1

U8. Software Integration for Teaching and Learning

Presented by: Law Hing Man

(13 Dec 2001)

2

8.1 Overview of Software Integration

Applications developed by integrating various software commonly available.

Integrating software for developing applications taking strengths of individual software system.

3

8.2 Software for Integration

Word specializes in text editing and layout.

Excel specializes in numbers, calculations and charts.

PowerPoint specializes in creating presentation.

Access specializes in database management.

4

8.3 Methods for Software Integration

8.3.1 Mail MergeWord – Main document

The document that contains the contents that are the same for all merged documents.

Excel – Data source file

The spreadsheet that contains the contents that are different for all merged documents.

5

Step 1: Main documentUse Word to create the following document.

This is to certify that

_________

has attended the _____

course with _____ attendance.

Instructor: ________

Date: ____________

6

Step 2: Data source fileUse Excel to create the following spreadsheet.

A B C D E

1 name course attd tutor date

2 Grandy Lit UIT 80% Sam 10/09/01

3 Leo Hau BIT 70% David 20/10/01

4 Thomas Tsang IIT 60% David 24/11/01

5 Hudson Law BIT 40% Sam 12/12/01

7

Step 3: Fill in the fieldsStep3.1: In Word, open the main

document.

Step3.2: Choose Tools, Mail Merge.

8

Step3.3: Choose Create, Form Letters

9

Step3.4: Choose Active Window.

Step3.5: Choose Get Data, Open Data Source

10

Step3.6: Select the Excel file.

11

Step3.8: Fill in the fields with the help of <Insert Merge Field> button in the button bar.

Step3.7: Edit the main document.

12

Step 4 : Merge

Step4.1: Choose Tools, Mail Merge.

Step4.2: Choose Merge

13

Step4.3: Choose Merge

[The merged document will be a new document.]

14

Exercise 1Design a report card using mail merge. The data file is marks.xls. The first card should be like this:

15

8.3.2 Data sharing using OLE

OLE – Object Linking and Embedding

With OLE, applications can share data dynamically.

OLE is used with Copy and Paste.

16

Copy and Paste without OLE

Eg. Copy an Excel spreadsheet to a Word document without OLE.

In Excel spreadsheet, highlight the range and click Copy.

17

In Word, click Paste.

Change the Excel spreadsheet and note the change in Word.

Change / Not ?

18

Exercise 2Copy an Excel bar chart to a PowerPoint without OLE. The chart is based on the file marks.xls.

Set animation effects for the bars.

0102030405060708090100

CHAN TAI M

AN

CHAN SIU

MIN

G

LEE

TAI K

EUNG

LI P

ING

LAI M

ING

CHEUNG L

AI HEU

NG

YAN L

AM

LO C

HO

CHOI CHI M

ING

LAM T

IN K

WONG

ChinEngMath

19

Copy and Paste with OLE

Eg. Copy an Excel spreadsheet to a Word document with OLE.

In Excel spreadsheet, highlight the range and click Copy.

In Word, click Edit, Paste special…

20

Change the Excel spreadsheet and note the change in Word.

Change / Not ?

Select Paste link:

21

Exercise 3

Repeat exercise 2 by with OLE.

Change the marks in spreadsheet and note if there are any changes in Powerpoin

t.

22

8.3.3 Integration by using hyperlink

Eg. Invoke an Excel spreadsheet from a PowerPoint presentation.

In PowerPoint, type the text (e.g. Link to marks)that you use to setup the link.

Highlight the text.

23

Choose Insert, Hyperlink…

24

Choose the Excel spreadsheet.

Click here to choose the file.

25

Choose OK.Slide show the presentation and click the link

to see the effect.

REMARKS:

*To edit a hyperlink, repeat the above steps.

*Use relative path as far as possible.

26

Exercise 4

Setup two hyperlinks in PowerPoint. One links to the Word document main.doc and the other links to the Excel spreadsheet data.xls.

27

8.3.4 Integration by using macros Use the supplied macro to produce an educ

ational integrated applications. The macro is developed by CDI. You may

download by the following link.

http://cd.ed.gov.hk/it/Chi/cindex3.htm

Change the content of the question bank and see the effect. (Password : cdi2001)

28

It has the following features:An application developed in presentation

software to deliver test questions to learners;Contents of test questions will be retrieved

from a data table in a word-processed document;

Performance of learners will be collected by a spreadsheet application; and

Analyzed results from the spreadsheet application will be used as feedback to learner in the presentation application.