Accelerators and TechnologySectorial Publications in CDS

Cécile NoelsPierre Bonnal

EDMS No. 1352234 v. 1.0

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Sponsors and GoalSponsors:• Steve Myers• Roland Garoby• Oliver Bruning

Initial expectation from our sponsors:• Refurbishing the ATS publication coding

scheme to make it more sustainable(May 2012)

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Documents retrieved easily

1.

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Previously

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Now

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1. Documents retrieved easilyCDS Collections dynamically generated by relevant keywords referring to:

•Machines• Systems or Technologies

• Processes

• Projects or Studies

• External funding (e.g. EU funded projects)

• Document types

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Subject = Accelerators & Storage RingsMachine = CERN LHCProject = CERN HL-LHCExt. Funding = HiLumi LHCType = Conference Paper

Previously

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Subject = Accelerators & Storage RingsTechnology = Superconducting MagnetsTechnology = CryogenicsType = Technical Report

Previously

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Subject = Accelerators & Storage RingsMachine = CERN ISOLDEProject = CERN HIE-ISOLDEType = Note

Now

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Machine (in operations or decommissioned) keywords

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Technology, systems and process keywords

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Project and studykeywords

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External fundedproject keywords

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Missing Keyword or Collection?Projects-Support@cern.ch

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Reliable references to publications

2.

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2. Reliable references to publications

• Simple (rather short)

• Independent from any organizational structure

• Compliant with CERN Library rules

• Compliant with CDS/Inspire

• Similar principle as the arXiv scheme

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2. Reliable references to publications

Collections by means of appropriate document type keywords

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Simple, robust submission process

3.

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3. Simple, robust submission process• 3 roles: authors, secretaries and reviewers

• Pre-submission process for authors:

• Get the appropriate templates

• Identify keywords

• https://quality.web.cern.ch/content/submitting-scientific-publications-cds

• Submission handled by secretaries:

• Quality check, document code assignment

• Circulation to reviewers

• https://quality.web.cern.ch/content/submitting-scientific-publications-cds

• Reviewing/approval process in CDS (future development)

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Next steps• Refurbishing of the existing collections

Assigning or reassigning relevant keywordsto ATS publications (i.e. ca. 20’000 documents)

Honorary members welcomed

• Finalizing the lists of keywords:

DH’s and GL’s invited to give feedback

• Implementing new submission portal:

On-going in collaboration with IT Dept.

Previously

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Status and Next steps• Already 22’800 documents reassigned

to main keyword-based collections

• Ca. 4000 “orphan publications” to be assignedwith the help of honorary members

• Submission portals refurbished and in operations

• 1st training session for A&T Sector secretariesin September 2013

• Regular update of instructions for authors and secretaries

• Further training sessions to be scheduled

• Migration of instructions to new Quality website

Now