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Cloud Strategies for Law Firms:Enabling Lawyer Productivity, Maintaining Firm Control

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Outline

• Introductions

• What’s driving law firms to the Cloud?

• How is Perkins Coie approaching Cloud technology?

• What the Cloud means for law firms

• How Box enables law firms

• Migrating to the Cloud – challenges for IT

• How Intapp can help

• Q&A

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Today’s Speakers

Gavin GrayChief Information Officer

Nitin GuptaDirector, Legal Vertical Lead

Thad JampolChief Technology Officer

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Cloud Strategies for Law Firms:Gavin Gray, Chief Information Officer

Cloud Services or:How I Learned to Stop Worrying

and Embrace the Change

This is not a SEP:

Somebody Else’s Problem

The rules of engagement have changed.

An Ecosystem:

LegalServicesDeliver

y

Law Firms

Legal TechnologyProviders

Clients

Third PartyService

Providers

Clients Demand:

Transparency and Responsiveness

Lawyers Demand:

Flexibility and Convenience

IT Demand:

Security and Manageability

What does it mean to the Working Attorney?

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Cloud Strategies for Law Firms:Nitin Gupta, Director, Legal Vertical Lead

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Social Cloud Mobile

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Consumerization of Technology is Happening

Apps that work like you do Access from any device Collaborative in nature

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We’re Moving From On-Premise To Cloud

• Expensive• Hard to manage• Complicated

• Pay-as-you-go• Flexible and scalable• Access from anywhere

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Worldwide Tablet and PC Forecast

Tablet PC

500m

400m

300m

0m

100m

200m

2010 2013Forecast

2014Forecast

2015Forecast

2016Forecast

2017Forecast

2011 2012

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Client/Server

INFORMATION VELOCITY

Mainframe Mobile/Cloud

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Legacy technology is holding us back from easy

collaboration, accessing, and sharing of information

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Challenges Faced By Law Firms With Existing Technologies

• Accessing and editing legal docs on the go

• Legacy DMS that has limited functionality

• Securely collaborating on legal docs with clients

• Outdated FTP/extranet servers

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This has led to a sharp divide between

user expectations and IT requirements

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Our mission is to make law fi rms more producti ve,

competi ti ve, and powerful by connecti ng lawyers

and their informati on and allowing them to

effi ciently and cost eff ecti vely deliver legal

services

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Easy sharing and collaboration

Access from anywhere Best-in-class security

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MOTIONSPATENTSCONTRACTSPLEADINGSEMPLOYEE AGREEMENTSLEGAL MEMOS FINANCIALS

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20MM+ Users

180K+ Businesses

97% Fortune 500

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End-to-End Security To Protect Your Information

• User and group controls• Reporting API• Advanced search• BI platform integrations

• Hardened datacenters• Active threat detection• 24x7x365 NOC monitoring• Most secure cloud platform

Security Control Visibility

• 256-bit AES encryption• SSAE16 Type II datacenters• SSO, AD, and authentication• Deep sharing permissions

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How Law Firms Use BoxHelps lawyers cost effectively and efficiently deliver legal services

Fowler integrates with iManage via Intapp’s Integration Builder

Custom AppDevelopment

Next GenCollaboration

Perkins Coie allows lawyers to securely communicate

with clients via Box

InfrastructureReplacement

Geragos & Geragos sets up virtual data rooms

and client portals

Nelson Mullins allows their traveling lawyers to

access/edit legal docs on the go

Enterprise Mobility

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Cloud Strategies for Law Firms:Thad Jampol, Chief Technology Officer

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Industry Trend – Consumerization of IT

Productivity

Efficiency

User Experience

Client Service

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What is the Business Case?

Lawyers want to use cloud-based collaboration systems like Box to facilitate:

• Smooth and simple access to content on any device, from any location

• Easy collaboration with distributed clients and affiliates unimpeded by network restrictions and device limitations

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IT’s Challenges

Information Governance• Ensure continuity and coverage of

existing information governance processes

• Prevent data silos - Seamless integration with on-premises DMS

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IT’s Challenges

Security and Risk Management• Visibility into intentional or unintentional

misuse and risky behavior

• Controlling and managing access rights

• Robust audit log

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Managing Data Integration

Integration Builder brokers content movement between Box & DMS (or other content source), including associated metadata

Integration Builder processes the content using user-defined rules

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Managing Data Security

Activity Tracker monitors Box activity and sends email notifications when mass downloads are detected

Working in conjunction with Wall Builder, Activity Tracker can detect sharing of sensitive files that violate security policies

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Box/Intapp Partnership

• Legal industry domain expertise

• Legal application knowledge

• Rule templates

• Logic-based rule support

• Risk management practice

Box Teams Up with Intapp: A Competitive Advantage for Law Firms

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Our Value Proposition

Provide the business with the tools to best do the job and achieve firm goals…

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Our Value Proposition

Provide the business with the tools to best do the job and achieve firm goals…

…while still protecting the firm and adhering to information governance requirements

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Native Box Actions – Available Now

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Q&A