Post on 22-Dec-2015
transcript
1
SAVING AND CREATING JOBS AND REFORMING EDUCATION
U.S. Department of EducationRehabilitation Services
AdministrationSeptember 2009
ARRA IL Part B Reporting
The American Recovery and
Reinvestment Act:
Purposes of Webinar
• Provide general guidance on Recovery Act reporting
• Provide information specific to grantee reporting for the State Independent Living Services (IL Part B program grantee reporting authorized by Title VII, of the Rehabilitation Act of 1973, as amended
• Answer questions
4
Webinar Topics
Registering in FederalReporting.govUsing the Tip SheetReporting on agency-specific activitiesJob creationHelpful websites
5
Recipients, Sub-recipients, Vendors, and Individuals
Who’s What?Prime recipients – IL Part B program grantees Sub-recipients – Organizations that receive federal
funds from the IL part B program grantees to carry out the IL program, not an individual who is a beneficiary of the IL Part B program
The IL part B program allows a State to make a sub-grant to, or enter into a contract with, centers for independent living (CILs) for their general operation in providing IL services to individuals with significant disabilities.
6
Recipients, Sub-recipients, Vendors, and Individuals
Who’s What?Vendors – A provider of specific goods or services.
A prime recipient or a sub-recipient can contract with a vendor to provide specific goods or services.
Individuals – None No individuals benefit personally from the ARRA IL part B
award
7
Entering Data for ARRA Reporting
Who? Grantee agencies (and sub-recipients to whom grantees
have delegated the responsibility)enter data in FederalReporting.gov
http://www.FederalReporting.gov Vendors do NOT enter data
How? Register to enter data in FederalReporting.gov
IL part B grantees register as recipients FederalReporting.gov allows multiple users. Please ensure
that data entries are not duplicated
8
Registering in Federal Reporting.gov
To register you must enter the DUNS number from your ARRA IL part B grant award notification (GAN)
GAN DUNS number on ARRA IL part B GAN must match DUNS number in Central Contractor Registration (CCR) If DUNS number on GAN is different from DUNS number in
CCR, you will receive an error message If your DUNS number needs to be changed, contact
Joe.Pepin@ed.gov
11
Timelines for Entering Data
QuarterlyFirst time
Between October 1 and October 10 Changes/corrections between October 11 and October 21 Federal agency review between October 22 and October 29
Thereafter, quarterly reporting is required. The same dates for the month following the end of a quarter
Cumulative – Data entered are cumulative (since first grant award)
12
Using the Tip Sheet
Download the Tip Sheet for the IL part B program at:
http://www.ed.gov/policy/gen/leg/recovery/section-1512.html
Click on MS Excel link located at “ARRA Reporting Tip Sheet for Special Education and Rehabilitation Services Programs”
13
Data Elements for Recipient Reporting
Reporting Information
Award Type – select “Grant”
Award Number - Enter the PR/Award Number provided in box 5 of your Grant Award Notification (GAN)
Final Report - Check or select ‘‘Yes’’ only if this is the final report for the project/grant period specified; otherwise check "No"
15
Data Elements for Recipient Reporting
Award Recipient InformationRecipient DUNS Number - Enter the same DUNS for
which the grant was awarded as found in box 8 on the GAN
Recipient Account Number - If applicable, enter the account number or any other identifying number assigned by the recipient to the award. This field is optional. Leave blank if N/A
Recipient Congressional District – use the one for address for recipients’ DUNS number - search: http://www.census.gov/geo/www/ansi/ansi.html.
16
Data Elements for Recipient Reporting
Award InformationFunding Agency Code – Enter “9124”Awarding Agency Code – Enter “9124”Award Date – Enter the award date as found in box
10 of the GANAward Amount – Enter the "cumulative amount" of
the award as found in box 7 of the GAN
17
Data Elements for Recipient Reporting
Award InformationCFDA Number – Enter "84.398" - Do Not include the
alpha designation at the end of the CFDA number on your GAN.
Program Source (TAS) - Select “(91-0302) Rehabilitation Services and Disability Research, Recovery Act"
Sub-Account Number for Program Source (TAS) –N/A – ED does not use TAS sub-account numbers. This field is optional - leave blank
18
Data Elements for Recipient Reporting
Award InformationTotal Number of Sub Awards to Individuals – N/A –
leave blankTotal Amount of Sub Awards to Individuals – N/A –
leave blankTotal Number of Payments to Vendors less than
$25,000/award Enter the total number of vendors who received awards
of less than $25,000 per award.
19
Data Elements for Recipient Reporting
Award InformationTotal Amount of Payments to Vendors less than
$25,000/awardo Enter the total dollar value of payments to vendors less than
$25,000.Total Number of Sub Awards less than $25,000/award
Enter the total number of sub-awardees that received a total grant award of less than $25,000/award.
Total Amount of Sub Awards less than $25,000/awardEnter the total dollar value of awards less than $25,000
awarded to sub-recipients. See: (http://www.recovery.gov/?q=node/579)
20
Data Elements for Recipient Reporting
Award InformationAward Description – Enter "A state program to provide
independent living services to individuals with significant disabilities, support the operation of centers for independent living and the Statewide Independent Living Council, provide training on the independent living philosophy and outreach to unserved and underserved populations, conduct studies and analysis and present information to policymakers to enhance independent living services, and support activities that increase the capacity of independent living service providers."
21
Data Elements for Recipient Reporting
Project InformationProject Name
o Enter "State Independent Living Services, Recovery Act"
• Project Status For formula grants, and other awards funding multiple
services and products, recipients need to provide a best estimate of completion status (as a percentage, i.e. 100% complete, 50% complete, less than 50% complete) of all projects or activities supported by the whole grant.
22
Data Elements for Recipient Reporting
Project InformationTotal Federal Amount ARRA Funds
Received/Invoiced Enter the amount of Recovery Act funds received through draw-
down, reimbursement or invoice - G5/GAPS
Number of Jobs – if none, leave blankDescription of Jobs Created
Brief description of types of jobs created or retained Using job titles, broader labor categories, or recipient’s
existing practice for describing jobs as long as easily understood
23
Data Elements for Recipient Reporting
Project InformationQuarterly Activities/Project Description
Enter "A state program to provide independent living services to individuals with significant disabilities, support the operation of centers for independent living and the Statewide Independent Living Council, provide training on the independent living philosophy and outreach to unserved and underserved populations, conduct studies and analysis and present information to policymakers to enhance independent living services, and support activities that increase the capacity of independent living service providers.“
24
Data Elements for Recipient Reporting
Project InformationActivity Code
Enter NTEE-NPC code “E12.07” – Independent Living Skills.
Total Federal Amount of ARRA Expenditure Enter the cumulative total for the amount of Federal fund
expenditures.
Total Federal ARRA Infrastructure Expenditure Infrastructure expenditure is not an allowable cost under the
State Independent Living Program – leave blank
25
Data Elements for Recipient Reporting
Project Information
Leave blank for Infrastructure information below: Infrastructure Contact NameInfrastructure Contact Phone Address 1 Infrastructure Contact Phone Address 2 Infrastructure Contact Phone Address 3 Infrastructure City Infrastructure State Infrastructure Zip + 4.
26
Data Elements for Recipient Reporting
Project InformationLeave blank for the Infrastructure information
below: Infrastructure Contact Email Infrastructure Contact Phone Infrastructure Contact Phone Ext
Infrastructure Purpose and Rationale Leave blank
27
Data Elements for Recipient Reporting
Primary Place of PerformanceStreet address 1Street address 2CityStateCountryZip + 4
Enter the prime recipient's address as indicated in box 1 of the GAN, unless the primary place of performance is different.
28
Data Elements for Recipient Reporting
Primary Place of Performance
Congressional District use the one for address for DUNS number search:
http://www.census.gov/geo/www/ansi/ansi.html.
29
Data Elements for Recipient Reporting
Recipient Highly Compensated OfficersTwo criteria to report:
(1) Recipient in its preceding fiscal year received: (a) 80 percent or more of its annual gross revenues in Federal
award funds and (b) $25,000,000 or more in annual gross revenues from Federal
awards; and (2) the public does not have access to information about the
compensation of the senior executives
If either funding levels are not met and the public does not have access about compensation, then must report information
30
Data Elements for Recipient Reporting
Recipient Highly Compensated Officers
Prime Recipient Indication of Reporting Applicability
If Yes, if No, leave blankOfficer Name (for each of five)Officer Compensation (for each of five)More detailed guidance:http://www.whitehouse.gov/omb/assets/memoranda_fy2009
/m09-21-supp2.pdf
31
Sub-Recipient Reporting
Sub- Recipient Reporting InformationSub-recipients enter information in
FederalReporting.gov when delegated the responsibility by the prime recipient, if no sub-awards leave section blank
Sub-recipients are required to obtain a DUNS number and register in CCR even though not reporting in FederalReporting.gov
See IV.5 of Clarifying guidance on reporting at:http://www.ed.gov/policy/gen/leg/recovery/section-151
2.html
32
Data Elements for Sub-Recipient Reporting
Sub- Recipient Reporting InformationAward Type – select “Grant”Award Number - Enter the PR/Award Number
provided in box 5 of your Grant Award Notification (GAN)
Recipient DUNS Number - Enter the Prime Recipient's DUNS number.
Final Report - Check or select ‘‘Yes’’ only if this is the final report for the project/grant period specified; otherwise check "No"
Data Elements for Sub-Recipient Reporting
Sub-Recipient InformationSub-recipient’s DUNS Number - Enter the sub-
recipient’s DUNS number.Sub-Award Number - Enter the award number or
other identifying number assigned to the sub-recipient by the recipient.
Sub-recipient Congressional District – Enter the congressional district corresponding to the sub-recipient's DUNS address zip code. - search: http://www.census.gov/geo/www/ansi/ansi.html.
34
Data Elements for Sub-Recipient Reporting
Sub-Award InformationAmount of Sub-award – Enter the anticipated total
amount of funds to be disbursed to the sub-recipient over the life of the award.
Total sub-award Funds Disbursed - Enter the cumulative amount of the sub-award disbursed to the sub-recipient as of this reporting period.
Sub-award Date - Enter the date the sub-award was signed.
35
Data Elements for Sub-Recipient Reporting
Sub-recipient Place of PerformanceStreet address 1Street address 2CityStateCountryZip + 4
Enter the sub-recipient's Place of Performance Address.
36
Data Elements for Sub-Recipient Reporting
Sub-recipient Place of PerformanceCongressional District
Enter the congressional district corresponding to the sub-recipient's DUNS address zip code, search: http://www.census.gov/geo/www/ansi/ansi.html.
37
Data Elements for Sub-Recipient Reporting
Sub-recipient Highly Compensated OfficersTwo criteria to report:
(1) Recipient in its preceding fiscal year received: (a) 80 percent or more of its annual gross revenues in Federal
award funds and (b) $25,000,000 or more in annual gross revenues from Federal
awards; and (2) the public does not have access to information about the
compensation of the senior executives
If either funding levels are not met and the public does not have access about compensation, then must report information
38
Data Elements for Sub-Recipient Reporting
Sub-recipient Highly Compensated Officers
Prime Recipient Indication of Reporting Applicability
If Yes if No, leave blankOfficer Name (for each of five)Officer Compensation (for each of five)More detailed guidance:http://www.whitehouse.gov/omb/assets/
memoranda_fy2009/m09-21-supp2.pdf
39
Data Elements for Vendor Reporting
Reporting InformationAward Type – Select “Grant”Award Number – Award Number – Enter the PR/Award
Number provided in box 5 of your Grant Award Notification (GAN)
Recipient DUNS NUMBER – DUNS number on GANSub-Award Number – Sub-recipient vendor:
If the vendor is a vendor for the sub-recipient, enter the award number or other identifying number assigned to the vendor by the sub-recipient.
Vendor DUNS Number Enter the vendor's DUNS number. If this information is not available,
you are required to provide both the vendor name and vendor's head quarter's Zip Code + 4.
40
Data Elements for Vendor Reporting
Vendor Name Enter the vendor's name
Vendor HQ Zip code + 4 Enter the zip code corresponding to the address of the
vendor's headquarters.
Product and Service Description Enter a description of the product or service provided by the
vendor.
Payment Amount Enter the amount invoiced to the vendor (aggregated) that will
be paid with ARRA funds.
41
Reporting ARRA activities on RSA Forms
RSA-704 Part I Report all information required of form without regard to
funding source
42
Job Created or Retained
Job Created from ARRA funding: New position created and filled Existing position filled
Job retained: Existing position discontinued without ARRA funding
Include vendor positions created or retained resulting from ARRA funds
44
Job Created or Retained
Jobs expressed as FTEs Total hours worked divided by number of hours in full-
time schedule as defined by recipient Reported cumulatively each quarter during life cycle of
grant Because numbers are cumulative, the denominator must
include the total number of hours since the beginning of award.
45
Job Created or Retained
Calculation of estimates of jobs Calculate base line number of hours worked
without ARRA funds Deduct baseline from hours worked Divide the result by cumulative hours worked in
the quarter See the following website for a more detailed
explanation with examples http://www.ed.gov/policy/gen/leg/recovery/
section-1512.html
46
Government Wide Guidance
OMB Guidancehttp://www.whitehouse.gov/omb/assets/memoranda_fy2009/m09-
21.pdf
Data Model (updated August 6)http://www.whitehouse.gov/omb/assets/memoranda_fy2009/m09-21-
supp2.pdf
OMB Frequently Asked Questions (August 6) http://www.whitehouse.gov/omb/recovery_faqs/
ARRA Recipient Reporting Help Desk www.FederalReporting.gov
47
Department of Education Guidance
Department of Education ARRA guidancehttp://www.ed.gov/policy/gen/leg/recovery/index.htmlDepartment of Education program guidancehttp://www.ed.gov/policy/gen/leg/recovery/programs.htmlClick on links for IL part B programhttp://www.ed.gov/policy/gen/leg/recovery/section-
1512.htmlClick on link to ARRA Reporting Tip Sheet for Special
Education and Rehabilitation Services Programs MS Excel (84K)
48
Grantee Reporting Help
Help button and phone numbers in FederalReporting.gov Help button under title FederalReporting.gov - to the right
Phone: 877-508-7386 TTY: 877-881-5186 Email: Support@FederalReporting.gov Chat: LivePerson Support
Download this PowerPoint and view today’s archived event at:http://www.ilr.cornell.edu/edi/m-neweditions-webinars.cfm
49