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AASHTO SCODAASHTO SCODTask Force ReportTask Force Report
Preconstruction Engineering Management Preconstruction Engineering Management (PCEM)(PCEM)
June 2003June 2003
Robert Pratt, Vice ChairmanRobert Pratt, Vice Chairman
Our FocusOur Focus
Develop guidance in Develop guidance in the management of the management of the preconstruction the preconstruction engineering engineering process process
Managing for QualityManaging for Quality
Defining QualityDefining Quality Developing QualityDeveloping Quality Assessing QualityAssessing Quality
Engineering ManagementEngineering Management
The overall processThe overall process Characteristics of a Characteristics of a
good Management good Management systemsystem
Tracking/scheduling Tracking/scheduling systemssystems
Consultant UsageConsultant Usage TrainingTraining Currently used Currently used
systemssystems
Current Work Status of 1991 Guide Current Work Status of 1991 Guide ReviewReview
WHAT WE HAVE DONE:WHAT WE HAVE DONE: Identified portions which need to be Identified portions which need to be
updated updated Developed web based questionaire Developed web based questionaire Obtained input from SCOD (94% Obtained input from SCOD (94%
response rate)response rate) Prepared some examples of our Prepared some examples of our
findingsfindings
Questions related to Several Questions related to Several General AreasGeneral Areas
Organizational Organizational Structure Structure
Project Project Management Management PracticesPractices
Project Project Development Development Processes Processes
Computer Computer Systems and Systems and Software Software
Streamlining Streamlining Use of Use of
Consultants Consultants Performance Performance
Measures Measures
For Example:For Example:
Here are some Preliminary Here are some Preliminary Findings Related to the Use of Findings Related to the Use of
ConsultantsConsultants
Use of ConsultantsUse of Consultants
0
2
4
6
8
10
12
14
16
18
20
< 25% 25-50% 50-75% > 75%
Total # of Projects
Total Construction$'s
Num
ber
of States R
eport
ing
Do you utilize a financial Do you utilize a financial incentive/disincentive program for incentive/disincentive program for
engineering services? engineering services?
0
5
10
15
20
25
30
35
# of States
Incentive
Disincentive
Both
Neither
Typically, what is your annual Typically, what is your annual expenditure for consultant expenditure for consultant
engineering services related engineering services related to the preconstruction to the preconstruction
engineering process (design, engineering process (design, plan preparation, etc.)?plan preparation, etc.)?
Annual Expenditure for Consultant Services
0
1
2
3
4
5
6
7
8
9
# of States reporting
Less than $1 Million$1-10M$10-25M$25-50M$50-75M$75-100M$100-150M$150-200MMore than $200 Million
Current Work Status of 1991 Guide Current Work Status of 1991 Guide Review – Cont’dReview – Cont’d
WHAT WE WILL DO:WHAT WE WILL DO: Provide each state with a summary of Provide each state with a summary of
all responses all responses Provide access to each states’ Provide access to each states’
individual responseindividual response Identify trends which may be of valueIdentify trends which may be of value Identify issues which may need to be Identify issues which may need to be
addressedaddressed
Managing ConsultantsManaging Consultants
Establishing Establishing Consultant ProgramsConsultant Programs
Preparing ContractsPreparing Contracts Selecting Selecting
ConsultantsConsultants Managing Managing
ConsultantsConsultants Etc.Etc.
Current Work Status of 1996 Guide Current Work Status of 1996 Guide Review.Review.
We have created an unedited list of We have created an unedited list of possible issues related to Consultant possible issues related to Consultant usageusage
We are seeking input from the SCOD We are seeking input from the SCOD regarding the areas most in need of regarding the areas most in need of emphasisemphasis
Areas considered include:Areas considered include:
Issues related to consultant usageIssues related to consultant usage
– Costing, i.e., overhead ratesCosting, i.e., overhead rates– IndemnificationIndemnification– Incentives/disincentivesIncentives/disincentives– Collaborative/interactive negotiationsCollaborative/interactive negotiations– Selection processSelection process– Location preferenceLocation preference– Brooks BillBrooks Bill– How errors and omissions are addressedHow errors and omissions are addressed
Issues related to consultant usage Issues related to consultant usage – Cont’d– Cont’d
– Application of errors and omissions clause in Application of errors and omissions clause in contractscontracts
– Quality controlQuality control– Cost schedulingCost scheduling– AccountabilityAccountability– PS&E/Bid preparationPS&E/Bid preparation– Feed back process documentationFeed back process documentation– State practice on master contracts and/or on-State practice on master contracts and/or on-
call contractscall contracts– Task ordersTask orders– Scope negotiationsScope negotiations
We seek your input We seek your input
To identify issues that are most To identify issues that are most importantimportant
To develop guidance and best To develop guidance and best practices informationpractices information
Task Force ReportTask Force ReportPreconstruction Engineering Preconstruction Engineering
Management (PCEM)Management (PCEM)
Thank You.Thank You.