2015 16th Annual PABUG Conference Automating PLUS loans How to do it What not to do.

transcript

2015 16th Annual PABUG Conference

Automating PLUS loans

How to do itWhat not to do

General Announcements:• Please turn off all cell phones/pagers• If you must leave the session early,

please do so as discreetly as possible • Please avoid side conversations

during the session• Questions will be answered when you

ask them

Thank you for your cooperation

To receive CPE credits for this session (if eligible), complete the CPE Attendance Form on the PABUG Annual Conference website

http://pabug.org/pennsylvania-banner-users-group-annual-conference/cpe-credits/

or via the PABUG conference app.

For additional questions please contact

Kim Fremont CPE - Coordinator http://pabug.org/contact-us/

CPE Credits - We’ve gone electronic!

Messiah College

2800 Undergraduate students600 Graduate studentsBanner school since 2007

Why Automate PLUS Loans?

• Saves time – processing them individually is a multi-step process

• Accuracy• We can concentrate on students whose credit

status is not ‘A’ – approved, or who are enrolled less than half time.

• We process about 300 PLUS loans per year

On REAUCOD there are students who applied for PLUS loans but haven’t been processed yet. REAUCOD is a new form for 1516. (This is from the RPTUAPP table)

Steps to automation

1. Find students who are ready to process2. Calculate and post PLUS loan fee budget

components 3. Calculate and post PLUS awards4. Create PLUS loan originations

Steps to automation1. Find a popsel of students with PLUS loans to

process GLBDATA, GLRSLCT, GRLVRBL, GLIVRBL

2. Use batch posting to calculate and post the loan fees as a budget component for the popsel. RTVABRC, RBRABRC, RORPOST

3. Use batch posting to automatically calculate and process the PLUS loans for the popsel. RTVALGR, RPRALGR, RORPOST(etc)

4. Create PLUS Loan Originations

The popsel

Find a popsel of students with PLUS loans to process

o GLBDATA – Name the popsel o GLRSLCT – Rules for the popselo GLIVRBL – Name the variableo GRLVRBL – Rules for the variable

GLBDATA select the popsel of students with PLUS loan apps

• On the REAUCOD form / RPTUAPP table• Match all the aid years• Type (of loan) = P (PLUS)• Credit status = A (Accepted)• There is a Fed loan (FDUL, FDSL) of more that $0.00.• At least 6 credits (If they are only half time, their

budget will be half so their loan will be half.)• They don’t already have a PLUS loan for the year. • The start date of the loan is within the dates for the aid

Who to select

GLRSLCT -Select the Students with Plus loans

Mistake!

• You can only have 1 GLRVRBL variable sub-select list in GLRSLECT

GLRSLCT RulesRPTUAPP_AIDY_CODE = &aidy ANDRPRAWRD_AIDY_CODE = &aidy ANDROBINST_AIDY_CODE = &aidy ANDRPTUAPP_TYPE = 'P' ANDRPTUAPP_CREDIT_STATUS = 'A' ANDRPRAWRD_FUND_CODE IN ('FDUL','FDSL') ANDRPRAWRD_OFFER_AMT > 0 ANDRPTUAPP_REQ_AWARD_START_DATE >= ROBINST_AIDY_START_DATE ANDRPTUAPP_REQ_AWARD_START_DATE <= ROBINST_AIDY_END_DATE ANDRPTUAPP_PIDM NOT IN (*SUB *PLUS_EXISTS_FOR_AID_YEAR

We have a view that contains # of credit hours per termRZVPBGP_AIDY_CODE = &aidy ANDRZVPBGP_BILLING_HRS >= 6 AND

If not:Add SFRSTCR to the from statementSFRSTCR_TERM_CODE = &term ANDSFRSTCR_RSTS_CODE in ('RE','RW') ANDSFRSTCR_CREDIT_HR >= 6 AND

Check: Do they have a PLUS loan for the year?Create a variable (which is a list of pidms) on GLIVRBL and GLRVRBL

Create the variable on GLRVRBLlike a popsel – except you must match everything

Budget Component

Use batch posting to calculate and post the loan fees as a budget component for the popsel.

o RTVABRC – name the ruleo RBRABRC – define the ruleo RORPOST – set parameters for the batch post

More on batch posting 2:40 in the Congressional Suite

My biggest mistakeYou must post a budget item for the PLUS loan fee first.(Even if you run budgeting on everyone, every night.)

Budget Component• The loan fee will be different for different

students (because it is based on a percentage of the loan), so a fixed amount will not work

• Make a budget component rule to calculate the loan fees for each student

• Period budgets – Make 2 fees, 1 for spring and 1 for fall

• Year budgets – Make 1 fee for the year

RTVABRC - add rule codes for algorithmic rules

Save your work

RTVABRC - add rule codes for algorithmic rules

RBRABRC

RBRABRC – testing the rule

SELECT Case WHEN RPTUAPP_APP_LOAN_AMT > ((BUDGET - AWARDS) + ROUND((plus_loan_percent *(BUDGET - AWARDS) + baninst1.mc_fa_budget.get_loan_fees(:pidm, :aidy, 'PELL')/2),0)) THEN ROUND(plus_loan_percent *((BUDGET - AWARDS) + (plus_loan_percent * (BUDGET - AWARDS)+baninst1.mc_fa_budget.get_loan_fees(:pidm, :aidy, 'PELL')/2)),0) WHEN RPTUAPP_APP_LOAN_AMT IS NOT NULL THEN ROUND(((plus_loan_percent * RPTUAPP_APP_LOAN_AMT)+baninst1.mc_fa_budget.get_loan_fees(:pidm, :aidy, 'PELL')/2),0) ELSE ROUND((plus_loan_percent *(BUDGET - AWARDS) + baninst1.mc_fa_budget.get_loan_fees(:pidm, :aidy, 'PELL')/2),0) END as "loan fee amt" FROM RPTUAPP, SPBPERS, (select RLRDFEE_FEE_PCT/100 AS plus_loan_percent from RLRDFEE WHERE RLRDFEE_LOAN_TYPE = 'P' And RLRDFEE_EFFECTIVE_DATE = (select MAX(RLRDFEE_EFFECTIVE_DATE) from RLRDFEE where sysdate > RLRDFEE_EFFECTIVE_DATE and RLRDFEE_LOAN_TYPE = 'P')), (SELECT NVL(SUM(RPRATRM_OFFER_AMT),0) AS "AWARDS"FROM RPRATRMWHERE RPRATRM_AIDY_CODE = :aidyAND RPRATRM_PERIOD = (select RORPOST_PERIOD from RORPOST where RORPOST_AIDY_CODE = :aidy and RORPOST_AMT_RULE_CODE = 'PLUS_LFEE_FALL') AND RPRATRM_PIDM = :pidm), (SELECT SUM(RBRAPBC_AMT) AS "BUDGET"FROM RBRAPBCWHERE RBRAPBC_AIDY_CODE = :aidyAND RBRAPBC_PBTP_CODE = 'CAMP'AND RBRAPBC_PIDM = :pidmAND RBRAPBC_PBCP_CODE <> 'LFEE'AND RBRAPBC_PERIOD = (select RORPOST_PERIOD from RORPOST where RORPOST_AIDY_CODE = :aidy and RORPOST_AMT_RULE_CODE = 'PLUS_LFEE_FALL') ) WHERE RPTUAPP_AIDY_CODE = :aidy AND RPTUAPP_PIDM = :pidm AND RPTUAPP_PIDM = SPBPERS_PIDM AND RPTUAPP_SSN = SPBPERS_SSN AND (Select ROBPRDS_start_date + 30 from ROBPRDS where ROBPRDS_PERIOD = (select RORPOST_PERIOD from RORPOST where RORPOST_AIDY_CODE = 1516 and RORPOST_AMT_RULE_CODE = 'PLUS_LFEE_FALL')) between RPTUAPP_REQ_AWARD_START_DATE and RPTUAPP_REQ_AWARD_END_DATE

Tips on the rule – loan amountSELECT Case

Case 1 – Loan amount on the record is greater than need + fees (error)WHEN RPTUAPP_APP_LOAN_AMT > ((BUDGET - AWARDS) + ROUND((plus_loan_percent *(BUDGET - AWARDS) + baninst1.mc_fa_budget.get_loan_fees(:pidm, :aidy, 'PELL')/2),0)) THEN ROUND(plus_loan_percent *((BUDGET - AWARDS) + (plus_loan_percent * (BUDGET - AWARDS)+baninst1.mc_fa_budget.get_loan_fees(:pidm, :aidy, 'PELL')/2)),0)

Case 2 – Loan amount on the record is NOT greater than need + feesWHEN RPTUAPP_APP_LOAN_AMT IS NOT NULL THEN ROUND(((plus_loan_percent * RPTUAPP_APP_LOAN_AMT)+baninst1.mc_fa_budget.get_loan_fees(:pidm, :aidy, 'PELL')/2),0)

Case 3 – There is no loan amount on the record ELSE ROUND((plus_loan_percent *(BUDGET - AWARDS) + baninst1.mc_fa_budget.get_loan_fees(:pidm, :aidy, 'PELL')/2),0) END as "loan fee amt“

Divide loan amount by 2 if you are using period budgeting

Tips on the rule – loan amountloan amount = ((BUDGET - AWARDS) + ROUND((plus_loan_percent *(BUDGET - AWARDS) + baninst1.mc_fa_budget.get_loan_fees(:pidm, :aidy, 'PELL')/2),0))

BUDGET – AWARDS Need

plus_loan_percent *(BUDGET - AWARDS) loan fee on a PLUS loan that covers all the need

baninst1.mc_fa_budget.get_loan_fees(:pidm, :aidy, 'PELL') FDSL and FDUL fee

SELECT roralgs_amt INTO fed_fees FROM roralgs WHERE roralgs_aidy_code = aidy_in AND roralgs_key_1 = 'BUDG' AND roralgs_key_2 = 'LOAN_FEES' AND roralgs_key_3 = btyp_in;

‘PELL’ = $76 (estimate)

Tips on the rule – loan amountSELECT Case

Case 1 – Loan amount on the record is greater than need + fees (error)WHEN RPTUAPP_APP_LOAN_AMT > ((BUDGET - AWARDS) + ROUND((plus_loan_percent *(BUDGET - AWARDS) + baninst1.mc_fa_budget.get_loan_fees(:pidm, :aidy, 'PELL')/2),0))

so use max eligible loan amount * PLUS % + FDUL/SL fee THEN ROUND(plus_loan_percent *((BUDGET - AWARDS) + (plus_loan_percent * (BUDGET - AWARDS)+baninst1.mc_fa_budget.get_loan_fees(:pidm, :aidy, 'PELL')/2)),0)

Case 2 – Loan amount on the record is NOT greater than need + feesWHEN RPTUAPP_APP_LOAN_AMT IS NOT NULL

so use RPTUAPP_APP_LOAN_AMT * PLUS % + FDUL/SL fee THEN ROUND(((plus_loan_percent * RPTUAPP_APP_LOAN_AMT)+baninst1.mc_fa_budget.get_loan_fees(:pidm, :aidy, 'PELL')/2),0)

Case 3 – There is no loan amount on the record use max eligible loan amount * PLUS % + FDUL/SL fee

ELSE ROUND((plus_loan_percent *(BUDGET - AWARDS) + baninst1.mc_fa_budget.get_loan_fees(:pidm, :aidy, 'PELL')/2),0)

END as "loan fee amt"

Tips on the rule – sub-selectsplus_loan_percent = (select RLRDFEE_FEE_PCT/100 AS plus_loan_percent from RLRDFEE WHERE RLRDFEE_LOAN_TYPE = 'P' And RLRDFEE_EFFECTIVE_DATE = (select MAX(RLRDFEE_EFFECTIVE_DATE) from RLRDFEE where sysdate > RLRDFEE_EFFECTIVE_DATE and RLRDFEE_LOAN_TYPE = 'P')),

Tips on the rule – sub-selectsAWARDS = (SELECT NVL(SUM(RPRATRM_OFFER_AMT),0) AS "AWARDS"FROM RPRATRMWHERE RPRATRM_AIDY_CODE = :aidyAND RPRATRM_PERIOD = (select RORPOST_PERIOD from RORPOST where RORPOST_AIDY_CODE = :aidy and RORPOST_AMT_RULE_CODE = 'PLUS_LFEE_FALL') AND RPRATRM_PIDM = :pidm),

Tips on the rule – sub-selectsBUDGET = (SELECT SUM(RBRAPBC_AMT) AS "BUDGET"FROM RBRAPBCWHERE RBRAPBC_AIDY_CODE = :aidyAND RBRAPBC_PBTP_CODE = 'CAMP'AND RBRAPBC_PIDM = :pidmAND RBRAPBC_PBCP_CODE <> 'LFEE'AND RBRAPBC_PERIOD = (select RORPOST_PERIOD from RORPOST where RORPOST_AIDY_CODE = :aidy and RORPOST_AMT_RULE_CODE = 'PLUS_LFEE_FALL') )

Tips on the rule – where clauseWHERE RPTUAPP_AIDY_CODE = :aidy AND RPTUAPP_PIDM = :pidm AND RPTUAPP_PIDM = SPBPERS_PIDM AND RPTUAPP_SSN = SPBPERS_SSN AND (Select ROBPRDS_start_date + 30 from ROBPRDS where ROBPRDS_PERIOD = (select RORPOST_PERIOD from RORPOST where RORPOST_AIDY_CODE = 1516 and RORPOST_AMT_RULE_CODE = 'PLUS_LFEE_FALL')) between RPTUAPP_REQ_AWARD_START_DATE and

RPTUAPP_REQ_AWARD_END_DATE

Match on Aid Year, PIDM, SSN and Date

Tip – check the SSNs RPTUAPP_SSN = SPBPERS_SSN

Note: with all the rounding the rule does, the budget amounts can very by a dollar.

Rules are defined

Time to batch post the budget components

RORPOST – batch post the budget componentCategory – PLUS_FEE (your define this name)Creator ID and User ID– DARYL is our super userApplication Code – FINAIDSelection ID – 1516_PLUS_LOAN

(Name of the Pop Sel from GLRSLCT of the students with ready to process PLUS loans)Type Code

• PBSS - Comp-One Type/One Period (Period Budgeting)• B - Budget Component/Amount (Aid year budgeting)

Code to Post – LFEE – our loan fee componentAmount Algorithmic Rule – PLUS_LFEE_FALL, PLUS_LFEE_SPRING

RBAPBUD

Awarding the PLUS LoanUse batch posting to automatically calculate and process the PLUS loans for the popsel. We need a rule to calculate the amount of the loan.

o RTVALGR – Name the ruleo RPRALGR – Define the ruleo RORPOST – Batch post the PLUS loans

RTVALGO – Create a rule for the PLUS loan

The ruleSELECT Case WHEN RPTUAPP_APP_LOAN_AMT > (BUDGET - AWARDS) THEN ROUND((BUDGET - AWARDS) ,0) WHEN RPTUAPP_APP_LOAN_AMT IS NOT NULL THEN RPTUAPP_APP_LOAN_AMT ELSE ROUND((BUDGET - AWARDS) ,0) END as "loan amt"

FROM RPTUAPP, SPBPERS,

(SELECT NVL(SUM(RPRAWRD_OFFER_AMT),0) AS "AWARDS"FROM RPRAWRDWHERE RPRAWRD_AIDY_CODE = :aidyAND RPRAWRD_PIDM = :pidm),

(SELECT SUM(RBRAPBC_AMT) AS "BUDGET"FROM RBRAPBCWHERE RBRAPBC_AIDY_CODE = :aidyAND RBRAPBC_PBTP_CODE = 'CAMP'AND RBRAPBC_PIDM = :pidm)

WHERE RPTUAPP_AIDY_CODE = :aidy AND RPTUAPP_PIDM = :pidm AND RPTUAPP_PIDM = SPBPERS_PIDM AND RPTUAPP_SSN = SPBPERS_SSN

The rule - AmountSELECT Case WHEN RPTUAPP_APP_LOAN_AMT > (BUDGET - AWARDS) THEN ROUND((BUDGET - AWARDS) ,0)Loan amount more than need –> award need WHEN RPTUAPP_APP_LOAN_AMT IS NOT NULL THEN RPTUAPP_APP_LOAN_AMT Loan amount <= need –> award that amount ELSE ROUND((BUDGET - AWARDS) ,0)No loan amount –> award need END as "loan amt"

The rule - subselects FROM RPTUAPP, SPBPERS,

(SELECT NVL(SUM(RPRAWRD_OFFER_AMT),0) AS "AWARDS"FROM RPRAWRDWHERE RPRAWRD_AIDY_CODE = :aidyAND RPRAWRD_PIDM = :pidm),

(SELECT SUM(RBRAPBC_AMT) AS "BUDGET"FROM RBRAPBCWHERE RBRAPBC_AIDY_CODE = :aidyAND RBRAPBC_PBTP_CODE = 'CAMP'AND RBRAPBC_PIDM = :pidm)

WHERE RPTUAPP_AIDY_CODE = :aidy AND RPTUAPP_PIDM = :pidm AND RPTUAPP_PIDM = SPBPERS_PIDM AND RPTUAPP_SSN = SPBPERS_SSN

Same as the budget components (without the loan percent)

RORPOST – batch post the loanCategory – PLUS_LN (your define this name)Creator ID and User ID – DARYL is our super userApplication Code – FINAIDSelection ID – 1516_PLUS_LOAN – (Name of the Pop Sel from GLBDATA)Type Code – FCode to Post – FDPL – Fund Code for Parent PLUSAmount Algorithmic Rule – PLUS_LOANStatus – ACPT (award status - Accepted)

Run Loan Origination

Open to the Floor

• Questions• Comments

Please take time to complete our Conference and Session

evaluations.

YOUR INPUT MATTERS!!!

2015 16th Annual PABUG Conference Automating PLUS loans How to do it What not to do.

Documents