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Diablo Valley College
Based on the Final Accreditation Self-Study Report
Fall 2008
Accreditation Self Study Planning Agenda
11/4/2008
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1 IIA1a X
Develop processes and increase coordination
between campuses to ensure that SRC faculty
has a voice in curriculum development.
Curriculum
Committee Chair/VP
of Instruction
Creation of 4 new
departments for further
dialog
New courses
developed from
SRC Spring 2009
F1,
F2
2 IIA2a X
Update and revise the program review
process according to the recommendations of
the Program Review Task Force.
Faculty Senate Task
Force/VP of
Instruction
1) Pull together joint
Senate and Instruction
Office personnel 2) Meet
with department chairs
3)Sunshite to a group of
department chairs and
deans
Revised program
reivew document
Data input -
Spring 2009, first
program review,
Fall 2009.
D1,
D5
3 IIA2a X
Develop procedures to guide action when
disagreement occurs between faculty and
senior administration on curriculum issues.
VP of Instruction/
Curriculum
Committee
Chair/United Faculty
Chair F2
4 IIA2f X
Integrate program review into the overall
budget and resource allocation/planning
processes.
Leadership
Council/VP of Finance
& Admin
1) Redesign the
intergrated planning
document template. 2)
incorporate the change
in the revised Program
Review process. Fall 2009 D1
#
Indicators of
Success
Targeted
Completion
Date
Strategic Plan
AC
CJC
Sta
nd
ard
Compliance
Plans
Standard II: Student Learning Programs and Services
Responsible Party Action Steps
Directions: For each plan listed below, indicate the responsible party, action steps, indicators of success, and a target
completion date for achieving the plan.
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Indicators of
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Completion
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Strategic Plan
AC
CJC
Sta
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Compliance
Plans Responsible Party Action Steps
Directions: For each plan listed below, indicate the responsible party, action steps, indicators of success, and a target
completion date for achieving the plan.
5 IIA2g X
Evaluate the effectiveness of the current
process for assessing learning for the general
education program, and make appropriate
adjustments.
Faculty Senate SLO
Committee/VP of
Instruction/Dean
Planning & Research A1
6 IIA2i X
Continue the development and validation of
processes for measurement of student
achievement of learning outcomes. This item
did not appear in the summary of the self
study report
Faculty Senate SLO
Comte/VP
Instruction/Dean,
Planning & Research A1
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Indicators of
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Targeted
Completion
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Strategic Plan
AC
CJC
Sta
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ard
Compliance
Plans Responsible Party Action Steps
Directions: For each plan listed below, indicate the responsible party, action steps, indicators of success, and a target
completion date for achieving the plan.
7 IIA3 X
Raise the minimum mathematics requirement
for an associate’s degree to be in compliance
with the new state requirements.
Math/CS dean/Math
department
chair/Curriculum
Comte Chair
1) Notify Math
Department of the
requirement; 2) Develop
catalog language for
new requirement; 3)
Bring catalog change to
Curriculum Com for
approval; 4) Include new
language in 2009-2010
catalog
1) Memo from
Curriculum Com.
Chair,
Articulation
Officer, Dean of
GE & Transfer re.
the new
requirement; 2)
Math Dept.
minutes
reflecting the
new language for
catalog; 3)
Curriculum Com.
Minutes
reflecting
approval of new
language; 4) New
requirement in
the 2009-2010
catalog.
1) Oct 08; 2) Oct
08; 3) Nov 08; 4)
Aug 09
A2
8 IIA6 X
Include in the college catalog information
about learning outcomes for degrees and
certificates, as they are identified.
VP Instruction /
Public Information
Officer / Curriculum
Comte Chair F3
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Completion
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Strategic Plan
AC
CJC
Sta
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Compliance
Plans Responsible Party Action Steps
Directions: For each plan listed below, indicate the responsible party, action steps, indicators of success, and a target
completion date for achieving the plan.
9 IIA6 X
Ensure that faculty members include on their
course syllabi the course’s learning objectives,
consistent with the official course outline of
record.
Department
chairs/instructional
deans/Staff
Development
Coordinator
1) Include course syllabi
learning objectives
requirements in new
faculty orientation
(Nexus); 2) Include
course syllabi learning
objectives in staff
development workshops
for new and continuing
PT faculty; 3) Post
course syllabi learning
objectives requirements
and sample syllabi on
appropriate
departmental and staff
development websites;
4) Developo and offer
"Syllabus Staff
Development
Workshops" that include
training on course syllabi
learning objectives
requirements for new
and continuing
faculty.;5) Communicate
course syllabi learning
objectives requirements
to the faculty individual
divisions and
1) Include course
syllabi learning
objective
requirements
included in Nexus
training; 2)
Course syllabi
learning
objectives
requirements
included in staff
development
workshops for
new and
continuting P-T
faculty; 3) Course
syllabi learning
objectives
requirements and
sample syllabi
posted on
departmental and
staff
development
websites; 4) Staff
Development
workshops
description 5)
Division/departm
1) Completed; 2)
completed; 3)
Nov 08; 4) Dec
08; 5) Dec 08
F3
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Strategic Plan
AC
CJC
Sta
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ard
Compliance
Plans Responsible Party Action Steps
Directions: For each plan listed below, indicate the responsible party, action steps, indicators of success, and a target
completion date for achieving the plan.
10 IIA6a X
Address training and workload responsibilities
in the A & R Office.
VP of Student
Services/dean,
Enrollment Svcs. B3
11 IIB3d X
Re-establish the College Diversity Committee
with an updated charge.
Leadership
Council/VP Student
Services1) Develop the new
charge for the Cultural
Diviersity Committee; 2)
Bring to Leadership
Council for approval; 3)
gather members to the
committee
New Committee
meets and
develops goals
Fall 2008
A6 E2
12 IIB3d X
Develop an effective process for responding
to the increasing diversity of the student
body, ensuring that faculty and staff reflect
the diversity of our students and community,
and creating a campus climate of tolerance
and understanding.
EEO (Diversity)
Committee/VP
Student Services/VP
Finance & Admin. E2
13 IIB3f X
Address recommendations received in the
ACCJC June 2008 report as a result of the April
4, 2008 Special Team Visit.
VP of Student
Services
Respond to the five
recommendations for
the October 2008 visit
Successfully meet
all
recommendation
s
Fall 2008
B2 D5
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Completion
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Strategic Plan
AC
CJC
Sta
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ard
Compliance
Plans Responsible Party Action Steps
Directions: For each plan listed below, indicate the responsible party, action steps, indicators of success, and a target
completion date for achieving the plan.
14 IIIB1a X
Investigate the possibility of ensuring how the
public college web site can stay up and
available as a source of information for
employees and students during power
outages or other emergency situations.
Executive Dean,
Information
Technology
Use district Bond money
to install an automatic
power backup system
for all critical web
servers and ancillary
network services.
All critical web
servers are
accessible during
power outages.
Depends on
funding D5 F3
15 IIIB1a X
Improve signage throughout the Pleasant Hill
campus.
President/VP Finance
& Admin
1) Develop Task Force;
2) Research costs for
permanent signage
Signs are up 1) Completed; 2)
Spring 2009
E4
16 IIIB1a X
Ensure that the college meets the Office of
Civil Rights requirements.
VP Student
Services/VP Finance
& Admin E4
17 IVA1 X
The college president and vice presidents will
work with other college leaders to actively
encourage and invite participation by all
interested parties to renew institutional
excellence.
President/VP of
Student Services/VP
Finance & Admin /
Faculty Senate /
Classified
Senate/ASDVC
F1,
F2
Standard III: Resources
IV: Leadership and Governance
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Strategic Plan
AC
CJC
Sta
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Compliance
Plans Responsible Party Action Steps
Directions: For each plan listed below, indicate the responsible party, action steps, indicators of success, and a target
completion date for achieving the plan.
18 IVA1 X
Opportunities for leadership at all levels will
be identified and highlighted, with
acknowledgement of individual initiative and
support for reasonable risk-taking.
Leadership may need to create new
mechanisms for empowering constituents to
develop creative ideas, innovations and
college-wide improvements.
College-wide Staff
Development /
Leadership
Council/President
1) Plan an August 2008
Appreciative Training
Facilitator Training; 2)
Follow-up meetings; 3)
College-wide staff
development committee
is res-established
1) 62 faculty,
mangers, staff
and students
attended the 4-
day training;2)
First meeting
held Oct 3 08; 3)
Committee re-
established.
1) August 2008;
2) Oct 2008; 3)
Completed
D5 F2
19 IVA2a X
Because the college is clearly going through a
transitional phase in its participatory
governance structures and decision-making
processes, it will continue to better define
roles in the college’s governance structures
for faculty, staff, students, and administrators. Leadership Council
Review the DVC
Committee Handbook
D5 F2
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Indicators of
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Targeted
Completion
Date
Strategic Plan
AC
CJC
Sta
nd
ard
Compliance
Plans Responsible Party Action Steps
Directions: For each plan listed below, indicate the responsible party, action steps, indicators of success, and a target
completion date for achieving the plan.
20 IVA2a X
The college will document and seriously
consider input from all constituents before
finalizing decisions. An important component
of considered input requires providing
adequate lead-time so that constituents can
fully deliberate on and give informed
consultation on important matters before the
college. As much as possible, college
administrators will begin processes such as
facilities planning, faculty and staff hiring, and
major schedule changes early enough to
facilitate wide participation with a reasonable
opportunity for recommendations to come
forward, be widely considered, and included
in final decisions and implementation. For
routine and recurring matters, the college will
standardize reasonable timelines.
President /
Leadership Council
Implement the
Integrated Planning
Process document.
D5 F2
21 IVA2a X
College-wide councils will be chaired or co-
chaired by individuals other than those to
whom final recommendations will be
forwarded. Leadership Council
Review the Committee
structure of all college-
wide committees D5 F2
22 IVA2a X
The college will work to provide greater
support for participation of classified staff in
the governance of the college. President/Classified
Senate/Leadership
Council/Staff
Development D5 F2
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Indicators of
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Targeted
Completion
Date
Strategic Plan
AC
CJC
Sta
nd
ard
Compliance
Plans Responsible Party Action Steps
Directions: For each plan listed below, indicate the responsible party, action steps, indicators of success, and a target
completion date for achieving the plan.
23 IVA5 X
The college will improve the governance
process, creating and implementing processes
to evaluate the integrity and effectiveness of
governance and decision-making structures.
These processes will include widespread
participation by constituents at every level of
the college and all college-wide processes
including budget, enrollment management,
scheduling, research, college programs,
operations, and overall institutional planning
and implementation efforts. The evaluation
processes will be on an established time line,
resulting in open communication about the
results and concrete steps for implementing
recommended changes.
President /
Leadership Council
Approve an Integrated
Planning DocumentFall 2008
D5 F2
24 IVB1b X
The college will strongly advocate that the
district review and revise funding formulas for
calculating the distribution of credit and
noncredit FTES allocations and other funding
mechanisms to the colleges.
President/VP
Instruction/VP
Student Services/VP
of Finance and
Admin/ DGC
Members/District
Consultation
Members
President and vice
presidents attend a
Chancellor's Cabinet
meeting to discuss the
distribution.
Cabinet meeting
held with
discussion.
Completed Setp
23 08
D3,
D5
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Indicators of
Success
Targeted
Completion
Date
Strategic Plan
AC
CJC
Sta
nd
ard
Compliance
Plans Responsible Party Action Steps
Directions: For each plan listed below, indicate the responsible party, action steps, indicators of success, and a target
completion date for achieving the plan.
25 IVB2a X
The college will complete the process of
creating and implementing an evaluative
review of all administrative structures and
functions. The administrative program
reviews will provide the opportunity to
regularly evaluate structural and operational
effectiveness, to recommend needed
changes, and to implement them in a timely
manner.
Planning Council /
President
Create and adopt an
Administrative Program
Review Process that is
divided into 8 areas
assigned to responsible
parties.
Process approved
and implemented
beginning with
two
administrative
units. Plans
come in on a
timely manner.
Spring 2009
D2,
D5 E5
26 IVB2b X
While district policies and practices are not in
the control of this college, for the purpose of
consistency, the district and the college must
have standardized sources and formulas for
gathering data as confidence in the accuracy
and relevance of all research data is necessary
for planning processes. For the college
community to gain that confidence, the
college administration will strongly advocate
that the college and district agree upon
standardized sources and formulas used in
determining program planning data.
Dean, Planning &
Research / VP
Instruction / VP
Student Services /V P
Finance & Admin
D2,
D4,
D5
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Indicators of
Success
Targeted
Completion
Date
Strategic Plan
AC
CJC
Sta
nd
ard
Compliance
Plans Responsible Party Action Steps
Directions: For each plan listed below, indicate the responsible party, action steps, indicators of success, and a target
completion date for achieving the plan.
27 IVB3c X
The college administration will robustly
advocate for a comprehensive reexamination
of the funding of the three colleges, San
Ramon Campus and Walnut Creek Center, and
the district office. While the budget goals,
calendar and processes are reviewed and
discussed at District Governance Council and
recently budget goals for 08/09 were
proposed and discussed at DGC, this effort is
clearly not adequate. The college will work
with the district to establish a funding formula
for district office internal operations while
recognizing that it is the colleges that directly
serve students. Therefore, college funding
formulas must be modified so that all the
colleges receive adequate funding to fulfill
their missions. The formula should reflect an
understanding of the unique situation at each
college, as well as providing a transparent,
fair, and appropriate allocation of available
funds.
President’s Cabinet
Plus
members/District
Governing Council
members D5 E5
12