The Information Lifecycle Landscape: A Brief History

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Doculabs consultants are experts in enterprise social collaboration and content management. We deliver highly actionable and comprehensive strategic plans and road maps that help our clients achieve their business goals, create competitive advantage, and reduce risk.

Our services help organizations govern information for the benefit of internal and external constituents through enhanced customer communications, e-discovery, and collaboration processes.

Quick Facts•Founded in 1993•Headquartered in Chicago•Privately held•Delivered more than 1000 engagements to more than 500 customers

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About Doculabs

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Ancient History: ECM is for Mainframe Report Storage

COLD / ECM

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COLD / ECM

The Lifecycle: 1.Content Moves from Mainframe to ECM2.Stays in ECM forever / Gets archived on tape

Ancient History: ECM is for Mainframe Report Storage

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Recent History: ECM is for Everything!

ECM

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Recent History: ECM is for Everything!

ECM

The Lifecycle: 1.All content can be archived to ECM system2.Stays in ECM forever / Gets archived to tape

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Recent History: ECM is for Everything!

ECM

EPIC FAIL!

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Recent History: SharePoint is for Work-in-Progress ECM/RM is for SharePoint

ECM/RM

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ECM/RM

The Lifecycle: 1.“Real work” happens in SharePoint (yeah, right)2.Records get moved to ECM3.Stay in ECM forever / Get archived to tape

Recent History: SharePoint is for Work-in-Progress ECM/RM is for SharePoint

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The Near Future: Share-Drives Move to the Cloud

ECM/RM

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ECM/RM

The Lifecycle1.Ad-Hoc work in Cloud2.Real Collaboration happens in SharePoint3.Records get moved to ECM/RM

The Near Future: Share-Drives Move to the Cloud

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ECM/RM

What You Should Do

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ECM/RM

What You Should Do

1.Drain the SWAMP!2.Don’t move to the cloud until shared drives are

cleaned up3.Even then proceed with caution4.How do we remove content from the cloud?

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ECM/RM

What You Should Do

1. Govern SharePoint2. Apply appropriate Metadata to assist RM

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ECM/RM

What You Should Do

1. Make RM/Archiving seamless to the end-user2. Develop and execute a disposition plan

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• Building a strategy. From assessing the current state to delivering actionable roadmaps to reach the recommended future state, we’ve helped hundreds of organizations chart a course to successful content management.

• Making the business case. Move beyond generic benefits and soft gains to tangible, business-relevant impacts of ECM.

• Defining and operationalizing an ECM program. Get all the stakeholders at the table and working together to make ECM successful and sustainable.

How Doculabs Can Help

Thank YouLane Severson

(312) 881-1660lseverson@doculabs.com