2019 State Aid Meeting

Chris Clarke|Lee Zutz

February 12, 2019

mndot.gov

Office of Civil Rights

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Office of Civil Rights

Business & Program

Development

Equal Employment Opportunity

Small Business Contracting

Equal Employment Opportunity Program

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• Actively recruit women and people of color

• Maintain a workplace free from discrimination, harassment and violence

Workforce Goals

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• MDHR sets workforce goals for each county

• Goals, not quotas

• Documented Good Faith Efforts

Workforce Goals Continued

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Prior to July 17, 2017 After July 17, 2017

What is the women goal for Anoka county?

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A. 15%

B. 100%

C. 17%

D. 6%

What is the person of color goal for Hennepin county?

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A. 15%

B. 99%

C. 32%

D. 76%

Why is there an OJT Program?

• To create a diverse workforce:

• People of Color

• Women

• Disadvantaged People

• 23 CFR 230.111

• FHWA

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On-the-Job Training (OJT) Program

OJT Goals – DCP 1-22

OJT goals are set on projects with:

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Federal Funds $1 Million + 100 +

Tribal Employment

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Increase American Indian employment on highway heavy construction

Levi Brown, MnDOT Tribal Liaison651-236-7048

Pre-advertisement: Tribal Employment

• Type of project and scope of work

• Project location and map

• Type of trades involved

• Applicable dates

o Letting date

o Estimated start and end dates

o Pre-construction date

• Future Communication

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Send Tribal Employment Contact an email outlining:

Bid Procedures: Required Documents

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Workforce Plan

• Bid over $5m or more

OJT

• Review Division S (2041)

Tribal

• Review Division S-4 Special Provisions Relating to Indian Employment

• No TERO Tax in Metro

• Communicate if near Indian Country

Bid Opening: Workforce Plan

Delegated Contract Process 2-14:

• Modify DCP 03 Letter

• Bids over $5 million

• Due within 5 business days

• Must be approved by OCR prior to contract award

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Bid Opening: On-the-Job Training Program Proposal

Delegated Contract Process 2-14:

• Modify DCP 03 Letter

• Project with an On-the-Job Training Goal

• Due within 5 business days

• Must be approved by OCR prior to contract award

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Bid Opening: Tribal Employment

Projects near Indian Country:

• Notify tribal employment contact of apparent low bidder

• Send tribal employment contact pre-construction invite

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Post-letting Duties: Forms Due

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Contractor Employment

Data

Monthly Employment Compliance

Report

Monthly On-the-Job Training

Certification of Hours Worked

Send Weekly Construction

Diary: July 21 – July

27, 2019

Indian Employment

Tracking Form

Final Clearance Request

Delegated Contract Process 3-19

Post-letting: Contractor Employment Data (EEO-12)

Due at the beginning of the project

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Post-letting: Monthly Employment Compliance Report (EEO-13)

Due monthly, except for the month of July when it’s due weekly

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Post-letting: OJT Certification of Hours Worked

• Due monthly

• Process using Back Sheet Item

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Post-letting: Indian Employment Tracking Form

Due within 30 days of project completion

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Project Completion

Delegated Contract Process 4-3:

• Notify OCR when project is substantially complete

• OCR will conduct Contract Closeout

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District Contacts

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Isela GomezDistricts 1 & 2651-366-3333isela.gomez@state.mn.us

Joseph CastilloDistricts 3 & 4651-366-3325joseph.castillo@state.mn.us

Lee ZutzSupervisor 651-366-3330lee.zutz@state.mn.us

Byron MilleaMetro651-366-3315byron.millea@state.mn.us

Alexis JohnsonDistricts 6, 7 & 8651-366-3356alexis.johnson@state.mn.us

Chris ClarkeOJT Coordinator651-366-3007christopher.clarke@state.mn.us

Office of Civil Rights

3/18/2019http://www.dot.state.mn.us/information/orgchart/co/ocrorgchart.pdf

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Office of Civil Rights

Business & Program

Development

Equal Employment Opportunity

Small Business Contracting