A Business Guide to Workplace Inspections

transcript

December 6, 2012

Presented by: Kathleen Collins, Health and Safety Manager at Drake International

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Agenda

• Background on Inspections

• Legislative Requirements

• Types of Inspections

• Conducting an Inspection

• Reporting Results

• Due Diligence

Background on Workplace Inspections

• What is a catastrophe?

• Prevention

• Managing risk in your workplace

• How can inspections help?

Background on Workplace Inspections Continued

Workplace party involvement:

• Managers

• Supervisor

• JHSC

• Worker

Background on Inspections

Procedure and training:

• Formulate a process

• Review of the workplace

• Create documentation

• Create forms

Background on Inspection

Familiarize the workplace:

• People

• Equipment

• Material

• Environment

• Process

Evaluate Risk:

Assess

Review

Control

Due Diligence and Documentation

Recommendation and Control Resolutions:

• Resolutions are needed

• Needs a management or executive decision

• Implement new control

• Review new controls

Legislative Requirements

• Inspections are a legal requirement

• Globally it’s an expectation in all legislation

• Frequency and types of Inspections

– Application of Act

– Regulations

– Codes

– Best Practices

Legislative Requirements

Who Conducts a Workplace Inspection?

• Line workers

• Office workers

• Joint health and safety committee

• Supervisors

• Managers

• Team leads

• Employer

Types of Inspections

Planned Inspections

• Organized activities that happen on a schedule

Unplanned Inspections

• Forced inspection

• Identification of risk

Types of inspections that you can create and conduct in your workplace to minimize risk:

• General Audit

• Pre-Start Inspection/Reviews

• Critical Parts Inventory

• Material Inventory

• Exposure Surveys

• Specific Hazards

General Audit:Based on characteristics of your workplace you typically will be looking at:

• People• Material • Equipment • Environment • Process

Types of Inspection

Pre-Start Review Inspections:

• Timely review

• Exposure to chemicals and other designated substances

• Removal of hazards or;

• Control of hazards

• The Pre-Start Health and Safety Review is intended to ensure worker protection

Critical Parts Inventory: Typically related to equipment and material flow. Critical parts inventory needs to evaluate:

• Existing consumption • System failure• Estimate soft cost impact • Vendor relations for in-stock improvement (Just-

in-time delivery and procurement process)

Material Inventory: • Accounts for all overhead inventory • Losses or additions• Housing and storage• Expiry dates• Inventory removal• Exposure surveys

Exposure Surveys Looks at relationships between workers’ symptoms and workplace including:

• Changes in routines and work site characteristics

• Details about known toxicant exposure

• Exposure to metals, dust, fibers, fumes, chemicals, physical agents and biologic hazards

• Other persons affected

• Protective equipment use

Specific Hazards:These inspections are reflective of:

- Acts- Regulation- Code- Best practices

Example Investigation

Conducting an Inspection

Have a plan:

Who What Where When Why How

Overview – Workplace Inspections

Key Takeaways:

• Legislative Requirements

• Process

• Documentation

• Types of Review

• Process for Controls

HEALTH AND SAFETY Q & A For additional questions please email:

Kathleen: kcollins@na.drakeintl.com

Thank You for Attending For Questions please contact Kathleen Collins

kcollins@na.drakeintl.com

416-216-1088