Academic Promotions:An OverviewAnnette C. Reboli, M.D.

Interim DeanProfessor of Medicine

Cooper Medical School of Rowan University

Rationale for Promotion

• A reward for accomplishments• A recognition of stature• Keeps the faculty member competitive• Advances the interests of the institution

A fully engaged member of the medical school community recognized for promotion is one who demonstrates teaching effectiveness, engages in scholarly activity, performs clinical service, and

actively participates in service to the community, the institution, and the profession.

The CMSRU Mission

• Cooper Medical School of Rowan University is committed to providing humanistic education in the art and science of medicine within a scientific and scholarly community in which inclusivity, excellence in patient care, innovative teaching, research, and service to our community are valued.

• Our core values include a commitment to: diversity, personal mentorship, professionalism, collaboration and mutual respect, civic responsibility, patient advocacy, and life-long learning.

General Points

• Academic promotions are subject to full review and approval

• Promotion is based on meritorious achievements over and above mere competency

• Time in rank is not a sufficient criterion for promotion

General Points

• It is expected that every member of the faculty will participate in the medical school’s mission

• All faculty will contribute to service to the school

• Outstanding service is not sufficient as the sole basis for promotion

• Scholarly activity can take place in clinical, teaching/education, or research areas

Designations

• Academic Educator• Academic Investigator• Clinician Educator• Clinician Investigator

Ranks• Instructor• Assistant• Associate• Professor

Categories

• Full• Qualifiedi. Clinicalii. Adjunctiii. Emeritusiv. Visitingv. Lecturer

What Does Coterminus Mean?

Changes in A & P Policy

• Assistant Professor Pending Board Certification • Publication numbers removed for Associate Professor

and full Professor ranks• Letters of support requirements clarified• Additional fine tuning of criteria for Scholarship

Pathways• Departmental A&P Committees review and approve

all appointments above the rank of Assistant

Domains of Faculty Development

• Teaching (Education)• Research/Scholarly Activity• Clinical Service• Service to CMSRU, the hospital, Rowan

University, the community, professional or discipline related organizations

Teaching

• Distinguished participation in student, resident, fellow and/or peer teaching programs

• Leadership in student, resident, fellow and/or peer teaching programs

• Development of innovative teaching and educational materials and/or programs

• Invited speaker at educational programs and Grand Rounds

Teaching

• Documented mentoring and effectiveness of students, residents, fellows, and/or peers

• Outstanding student and resident teaching citations/awards

Scholarly Activity

• Publications in peer reviewed journals• Authorship of books, book chapters,

monographs• Participation as a principal investigator or co-

investigator in peer-reviewed, grant supported research (investigator initiated or cooperative group, clinical, translational, or basic research)

Scholarly Activity

• Development of innovative teaching and educational curriculum, materials or programs with significant local, regional, or national impact

• Mentoring students, residents, fellows, and junior faculty in scholarly activity

• Membership on scientific review boards

Scholarly Activity• Membership in scientific societies• Leadership role in regional or national

meetings and societies• Service a as peer-reviewer/editor for clinical

and scientific journals• Participation as a reviewer for granting

agencies (including foundations and the NIH)

Academic Clinical Performance

• Record of high quality patient care and establishment of a productive clinical practice in an academic setting

• Record of support for clinical service, demonstration projects, and clinical research endeavors

Academic Clinical Performance

• Development of innovative treatments, systems of healthcare delivery, or clinical programs

• Membership in scholarly clinical societies• Leadership role in regional or national

meetings and clinical societies• Participation in regional national, or

international professional meetings

Academic Clinical Performance

• Establishment of a referral based clinical practice

• Participation as a Board Examiner for recognized certification programs

• Demonstrated effectiveness as a clinical mentor

Instructor

• Completion of advanced degree, or accredited residency or fellowship

• Board eligibility• Evidence of potential for effective teaching,

scholarly activity, clinical achievement• Full engagement as a member of the medical

school community

Assistant Professor• Board certification• Evidence of scholarly activity and continued

potential• Excellence in teaching• Service

Associate Professor

• Excellence in 2 of the domains and satisfactory in the others

• Excellence in education/mentoring• Scholarship including publication (preferably

as first, last, or corresponding author)• Reputation locally/regionally• Emerging national/international reputation for

scholarly activity/research

Promotions to Associate Professor

• 2013-2014: 9 promotions• Average number of scholarly products = 18• Median = 15 • Range 6-48

Promotions to Associate Professor

• 2014-2015: 10 promotions• Average number of scholarly products = 17• Median = 13.5 • Range = 6-50• 2015-2016: 7 promotions

Professor

• Excellence in 2 of the domains and above average in the others

• Excellence in education/mentoring• Scholarship including publication (as first, last, or

corresponding author)• National and/or international reputation is

required • Scholarly activity should be recent (publications

within the last 5 years)

Promotions to Professor 2013-2014

Number of scholarly products, 1st candidate:15 orig. papers2 review articles4 book chapters21 scholarly products

Number of scholarly products, 2nd candidate:6 orig. papers5 review articles1 book16 book chapters28 scholarly products

Promotions to Professor 2014-2015

• 8 promotions

• Average number of scholarly products: 46

• Median # of scholarly products = 36.5

• Range = 16-91

• 2015-2016: 3 promotions

Promotion Based on Scholarship of Practice and Teaching for Clinical Faculty

• Rationale– For faculty whose primary activity is clinical medicine and teaching– Demonstrated excellence and impact in clinical area– Publications are not required but scholarship is encouraged

• Title– “Clinical” prefix before discipline – Example: “Assistant Professor of Clinical Medicine”

• Criteria– Expertise and leadership in clinical field– Local, regional, national reputation– Local, regional, national impact

Promotion Based on Scholarship of Practice and Teaching for Clinical Faculty

• Examples for achievement of excellence, reputation, and impact– Leadership/Administration– Quality Improvement– Clinical practice development and growth– Outcomes– Practice-related awards– Clinical teaching/mentoring– Participation in community outreach, education development, service

to the hospital, medical school, university

Promotion Based on Scholarship of Teaching and Educational Leadership for Basic Science Educators

• Rationale– For faculty whose primary activity is teaching and education– Demonstrated excellence and impact in educational activities– Scholarship is required

• Title– “Medical Education” Prefix before discipline – Example: “Assistant Professor of Medical Education in the Department of

Biomedical Sciences”• Criteria

– Excellence in discipline, teaching, and educational leadership– Local, regional, national reputation– Local, regional, national impact

Promotion Based on Scholarship of Teaching and Educational Leadership for Basic Science Educators

• Examples for achievement of excellence, reputation, and impact– Teaching/mentoring of learners – Administrative teaching/leadership role– Teaching awards– Development of educational material in print or other media– Service on educational committees

Periods of Service

• Instructor• Assistant Professor

• Associate Professor

• 1-2 years• 7-10 years (At

least 5 years)• 7-10 years (At

least 5 years)

Rowan Employed Faculty

• “A minimum of 5 years of full-time professional faculty experience if hired before July 16, 2014, or 6 years if hired on or after July 16, 2014, at an accredited institution of higher education is required for promotion to Associate Professor”.

Rowan Employed Faculty

• …”A minimum of 8 years of full-time professional faculty experience if hired before July 16, 2014, or 9 years if hired on or after July 16, 2014, at an accredited institution of higher education is required for promotion to Professor”.

Promotions Timeline

• Faculty candidate submits letter of intent to Dean and Department Chair due August 1st

• Promotion materials and references submitted to Departmental A&P Committee due September 1st

• Letters of support requested by Department Chair – by October 1st

Promotions Timeline

• All materials are submitted to CMSRU A&P Committee due December 1st

• CMSRU Advisory Committee on A & P concludes work and transmits recommendations to the dean

• The dean forwards affirmative actions to the President of Rowan University

• BOT of Rowan acts on promotions recommendations--- June

Departmental A &P Committees

• Anesthesiology• Biomedical Sciences• Emergency Medicine• Medicine• OB/GYN• Pediatrics• Surgery

• Pathology• Family Medicine,

Psychiatry, Neurology, PM&R

• Orthopedics, Radiation Oncology, Radiology Neurosurgery

CMSRU Advisory Committee on Appointments and Promotions

• Advisory to the Dean• Appointments and promotions• 12 voting members• All Associate or Full Professors• Chair John D. Baxter, M.D.

A and P Committee Members

• Julieta Barroeta, MD• Brigitte Baumann, MD• Rachael Berget, MEd

(ex-officio)• Rao Gogineni, MD• Michael Goodman, MD• Daniel Hyman, DO• Robin Perry, MD

• Annette Reboli, MD (ex-officio)• Steven Ross, MD• Francis Spitz, MD• Gary Stahl, MD• Perry Weinstock, MD• Charlene Williams, PhD

Teaching Portfolio

• An executive summary of the faculty member as an educator

• Concise and selective• Sufficient to provide a record of teaching

activities and evidence of teaching effectiveness

Data Relevant to Teaching Activities

• Teaching Activities• Curriculum Development• Mentoring/Advising

Curriculum Development

• List educational materials created (lectures, cases, assessment tools, OSCEs, web materials)

• Courses, Clerkships, Residency/Fellowship programs

• Education and teaching materials• CME

Evidence of Teaching Effectiveness

• Student and resident evaluations• Course materials• Peer review• Professional recognition• Participation in Professional Development

Additional Teaching/Educational Activities

• Contributions to scholarly teaching societies• Teaching awards• Invited lectures on teaching/education

Teaching Dossier

• 1-3 page summary of the teaching portfolio• Organized with the same general headings • Address your teaching philosophy• Reviewed and signed by the division head or

departmental chair

What You Can Do

• Strive for excellence in all you do!• Short and long term planning• Mentors• Help your chair make the case!• Seek feedback

For Junior Faculty

• Document—your teaching, research, and service

• Enhance your visibility– become known outside of this institution

• Teaching is essential• Focused service– don’t overdo it early, but

contribute where it makes sense and you can make a contribution

Preparing Your CV for Your Promotion Packet

• This document represents you and your career—make it perfect!

• Follow the CMSRU CV format—posted on the CMSRU website —exactly!

• Please check over all of your publications and make sure that the citation information is accurate! CMSRU A&P members do look at those! do check that information!

Preparing Your CV for Your Promotion Packet

• Make sure that dates are correct and that there are no large gaps in your education, board certification or work history

• Multiple mistakes on your CV will cause the CMSRU A&P Committee members to question how seriously you take the desire to be promoted

CMSRU A&P Committee – Information for Faculty

• Available Resources – http://www.rowan.edu/coopermed/faculty/policies/• CMSRU A&P policy• Promotions materials • Informational powerpoint presentation• Appointment materials

Questions/Comments

Thank you!

Contact information:856-361-2800

berget@rowan.edureboli@rowan.edu