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Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
Briefing Session for New Students on Subject Registration Arrangement
2014-15
Last Update: July 2014
Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
Agenda
1. How to access eStudent
2. Subject Registration Schedule
3. Preparation for Subject Registration
i. Study Information
ii. Personal Checklist
iii. Subject Information
4. Subject Registration
5. Add/Drop Period
6. What to do with subjects with no more vacancy (Preferred Subject Indication)
7. Common Errors in Subject Registration
8. Other Regulations Related to Subject Registration
9. Contact Us
Appendix: NetID Registration
This briefing will cover the following areas related to subject registration.
Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
You can access eStudent from• http://www.polyu.edu.hk/student/; or
• https://www38.polyu.edu.hk/eStudent/ (Direct link); or
• PolyU Homepage > myPolyU (University Portal) > eStudent
1. How to access eStudent
You are required to login the system by using NetID & NetPassword.
Please use Chrome / Internet Explorer 7 browsers for logging in the system.
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1. How to access eStudent
• Login by NetID & NetPassword For NetID Registration, please refer to Appendix: NetID Registration for details.
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1. How to access eStudent
• You can check various study-related information / application via this website, e.g. subject registration, timetable, assessment result, etc.
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2. Subject Registration Schedule
New Students Enrolled on Part-Time / Mixed-Mode Programmes and completed programme registration on or before 5 Aug 2014
Time Ticket /Mock Run
7 August 2014
Subject Registration8 August* -
23:59 of 13 August 2014(with a buffer of 2.5 hours till 02:30 of the following day)
Add/Drop Period1 September* -
23:59 of 13 September 2014(with a buffer of 2.5 hours till 02:30 of the following day)
*Depending on the earliest timeticket assigned
Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
2. Subject Registration Schedule
New Students Enrolled on Part-Time / Mixed-Mode Programmes and completed programme registration during 6 Aug - 19 Aug 2014
Time Ticket /Mock Run
19 August 2014
Subject Registration20 August* -
23:59 of 22 August 2014(with a buffer of 2.5 hours till 02:30 of the following day)
Add/Drop Period1 September* -
23:59 of 13 September 2014(with a buffer of 2.5 hours till 02:30 of the following day)
*Depending on the earliest timeticket assigned
Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
2. Subject Registration Schedule
New Students Enrolled on Part-Time / Mixed-Mode Programmes and completed programme registration during 20 Aug - 28 Aug 2014
Time Ticket 28 August 2014
Subject Registration29 August* -
23:59 of 29 August 2014(with a buffer of 2.5 hours till 02:30 of the following day)
Add/Drop Period1 September* -
23:59 of 13 September 2014(with a buffer of 2.5 hours till 02:30 of the following day)
*Depending on the earliest timeticket assigned
Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
2. Subject Registration Schedule
New Students Enrolled on Full-Time Programmes and completed programme registration on or before 22 Aug 2014
Earliest Commencing Time / Mock Subject Registration
23 August 2014
Subject Registration (Including CAR Subjects)
25 August* -23:59 of 26 August 2014
(with a buffer of 2.5 hours till 02:30 of the following day)
Add/Drop Period1 September* -
23:59 of 13 September 2014(with a buffer of 2.5 hours till 02:30 of the following day)
*Depending on the earliest commencing time assigned
Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
2. Subject Registration Schedule
New Students Enrolled on Full-Time Programmes and completed programme registration during 23 Aug - 27 Aug 2014
Earliest Commencing Time
27 August 2014
Subject Registration (Including CAR Subjects)
28 August* -23:59 of 28 August 2014
(with a buffer of 2.5 hours till 02:30 of the following day)
Add/Drop Period1 September* -
23:59 of 13 September 2014(with a buffer of 2.5 hours till 02:30 of the following day)
*Depending on the earliest commencing time assigned
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3. Preparation for Subject Registration
• Subject Registration on Web Will NOT be affected by rainstorm warning / typhoons
/ public holidays Will NOT be extended
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3. Preparation for Subject Registration
• Before register subject(s) online, you should check: Study Information – Subjects registration record in the
semester
Personal Checklist – Earliest Commencing Time
Subject Information
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In “Study Information”, you can check • subject(s) pre-assigned to you by your programme offering
department; and• subjects registered by yourself; and• Your credit transfer / subject exemption / subject withdrawal records
3(i). Study Information (eStudent > My Profile > Study Information)
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3(i). Study Information (eStudent > My Profile > Study Information)
• Select the relevant Academic Year/Semester to see the records
(E.g. 2014-15 Semester 1)
73416-EID 01N01
2014 - 15 Semester 1
2014 - 15 Semester 1
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• the period for subject registration by academic year/semester; and • your assigned earliest commencing time for performing subject
registration (i.e. start time).
In “Personal Checklist”, you can check
3(ii). Personal Checklist (eStudent > My Subject Registration > Personal Checklist) menu
2014 - 15 Semester 1
08-AUG-2014 09:00 to 13-AUG-2014 08:00
13-AUG-2014 09:00 to 14-AUG-2014 02:30
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3(ii). Personal Checklist (eStudent > My Subject Registration > Personal Checklist)
Subject Registration Activities
Registration Period You shouldconfirm yourSubjectselection ONCE
Youradd/dropcount will beaccumulated
Subject Registration – Part Time/Mixed-Mode Programmes
08-Aug-2014 13:30
to 13-Aug-2014 08:00
Yes No
System Re-opening Period 13-Aug-2014 09:00
to 14-Aug-2014 02:30
N/A No
You should note• your start time• no system service from 08:00 – 08:59 on the last day of
Subject Registration Period• whether you should confirm your selection ONCE only• whether your add/drop count will be accumulated
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3(iii) Subject Information
You can check subject information, subject groups, vacancy, class timetable before performing subject registration via “Subject Search” function.
There are 2 options of searching:
By Programme or By Subject search
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Subject Search Steps:• By Programme search
1. Select ‘By Programme’
2. Select the Offering Department and the programme you are enrolled on
3. Press ‘Search’
1
2
3(iii) Subject Information
3
2014 - 15 Semester 1
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3(iii) Subject Information
Subject Search Steps:• By Subject search
1. Select ‘By Subject’
2. Select subject category, offering department, input subject code/title
3. Press ‘Search
1
2
3
2014 - 15 Semester 1
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• Subjects on offer of the selected Academic Year/Semester will be shown in the result.
• Click the subject code to view the subject details.
3(iii) Subject Information
2014 - 15 Semester 1
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3(iii) Subject Information
Subject Code ABCT341 [Synopsis]
Subject Title ANALYTICAL CHEMISTRY II
Subject Title in Chinese
Offering Department DEPARTMENT OF APPLIED BIOLOGY AND CHEMICAL TECHNOLOGY
Co-offering Department
Nature Normal
Category Free Electives (non-2012 Curriculum)
Credit(s) 3.0
Level 3
Duration 1 semester(s)
Consecutive Pattern
Student Contact Hour(s)
Subject Requiring Selection No
Subject
Pre-requisite(s) ABCT241
Co-requisite(s)
Exclusion(s)
Faculty/Department Exclusion(s)Nil
Programme Exclusion(s)Nil
Subject Group Class Timetable Students of the programmes are eligible for taking this subject group
Group Type Group Size Vacancies
101 View 12047- 12047-DDG 12047-FDG Restricted PS 50 46
102 View 12051- 12051-FDG Restricted PS 54 52
103 View 12052- Restricted PS 60 60
This part shows the basic information of the subject,
e.g. category, duration, consecutive pattern, etc.
You can view the subject synopsis by clicking the
link.
This part shows the requirement for taking the subjects, e.g. subject pre-
requisite/co-requisite requirement or any subject/programme
exclusion.
This part shows the
offering details, e.g. whether the subject is
offered to your programme,
vacancy, timetable info.
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3(iii) Subject Information
SubjectCode
Subject Title SubjectGroupCode
ComponentCode
ForEvery(Week)
StartWeek
EndWeek
Day ofWeek
StartTime
EndTime
Venue TeachingStaff
Remark
ABCT341 ANALYTICALCHEMISTRY II
101 LTL001 1 2 13 Mon 14:30 17:20 Z502 Sam Bau
• For checking the class timetable information, you should pay attention to the following information• Start Week, End Week, For Every Week, Day of
Week • Start Time, End Time• Venue
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Subject Registration on Web To ensure a fair chance to all
students in registration of subjects, students can confirm their selection ONCE, and changes could be done during Re-opening period for each round, or during the add/drop period
Important Note:
•will NOT be affected by rainstorm warning / typhoons / public holidays
•will NOT be extended
4. Subject Registration
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4. Subject Registration
• Start your subject registration by selecting the relevant academic year/semester
2014-15 Semester 1
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4. Subject Registration
In the Subject Registration Page, there are 2 main blocks.
Left hand side: Search and Select Subject(s)
Right hand side: My Subject Shopping Cart 2014-15
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Search and Select Subject(s) block• To select subject(s) and put in the basket (i.e. My Subject
Shopping Cart block)
My Subject Shopping Cart block• To confirm your selected subjects
4. Subject Registration
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4. Subject Registration
Steps for subject selections:Step 1: Search subject by using Basic Search
• If you know the subject code of the subject you would like to register, you can input the subject code and press ‘Search’ button.
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4. Subject Registration
Steps for subject selections:Step 1: Search subject by using Advanced Search
• You can choose a subject from a list, by choosing the designated Programme and Subject Category and press ‘Search’ button.
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Steps for subject selections:Step 1: Search subject by using Retake Fail
• If you want to retake a previously fail subject, you can click this tab
4. Subject Registration
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4. Subject Registration
Steps for subject selections:Step 2: Select the subject group and press ‘+’ button
• You should select the subject group which has vacancy (i.e. vacancy > 0) and press ‘+’ button
4.5
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4. Subject Registration
Steps for subject selections:Step 3: Select the component(s) and press ‘Add to Cart’ button
• Select one component from each type by ticking the check box– E.g. LEC and SEM, Select one LEC and one from SEM
• Press ‘Add to Cart’ button
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4. Subject Registration
Steps for subject selections:Step 4: The subject will be displayed in the My Subject
Shopping Cart block• You can repeat Steps 1 – 3 to select other subjects.
LEC001SEM002
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LEC001SEM002
4. Subject Registration
Steps for subject selections:Step 5: After selecting ALL subjects, press ‘Confirm’.
• You should check if your selected subjects exceed the maximum number of extra credits(s) before press ‘Confirm’ to submit your selection.
Prior approval by your Department is required for dropping of subjects pre-assigned/registered by your
department
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7.50
4. Subject Registration
Steps for subject selections:Step 6: For successful confirmation, a confirmation page
with the registered subjects & a reference number will be shown to you.
• Please check your personalized timetable via My Timetable > Class Timetable
• Please check your records via My Profile > Study Information
SubjectCode
Subject Title Credit Subject Group Component Subject Registered Type
AF1605 INTRODUCTION TO ECONOMICS 3.0 1001 LEC001TUT001
Registered – Pre-assigned
Need approval before dropping
FB1003 FRESHMAN SEMINAR 3.0 1001 SEM004 Registered
MM1051 TANGO! MANAGING SELF & LEADING OTHERS 3.0 1001 LEC001SEM002
Registered
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5. Add/Drop Period
Add/Drop Period The screen layout & procedures for add/drop subjects during the
Add/Drop period is the same as the Subject Registration in the previous section.
During the last 2 days of the add/drop period, you can also • retake a previously pass subject (except for GUR subjects)
for improving grades• register on subjects outside curriculum (for students of Full-
time programmes only; students of Mixed-Mode Full-time, Mixed-mode Part-time, Part-time programmes are not eligible)
Add/drop count will be accumulated during the Add/Drop period
Important Note:• If you add/drop subjects more than 4 times (i.e. add/drop count ≥ 5),
your earliest commencing time to access ‘subject registration’ in the next semester will be postponed.(This arrangement is not applicable to the Summer Term Add/Drop Period and also the new students in their 1st semester.)
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5. Add/Drop Period
• For retake a previously pass subject, except for GUR subjects, during the last 2 days of the add/drop period, you can choose the subject via the Retake Pass tab page.
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Register on subjects outside curriculum during the last 2 days of the add/drop period (for students of Full-time programmes only)• Step 1: search a subject via Subject Search function• Step 2: input the subject code in Basic Search tab page
5. Add/Drop Period
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5. Add/Drop Period
Check your cumulative add/drop count• A record of your Cumulative
Add/Drop Counts in a semester will be displayed to you at the My Subject Shopping Cart block when you logon eStudent > Subject Registration during the Add/Drop period.
• After you process subject registration (add and/or drop subjects), the up-to-date cumulative Add/Drop counts will be updated for your reference in the confirmation page.
AF3111 3.0 1023 LEC001TUT002
Registered
AF1605 3.0 1001 LEC001TUT011
Registered – Pre-assigned
Need approval before dropping
FB1003 3.0 1001 SEM004 Registered
7.5
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Indicate your Preferred Subjects when there is no vacancy for the subject group
•During the subject registration process, if there is no vacancy for the subject(s) you would like to take, you may indicate your wish in taking the subject(s) via Preferred Subject Indication function.
•Department will contact you if study places of your preferred subject become available after the subject registration or add/drop periods.
•Unlimited access to this function
6. What to do with subjects with no more vacancy (Preferred Subject Indication)
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6. What to do with subjects with no more vacancy (Preferred Subject Indication)
Steps for indication of your preferred subjects:• Step 1: You should COMPLETE your subject registration
process before INDICATE your preferred subjects.
• Step 2 : At the confirmation page, there is a hyperlink for entering the Preferred Subject Indication function.
7.50
SubjectCode
Subject Title Credit Subject Group Component Subject Registered Type
AF1605 INTRODUCTION TO ECONOMICS 3.0 1001 LEC001TUT001
Registered – Pre-assigned
Need approval before dropping
FB1003 FRESHMAN SEMINAR 3.0 1001 SEM004 Registered
MM1051 TANGO! MANAGING SELF & LEADING OTHERS 3.0 1001 LEC001SEM002
Registered
Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
6. What to do with subjects with no more vacancy (Preferred Subject Indication)
Steps for indication of your preferred subjects:• Step 3: You can search the subject, select them and put
in the basket of My Preferred Subject Cart (similar to the subject registration process).
You can select up to 5 choices with prioritization.
• Step 4: Press ‘Confirm’ to confirm your selection.
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7. Common Errors in Subject Registration
• During the subject registration exercises, you may encounter errors and will be alerted by the error messages.
• Please check the error messages, if any, and fix it before you can successfully confirm your subject selection.
AF1605 3.0 1001 LEC001TUT001
Registered – Pre-assigned
Need approval before dropping
FB1003 3.0 1001 SEM004Registered – Pre-assigned
Need approval before dropping
4.5
2013-14
2014-15
Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
7. Common Errors in Subject Registration
1. Not yet reach your earliest commencing time for Subject Registration
You can only enter the subject registration page according to the earliest commencing time assigned to you. Your earliest commencing time has been shown in the message or you can check the details from your personal checklist.
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2. Cannot login the Subject Registration function, the webpage keeps showing ‘The function is not available...’ even though the earliest commencing time for Subject Registration is reached
Close your existing browser. Open the browser (i.e. Chrome or Internet Explorer) with eStudent website (www.polyu.edu.hk/student), input with your NetID and NetPassword.
DO NOT bookmark any individual webpage under eStudent. Please login eStudent properly via www.polyu.edu.hk/student or direct URL https://www38.polyu.edu.hk/eStudent.
7. Common Errors in Subject Registration
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4. No vacancy for the subject group/component groups
You are not allowed to register on the subject if there is NO VACANCY. Please select other subject groups/subject components with vacancy, if any.
7. Common Errors in Subject Registration
3. Fail to fulfill the subject requirement for registration
You are not allowed to register on the subject if you have not fulfilled its pre-requisite/co-requisite/exclusion requirements. Please check the subject requirement listed in Subject Details or Subject Synopsis.
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7. Common Errors in Subject Registration
6. Maximum credits to be taken in a semester
In the first round of subject registration in a semester, your programme offering department may set a credit limit for you to register subjects online. Please refer to the maximum number of extra credits when you perform subject registration.
During Add/Drop period, such limit will be removed and your maximum credits to be taken in a semester is 21 credits according to the University requirement.
5. Class timetable clashes between 2 Subjects
You are not allowed to register on the subject(s) if there is time-clashes between your personal timetable and the subject you would like to register. Please select other subject group/components for registration.
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7. Common Errors in Subject Registration
7. Study load in a semester
You are not allowed to register more than 21 credits in a semester. If you have need to register subjects more than 21 credits, please approach your programme offering departments for approval.
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8. Other Regulations Related to Subject Registration
• Drop subjects after the Add/Drop period is NOT allowed.• Apply subject withdrawal
• $105 subject withdrawal fee/subject + tuition fee paid will be forfeited
• The withdrawal subjects will be printed on the ARN (with ‘W’ grade) and Transcript of Study
• Application must be submitted before the start of examination period
• Students are advised to refer to the Student Handbook for regulations related to the registration.
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9. Contact Us
• Email: aswebreg@polyu.edu.hk
• Hotline: 27665599 /
27665191 /
27665172
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Q & A
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Enjoy your study at PolyU!Enjoy your study at PolyU!
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Appendix: NetID Registration
• You can activate your NetID via myPolyU Portal at PolyU website (www.polyu.edu.hk).
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Appendix: NetID Registration
1. Click ‘New Student’
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Appendix: NetID Registration
2. Create your User ID (i.e. your Student No., which is printed on your
student ID card)
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Appendix: NetID Registration
Back to Part 1 How to access eStudent
3. Go through the validation process• Please note that in ‘Programme Code’ field, you are required to input the first 5 digit
of your programme, e.g. 01234-ABC, you should input ‘01234’.
If you encounter problem in activation of your NetID, please contact our Information Technology Services Office (ITS) hotline - 2766 5900