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2014 TRAVEL CHARGE CARD REFRESHER TRAINING
TRAVEL CHARGE CARDS
Travel Charge Cards are not personal credit cards.
Travel Charge Cards are used “ONLY” for travel related expenses incurred while traveling and conducting official JMU business.
Cardholders are responsible for the monthly bill and are reimbursed by submitting a “Travel Expense Reimbursement Voucher”.
WHO CAN HAVE A TRAVEL CARD?
A
ny JMU Employee who travels at least twice a year
E
mployee must have an annual salary greater than
$15,000
CARD LIMITS
Y
ou can only request a limit up to $5000, but please take into
consideration how high of a limit you actually need.
F
or any amounts over $5000 you must create a memo, with
your supervisor’s signature, and mail ORIGINAL MEMO to
A/P, MSC 5712. Please note: there is no guarantee the
requested higher limit will be granted by Bank of America.
CARDHOLDER RESPONSIBILITIES
Use only for official JMU business Travel
Ensure card usage is in compliance with JMU and state travel regulations
Retain all receipts and statements for audit purposes
Submit a Travel Expense Reimbursement Voucher to receive reimbursement
Pay balance in full each month-regardless if you have received reimbursement or not.
CARDHOLDER RESPONSIBILITIES CONT..
A
ny changes to address need to be made by the
cardholder on Bank of America’s Works website
or by phone
V
erify that all charges on statement are correct
K
eep up to date on all Travel Regulations
R
eview annual cardholder training presentation
UNACCEPTABLE…P
ersonal ChargesP
urchases of Goods or ServicesD
elinquent Balances• Any unpaid balance 45 days or greater is subject to
finance charges and the card is suspended until balance is paid in full.
• The cardholder is personally responsible for finance charges. JMU will not reimburse for late fees
• If a card is 60 days delinquent it will be canceled and you can not get a travel card again.
• If your card is suspended or canceled for any reason you are not eligible for any travel advances from the university.
• If you are 60 days delinquent you will be reported in a state quarterly report.
• If your card becomes delinquent at 91 days, JMU is required by the state, to garnish your wages for the amount overdue in order to repay Bank of America.
QUICK REMINDERS
P
ay your balance off each month
U
se only for JMU business related travel expenses
K
eep up to date on Travel Policies
C
ontact your Program Administrators with any questions
J
ennifer Dellinger 568-7396 or Tanya Shifflett 568-7395
CARDHOLDER RESOURCESJ
MU Program Administrators
J
MU Financial Procedures Manual
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OA Websitewww.doa.virginia.gov
CONTACTSJ
ennifer Dellinger
C
ompliance Auditor
P
hone: 568-7396
E
mail: dellinjx@jmu.edu
T
anya Shifflett
P
rogram Administrator
P
hone: 568-7395
E
mail: shiffltl@jmu.edu
QUIZ QUESTION 1
Am I responsible to pay the balance due on my travel
card every month even if I haven’t been reimbursed?Yes I have to
pay the bill each month
regardless if I’ve been
reimbursed or not.
No, I don’t have to pay the bill each month
QUIZ QUESTION 1
Wrong answer, please try
again
QUIZ QUESTION 2
Which of the following is NOT an acceptable use of
the travel card.Car Rental while on
university travel
Hotel Charges while on
university travel
Business Meals
Cell Phone Charges
QUIZ QUESTION 2
Wrong answer, please try
again
2014 CERTIFICATE OF 2014 CERTIFICATE OF COMPLETIONCOMPLETION
You have completed the annual Travel Charge Card Training for 2014. Please go to
this link www.jmu.edu/financeoffice/training/Certificate-travel.pdf
and print out the certificate to send into Accounts Payable.. All certificates are due in
Accounts Payable by April 15th, 2014.
Thank You.