30 Microsoft Excel Tips in 30 Minutes

Presented by: 360training.com

Today’s webinar led by…

Heather

Ferrise

Excel 2010 Tips & Tricks, Features & Shortcuts

Tip #

Conditional formatting allows you to quickly identify variances in your data at a glance

Select data to format. Home tab > Styles group >Conditional Formatting

1 – Conditional Formatting

Tip #

Apply Conditional Formatting

Home tab > Editing group > Sort & Filter > Filter

Filter by Color

2 – Filter by Color

Tip #

Conditional Formatting allows for visualizing duplicates

Home tab > Styles group > Conditional Formatting >Highlight Cells Rules > Duplicate Values

3 – Identifying Duplicates

Tip #

Select range of cells to include in the table

Home tab > Styles group > Format as Table, or CTRL + T

4 – Format as Table

Tip #

Create table from range

Table Tools Design > Tools > Remove Duplicates

5 – Remove Duplicates

Tip #

DEL key removes contents; it retains formatting

Home tab > Editing group > Clear button

Add to Quick Access Toolbar via right click

6 – The Clear Button

Tip #

Select range of cells to plot as chart

Press F11 key

7 – Insert Chart as a New Worksheet

Tip #

Select amount of columns/rows to insert

Right click > Insert

8 – Insert Multiple Columns/Rows

Tip #

Place cursor between columns and double click

AutoFit multiple columns, select multiple columns

9 – AutoFit Columns

Tip #

Select range or cells to quick calculate

Look down at Status Bar

Right click Status Bar to change quick calculate options

10 – View Sum, Average…

Tip #

Home tab > Editing group > Sort & Filter > Custom Sort

Can now sort on values, cell color, font color, and cell icon

11 – Multi-level Sorting

Tip #

View tab > Workbook Views group > Page Layout button

Easily type and format headers/footers similarly to Microsoft Word

12 – Easily Add Headers/Footers

Tip #

Data tab > Data Tools group > Data Validation button

Provides for thresholds, standardization, and drop-down list entries

13 – Govern Your Input

Tip #

Home tab > Alignment group > Wrap text

Adjust number of lines displayed by widening column

ALT + Enter to control paragraph breaks

14 – Wrapping Text

Tip #

Enter function with empty set of parentheses =IF()

SHIFT + F3 to open Function Arguments dialog box

No need to enter commas to separate arguments

15 – Controlling Function Arguments

Tip #

Sort ascending by column to subtotal

Data tab > Outline group > Subtotal button

Select desired aggregate function

16 – Automate Subtotaling

Tip #

To view values rather than cell addresses in a formula/function, Select cell > Formula Bar >Select reference > Press F9 key

17 – View Cell Values in Formula Bar

Tip #

Pasting results of calculations can be tricky

Select cells > Copy > Paste Special > Values

18 –Function Results to Values

Tip #

CTRL + ` (grave)

Displays true contents of cells, including formulas & functions

19 – Magic Lasso

Tip #

Page Layout > Page Setup > Print Titles

Print Titles > Rows to repeat at top, Columns to print at left

20 – Maintain Labels When Printing

Tip #

Consumes less room than boarders

Page Layout > Sheet Options > Gridlines

Check Print Check Box

21 – Keep Line of Vision on Printout

Tip #

Select range to include comment

Press SHIFT + F2

22 – Quickly Comment

Tip #

Enter beginning date

Right click fill handle and drag

Upon release of right mouse button > Fill Weekdays

23 – Autofill Weekdays

Tip #

Enter values within range

Double click Autofill handle

Carries content of cell to bottom of range

24 – Autofill Control

Tip #

File > Options > Advanced > General > Edit Custom Lists

Use for series of data you would otherwise type manually

25 – Custom Fill Lists

Tip #

January 1, 1900 given a value of 1

Every day, increments by 1

If cells display numeric value, format as Short or Long Date

26 – Demystifying Dates

Tip #

Add a value to a date to return a date

Subtract dates to return number of days

27 – Calculating Dates

Tip #

MiniToolbar enabled by default

Can block view of data

File tab > Options > General > User Interface options

28 – Disable MiniToolbar on Selection

Tip # 29 – Navigation

Press This Do This

CTRL + Arrow Navigate to beginning/end of range

CTRL + HOME Navigate to A1

CTRL + END Navigate to last unused cell in bottom-most row

CTRL + PageUp or PageDown

Navigate to previous or next sheet in workbook

TAB Navigate one cell to right

SHIFT + TAB Navigate one cell to left

Tip # 30 – Selection

Press This Do This

CTRL + SHIFT + Arrow Select to beginning/endof range

CTRL + A Select current range

CTRL + A + A Selects all cells in current worksheet

Click + SHIFT + Click Creates selected range

Click + CTRL + Click Selects non-adjacentcells & worksheets

Type range in Name box + Enter

Selects large range of cells without need to scroll