1

Santa Rosa County School Santa Rosa County School DistrictDistrict

Surplus Property Management

Prepared by:

Jesse R. De Leon

Surplus Manager

2

Surplus Property ManagementSurplus Property Management

Governing StatutesProperty & Non-property itemsProperty ReutilizationDisposition Methods

3

Governing StatutesGoverning Statutes

Title XVIII, Chapter 274.02(1)– Property: “…fixtures and other tangible

personal property of a nonconsumable nature the value of which is $1,000 or more and the normal expected life of which is 1 year or more.”

4

Governing StatutesGoverning Statutes

Title XVIII, Chapter 274.05– Surplus Property: “A governmental unit shall have

discretion to classify as surplus any of its property…that is obsolete or the continued use of which is uneconomical or inefficient, or which serves no useful function.”

– “…the governmental unit may offer surplus property to other governmental units in the county or district for sale or donation or may offer property to private nonprofit agencies as defined in s. 273.01(3) by sale or donation.”

5

Governing StatutesGoverning Statutes

Title XVIII, Chapter 274.06– “…a governmental unit’s property that is

obsolete…may be disposed of for value to any person, or may be disposed of for value without bids to the state, to any governmental unit…”

– “Property, the value of which the governmental unit estimates to be under $5,000, may be disposed of in the most efficient and cost-effective means…”

6

PropertyProperty

Portable Classrooms Vehicles Computer Equipment Office Equipment Shop Equipment

7

Non-Property (Consumable)Non-Property (Consumable)

Student FurnitureTeacher Support

FurnitureClassroom Support

ItemsOffice Furniture or

Equipment with a value of less that $1000

8

ReutilizationReutilization

Prior to sale consideration, efforts are made to relocate useable property within the school district.– Schools/sites generating surplus items are given

latitude to dispose of non-controlled property in accordance with School Board Policy.

– E-mails are forwarded to schools, advising of property available for transfer from surplus.

9

Disposition MethodsDisposition Methods

AuctionsSealed-Bid AuctionsFixed-Price SalesOnline SalesRecycling

10

AuctionsAuctions

Had been the only method of property disposal up until the mid 1990s.

Since they were only held once or twice a year, resulted in a huge accumulation of property.

Required considerable manpower.Buyers at auctions would sometimes re-sell

property instantaneously at a profit.

11

Sealed-Bid AuctionsSealed-Bid Auctions

Held periodically as accumulation of property warrants.

Advertised in local newspapers, some mail outs, E-mails (using in-house database and GovDeals) & our website.

Conducted completely from the Surplus Warehouse.

12

Fixed-Price SalesFixed-Price Sales

First Friday of month; 8:00 a.m. to 2:00 p.m.

At Surplus Warehouse, 6544 Firehouse Rd, Milton, FL

Items sold– Non-Property – Board Approved

Property

13

GovDeals.comGovDeals.com

Online Buyer – Supplier Link Service– Disseminates information on government

agency Surplus Sales.– Much like Ebay; allows government agency to

set own sale rules.– SRCSB Surplus Department encourages its

customers to register for free surplus bidding on school board sales, as well as sales of other governmental agencies.

14

Santa Rosa County School Santa Rosa County School Board Surplus WebsiteBoard Surplus Website

http://www.santarosa.k12.fl.us/surplus