transcript
1
Committee Members: Josh Frawley Anthony LeFlore Brenda Wagner Pat
Peck Bill Poletti
AGENDA OPERATIONS COMMITTEE
Wednesday, October 13, 2021 – 7:00 p.m. Recreation Room at City
Hall
(Door entrance is on the south end of the City Hall Bldg. Parking
behind the Police Department)
10025 Bunkum Road Fairview Heights, IL 62208
or Conference Bridge Below for Public Participation
Phone Number: 1-786-535-3211 Access Code: 808-004-661
Roll Call Public Participation
Approval of Minutes – September 15, 2021
Law Enforcement Alderman Josh Frawley, Chairman
1. Statement of the Department 2. Purchase agreement with Kansas
State Highway Patrol – Resolution 3. Liquor Code updates
Public Works
Alderman Bill Poletti, Chairman
1. Resolution for Improvement Under the Illinois Highway Code Old
Collinsville Road/Lincoln Highway MFT Fund Authorization
2. Market Place/Commerce Lane Roundabout 3. Director’s Report
THE CITY OF FAIRVIEW HEIGHTS
OPERATIONS COMMITTEE MINUTES Wednesday, September 15, 2021, 7:00
p.m.
Fairview Heights Recreation Room Video Conference/Tele
Conference
Fairview Heights, IL
Committee Members in attendance - Aldermen Josh Frawley, Anthony
LeFlore, Brenda Wagner, Pat Peck, Bill Poletti (video conference),
Mayor Mark Kupsky, Ex-officio
Committee Members absent - None
Other Aldermen and Elected Officials in attendance - Aldermen Frank
Menn, Ryan Vickers, Barb Brumfield, Harry Zimmerman, Denise
Williams
Staff in attendance - City Attorney Andrew Hoerner, Public Works
Director John Harty, Finance Director Gina Rader, Parks and
Recreation Director Angie Beaston, Human Resource Manager Becky
Thompson, Police Chief Chris Locke
Recorder - Jill Huffman
Approval of Minutes, August 11. 2021
Motion and second to approve minutes were made by Aldermen
Wagner/LeFlore. Discussion: Alderman Peck made a motion to amend
the minutes on page 4, second paragraph from the bottom, where the
vote was taken - it was not a voice vote it was a roll call vote.
So, it should list how each person voted even though it was all
positive as has been with all the other committees. The Mayor
stated to change the line where it states the motion was carried by
a voice vote and state that the motion was carried by roll call
vote and was unanimous. And the same change should be made on page
5. Alderman Poletti seconded the motion to amend the minutes of
August 11. Roll call to amend the August 11, 2021 Operations
Committee meeting minutes showed Aldermen Frawley - yes, LeFlore -
yes, Wagner - yes, Peck - yes, Poletti - yes. Motion carried. Roll
call to approve the August 11, 2021 Operations Committee meeting
minutes, as amended, showed Aldermen Frawley - yes, LeFlore - yes,
Wagner - yes, Peck - yes, Poletti-yes. Motion carried.
Page 1
STATE OF THE DEPARTMENT
Chairman Frawley asked if there were any questions regarding the
State of the Department - Monthly Report for August 2021.
Alderman Peck questioned the participation of the Citizens Academy
to which Chief Locke replied 14 attended.
REQUEST FOR ROAD CLOSURE BY RESIDENT - FOREST HILLS DRIVE (BETWEEN
BRIARCLIFF AND FAIRVIEW DRIVE)
Alderman Frawley stated that the purpose of this request is for the
annual block party. The party is scheduled on October 16, 2021 from
2:00 p.m. to 7:00 p.m.
Motion and second to forward to City Council for approval for road
closure on Forest Hills Drive (between Briarcliff and Fairview
Drive) on October 16, 2021 from 2:00 p.m. to 7:00 p.m. by Aldermen
Peck/LeFlore. Roll call vote showed Aldermen Frawley - yes, LeFlore
- yes, Wagner - yes, Peck - yes, Poletti - yes. Motion
carried.
ADDITION OF STOP SIGNS ON BAYBERRY DRIVE AT HOLLIDAY DRIVE
Alderman Peck discussed with the Police Department additional stop
signs on Bayberry Drive at Holliday Drive due to concerns of
speeding vehicles and children in the area. The Public Works
Department and the Police Department did an assessment of the
request and agree with the request. Therefore, Chief Lock requests
City Council amend the Ordinance noted in the State of the
Department memo by adding the aforementioned stop signs on Bayberry
Drive at the intersection with Holliday Drive. This would become a
four-way intersection.
Motion and second to forward to City Council with recommendation of
approval the addition of stop signs at Bayberry Drive and Holliday
Drive by Aldermen Peck/LeFlore. Roll call vote showed Aldermen
Frawley - yes, LeFlore - yes, Wagner - yes, Peck - yes, Poletti -
yes. Motion carried.
REMOVAL OF STOP SIGN
Chief Locke relayed that a request to remove the stop sign on
Bonita Boulevard at the intersection with Stites Avenue. The Public
Works Department and the Police Department did an assessment of the
request and agree with the request. Therefore, Chief Lock requests
City Council amend the Ordinance noted in the State of the
Department memo to remove the stop sign on Bonita Boulevard at
Stites Avenue.
Motion and second to forward to City Council with recommendation of
approval the removal of the stop sign on Bonita Boulevard at Stites
Avenue by Aldermen Wagner/Peck. Roll call vote showed Aldermen
Frawley - yes, LeFlore - yes, Wagner - yes, Peck - yes, Poletti -
yes. Motion carried.
Page2
MFT PRELIMINARY ENGINEERING PROPOSAL - CBB - EVPS
Director Harty stated that the proposal from CBB is in regards to
the emergency vehicle preemption system that resides within the
City at every signalized intersection. The system is in a
significant state of disrepair. The last system update was in 2008
and the staff has been told that replacement parts have become
obsolete. Through the use of Motor Fuel Tax funds, Director Harty
proposes the preparation of plans and specifications to bid the
project and complete the project in the next budget year. CBB has
proposed $39,910 to design a system for 26 intersections in the
City.
Alderman Wagner questioned since these funds will be paid by the
Motor Fuel Tax fund, that this will not affect the City's
Operation's Budget to which Director Harty confirmed. Alderman
Wagner questioned since the proposal is for engineering, will the
actual work also be funded by the Motor Fuel Tax fund to which
Director Harty confirmed that the equipment and installation will
be taken from the Motor Fuel Tax fund.
Alderman Peck stated that this firm is located in St. Louis and
questioned if there is not a local firm that could do this work to
which Director Harty replied that CBB also has an office in Glen
Carbon and they have the blueprints from 13 years ago, when they
provided the Opticom upgrade, giving them proprietary information
that will aid in reducing costs. Alderman Peck stated several of
these signals are on State highways and questioned if the State
will share in these costs to which Director Harty stated there has
not been in the past, and therefore, aims the City in utilizing
Motor Fuel Tax funds. The share with the State applies to the
maintenance and the electric charge.
Alderman Frawley questioned that at the perimeter of the City where
intersections are shared with other, will all four sides of the
intersection be equipped with the system to which Director Harty
responded there is one device for the intersection and will be
utilizing GPS.
Question from the floor if there is money in the Motor Fuel Tax
funds to pay for this project to which the Director Harty replied
the City has an unobligated balance of $4.2 million in the Motor
Fuel Tax funds. The City requests for authorization from the State
to utilize funds from the City's unobligated balance to fund the
project which is then deducted from the unobligated balance.
Alderman Poletti relayed that these funds are very restricted in
how they may be applied. Director Harty stated that basically Motor
Fuel Tax funds may be utilized for the travelling public's routes
i.e., traffic signals, street lights, rehabilitation of
pavemenUcurb and gutter, some storm sewer, oil and chip, snow
plowing, labor/supervision salaries.
Aldermen Peck stated that Motor Fuel Tax funds are being utilized
for the development of the roundabout at Commerce and Market Place,
but cannot be utilized for the demolition of the ice skating
rink.
Motion and second to forward to City Council with recommendation of
approval the Preliminary Engineering Services Agreement with CBB
for the design work associated with the signalized intersection
emergency vehicle preemption system for the sum of $39,910.00 by
Wagner/LeFlore. Roll call vote showed Aldermen Frawley - yes,
LeFlore - yes, Wagner - yes, Peck-yes, Poletti-yes. Motion
carried.
Page 3
INTERGOVERNMENTAL AGREEMENT WITH O'FALLON - OLD
COLLINSVILLE/LINCOLN HIGHWAY
Director Harty stated this agreement is between the Cities of
O'Fallon and Fairview Heights. The original agreement was seven
years ago, was approved by City Council, but has expired. The
original engineer of record has dissolved and a new firm has,
Volkert, Inc., who submitted a proposal to the City of O'Fallon,
the lead agency, will complete the plans for the project. An April,
2022, bid letting is anticipated, with construction occurring
during the summer of 2022.
Director Harty stated that this project will be explicitly funded
by the City's Motor Fuel Tax fund for preliminary engineering and
construction cost. It is estimated to be slightly over
$100,000.
Motion and second to forward to City Council with recommendation of
approval the Intergovernmental Agreement with the City of O'Fallon
for the work associated with the CMAQ project consisting of the
installation of turn lanes on Old Collinsville Road in Fairview
Heights and Lincoln Highway in O'Fallon by Wagner/Peck. Discussion:
Questioned if there should be an update on the costs of which
information was distributed increasing the amount. Director Harty
stated that the construction cost was raised by $25,000 as was
discussed with the Public Works Director, City of O'Fallon. Both
Directors believed an increase was necessary as the estimate is
$465,000 and the original agreement's total was $475,000. He stated
this is an estimate, and if the actual cost is lower, that will be
the amount paid. Director Harty stated there does not need to be a
dollar amount applied to this agreement as this is an estimated
responsibility of costs. Roll call vote showed Aldermen Frawley -
yes, LeFlore - yes, Wagner - yes, Peck - yes, Poletti - yes. Motion
carried.
DIRECTOR'S REPORT
The Director of Public Works presented his written report to the
elected officials for their review.
Director Harty stated that the shoulders on Old Lincoln Trail were
oiled and chipped on Tuesday. The chips may be loose for some time
and after the chips bind to the oiled surface, the sweeper pick up
any excess rock.
Alderman Zimmerman questioned the timetable for the roundabout at
Market Place and Commerce Lane to which Director Harty replied that
a meeting is scheduled for tomorrow and relayed that the project
will begin next week. The City Engineer will distribute
informational letters to businesses. Director Harty stated that two
months in construction will result in project completion towards
the end of November, before Black Friday sales. The Mayor stated
that Director Ellis needs to be informed of this information.
Director Harty stated he will also discuss with the new Land Use
Director. Alderman Zimmerman questioned the location of the message
board to which Director Harty replied that the board will be moved
to different locations, however, will discuss with the City
Engineer. Alderman Peck questioned if Plaza Drive will still be
accessible, not just from Ruby Lane, but from Market Place.
Director Harty relayed that there will be decent accessibility to
the businesses, and he will discuss with the Land Use Director
regarding temporary way-finding signs.
Alderman Peck questioned the timeframe for the installation of the
two street lights in Del-Ray Estates to which Director Harty
replied the City has removed the concrete sidewalk to prepare
Page4
for the installation of these lights. He has been in contact with
Ameren and installation should be at any time.
A question from the floor regarding the work being done at the
property (previously a gas station) located at Ruby and Lincoln
Trail and if the underground gas tanks were removed. The Mayor
stated that the tanks were removed a year ago after which the
ground needs to be retested and now they are able to proceed with
the parking lot.
Adjournment 7:25 p.m.
Page 5
FAIRVIEW HEIGi-1ITS POLICE !0027 BUNKUM RaAO • FAIRVIEW HEIGHTS. IL
• 82208 • PHONE: (818) 489-2!00 • FAX: (BIB) 489-2!09
ONLINE AT: www.fairviewpd.org • www.faceboak.com/fairviewpd
SUBJECT: STATE OF THE DEPARTMENT-MONTHLY REPORT FOR SEPTEMBER
2021
AGENDA ITEMS: The Department has the following agenda items:
• PURCHASE OF KHP 2019 DODGE DURANGO PURSUIT AWD SUV: The
Department is in need of one (1) used
Dodge Durango Pursuit AWD SUV for use by the FHPD. The Kansas
Highway Patrol is in possession of an
equipped 2019 Dodge Durango Pursuit AWD SUV which is available for
purchase. Purchase will be made
utilizing PD Escrow Funds. Staff requests a resolution be forwarded
to City Council to allow the Mayor to enter
into an agreement with Kansas Highway Patrol for the purchase of
one (1) 2019 Dodge Durango Pursuit AWD
SUV, VIN 1C4SDJFTXKC705717, for Twenty-Eight Thousand Two Hundred
Fifty Dollars ($28,250.00};
CRIME: The provided snapshot on activity is based upon
computer-aided dispatch data. As such, the statistics provided are
not official. They are only intended to provide a general sense of
crime in the community.
• There have been 18,540 computer aided dispatch transactions this
year to date, compared with 19,267 last year.
• There has been one homicide this year.
• Below is a comparison of crimes year to date (YTD), compared to
the same period in 2020:
o 296 thefts compared to 452 in 2020
o 43 car burglaries compared to 91 in 2020
o 14 residential burglaries compared to 28 in 2020
o 25 stolen vehicles compared to 26 in 2020
o 2 robbery, compared to 4 in 2020
o 52 aggravated assault/batteries (non-domestic), compared to 39 in
2020
o There have been 99 domestic batteries this year.
• Self-Initiated Field Activity (Year to Date):
o 55 DUI arrests o 7 weapons arrests
o 88 fugitive arrests o 3 drug paraphernalia arrest
o 11 cannabis arrests o 22 controlled substance arrests
UPDATES/SIGNIFICANT ISSUES AND EVENTS:
CHRISTOPHER S. LOCKE Police Chief
A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A PURCHASE
AGREEMENT WITH KANSAS STATE HIGHWAY PATROL, TOPEKA, KANSAS, FOR THE
PURCHASE OF ONE (1) 2019 DODGE DURANGO PURSUIT AWD SUV FOR USE BY
THE FAIRVIEW HEIGHTS POLICE DEPARTMENT.
WHEREAS, the City of Fairview Heights is in need of one (1) used
police vehicle;
WHEREAS, the Kansas State Highway Patrol, 930 NE Strait Avenue,
Topeka, KS. 66616, a government agency, has offered for purchase
one (1) 2019 Dodge Durango Pursuit AWD SUV, VIN 1C4SDJFTXKC705717
in the amount of TWENTY EIGHT THOUSAND TWO HUNDRED FIFTY DOLLARS
($28,250.00);
WHEREAS, the funds for the purchase of one (1) used police vehicle
is available in the Police Department Escrow Funds.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY
OF FAIRVIEW HEIGHTS, ILLINOIS:
That the Mayor be and hereby authorized to enter into a purchase
agreement with Kansas Highway Patrol, 930 NE Strait Avenue, Topeka,
KS, 66616 for the purchase of one (1) 2019 Dodge Durango Pursuit
AWD SUV, VIN 1C4SDJFTXKC705717, pursuant to the purchase agreement
attached hereto, made a part here of and marked "EXHIBIT A."
This Resolution shall be in full force and effect from and after
its passage and
approval as provided by law.
PASSED:
APPROVED:
ATTEST:
MARKT. KUPSKY-MAYOR CITY OF FAIRVIEW HEIGHTS
Agency
Address
City
Kansas Highway Ptztrol Fleet Sales 930 NE Strait Ave. Topeka, KS
66616
(785) 296-8535 Fax (785) 368-6459
Fairview Heights Police Department
Invoice#: 2021-111
Date: 9/29/2021
Check #: 1823
Phone 618-489-2100 Email 1u·11111ersr f'tmer@ a·•• wpd org Attn: LT
Wade Gummersheimer --------~
Model Vear Description Unit # 19-537
Qty
1
Unit Price $27,250.00 2019 Dodge Durango Pursuit AWD 5.7 8 spd
AT
Purchasers Sigh
Remote start, Uconnect 4 Bluetooth, heated power mirrors, LED
spotlamp & automatic temp control,
Havis console & alloy wheels. • used Interior Lights • used
Siren System
Color: Bille t VIN : 1C4SOJFTXKC705717 Mileage: 49,614
1
1
Date
Please Make Checks Payable To: Kansas Highway Patrol Car Fund All
Vehicles Must Be Picked Up In Topeka
Please pay from th is invoice . No statement will be mailed
Total $27,250.00
$600.00 $400.00
Is this project a bondable capital improvement?
~Yes D No
Resolution T e Resolution Number Section Number
,__o_rig_in_a_I __ __,._! ____ __,! !14-00067-00-PV
BE IT RESOLVED, by the Council of the City
------G~o-v-er-n-ing-Bo_d_y_T-yp_e_____
--<-----L-oca-IP~u-b-lic_A_g_e-nc-y=T-yp_e ____ _
of Fairview Heights Illinois that the following described
street(s)/road(s)/structure be improved under Name of Local Public
Agency
the Illinois Highway Code. Work shall be done by Contract
-c~o-n-tra-ct~o-r~D-ay-,..-La...,..b-or-
For Roadway/Street Improvements:
Route (miles)
West Hwy 50 0.1 FAU 9166 Old Collinsville Rd. 0.1 FAU 9168
For Structures:
Route Structure No.
BE IT FURTHER RESOLVED, 1. That the orooosed imorovement shall
consist of
From To
Location Feature Crossed
Addition of westbound right-turn lane on West Hwy 50 and southbound
right-turn lane on Old Collinsville Road. Work includes curb and
gutter reconstruction, replacement of sidewalk on US Hwy 50,
pavement marking and traffic signal adjustments to accommodate
revisions in intersection timing and traffic movements.
2. That there is hereby appropriated the sum of
----------------------------- _O_n_e_H_u n_d_r_e_d_T_h_o_u_s_a_n_d
______________ Dollars ( $100, 000. 00 ) for the improvement
of
said section from the Local Public Agency's allotment of Motor Fuel
Tax funds.
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to
transmit four (4) certified originals of this resolution to the
district office
of the Department of Transportation.
I, Karen J. Kaufhold Name of Clerk
City Clerk in and for said City
-~L-o-ca~l~P~ub~li,...c~Ag_e_n_cy~T~y-pe--
--'-L-o_ca_l_P_ub-li-cA_g_e_n_cy_T_y_pe--
of Fairview Heights in the State aforesaid, and keeper of the
records and files thereof, as provided by Name of Local Public
Agency
statute, do hereby certify the foregoing to be a true, perfect and
complete original of a resolution adopted by
Council of Fairview Heights ----G-o-ve_r....,ni-ng....,B~o....,d-y
=Ty_p_e____ Name of Local Public Agency
at a meeting held on October 19, 2021 Date
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day
of Day ---=M-on~th-.~v-ea_r __ _
(SEAL)
Printed 10/05/21 Page 1 of 1 BLR 09110 (Rev. 05/08/20)
Memo To:
October 11, 2021
Public Works Committee Agenda Overview
Resolution for Improvement Under Illinois Highway Code Old
Collinsville Road/Lincoln Highway MFT Fund Authorization (Agenda
Item 1) The resolution, which has been included in the agenda
overview, is essentially a request for authorization to utilize MFT
funds, in this case the request is for payment to the City of
O'Fallon as lead agency for the Lincoln Highway/Old Collinsville
Road turn lanes project. The Resolution includes a figure of
$100,000.00 as the requested amount which will be utilized to fund
both the remaining preliminary engineering and construction.
Once this Resolution is approved and executed, it along with our
intergovernmental agreement with O'Fallon will be submitted to IDOT
Local Roads for their approval. At six-month budget review, there
will need to be a budget amendment associated with the MFT account
to reflect the additional $100,000.00 of expected
expenditures.
Market Place/Commerce Lane Roundabout (Agenda Item 2) It was
reported in last month's report that it was anticipated that
AT&T and Ameren Electric would soon be relocated making way for
the project to begin on September 20. That did not happen. The two
facility owners have been disappointing in their efforts to move
their infrastructure according to our franchise agreements.
They have effectively given the Department no choice but to delay
the project until the next construction season with a proposed
start date of March 15. With the delays associated with the
relocate, it is too much of a risk to begin
construction this year, disrupt holiday shopping and potentially
have the intersection closed due to weather for the winter season
without any construction activity.
With the delays and postponement noted, the Department does have
the issue of expiring Temporary Construction Easement to consider,
in particular the northeast and southwest portions of the
intersection. Below represents all property stakeholders with which
conveyances associated with R.O.W. and TCE purchase exist with
their easement values and expiration dates.
Owner Easement Value Expiration
Bell Key, LLC $13,780.00 2-5-2022
Spirit Master Funding IV, LLC $5,140.00 3-23-2022
Nevus Crestwood Sam's $14,225.00 4-3-2023
The easements of concern in regards to expiration are Bell Key and
Spirit Master. With the delay, they will most assuredly expire
before or during construction, and as such, the Department will
attempt to extend the TCE dates in order to facilitate
construction. Chris Volkman, City Engineer, has fulfilled the
requirements set forth by the Illinois Department of Transportation
to complete a Waiver Valuation for each parcel with a TCE expiring.
He and Paul Ellis will work with the stakeholders in an effort to
secure an extension of time for the current TCE agreement. This
work will be completed by staff, and as such, will keep the cost
for negotiation to a minimum when compared to a consultant's
fee.
With the delays associated with the CMAQ portion of the roundabout
construction, I thought it might be worthy of discussion to
consider finishing the preliminary design and constructing the
landscape and lighting portion of the second phase of the
Streetscape. Planning Design Studio has approximately $12,000.00 of
design work to complete so the landscape and lighting part can be
advertised for bid; that fee remainder would be funded by the
Lincoln Trail TIF. Construction costs are estimated to be around
$600,000.00, also to be covered by the TIF. There are advantages to
constructing both portions of Phase II in close proximity to one
another such as the coordination needed for the electric and
irrigation line locations, the ability to complete all work within
the terms of the Temporary Construction Easements and having a
fully lighted roundabout.
Director's Report (Agenda Item 3)
The following is a summary of a portion of the Street Crew tasks
that have been accomplished or on the schedule to complete in the
near future.
Old Lincoln Trail Shoulders - In mid-September the shoulders on Old
Lincoln Trail were oiled and chipped with two applications to
provide a new wearing surface to the CA-6 rock that was installed
in August. The effort will help sustain the asphalt pavement
structural integrity until such time when an overlay is
needed.
Road Oiling -Various streets in Fairview Heights were oiled and
chipped in September as part of our annual road maintenance. There
is a considerable amount of patching and prep work necessary before
the oiling can take place.
Sidewalk Replacement - Sidewalks that were in need of attention
have recently been removed and replaced in the Ludwig corridor as
well as on Duke Drive and Lonewolf Court. The Department takes note
of sidewalks that have developed trip hazards and also receives
information occasionally form concerned residents.
North Point/Bountiful Storm Sewer- Between Bountiful Drive and
Primrose Lane there exists a storm sewer run that drains the
northwest portion of the Bountiful/North Point intersection. The
length of pipe was found to have been full of trash from a point
under the road surface where a 45-degree fitting was installed back
to the inlet on Bountiful. The crew flushed the pipe clean and
built a structure where the fitting was to be used as a clean out
for future maintenance. It was observed during a decent rain event
and is functioning properly.
The following are some of the projects that are yet to be
completed:
• Storm Sewer replacement on Weinel • Asphalt repair, Plaza Drive,
North Point • Storm Sewer replacement on Holdener • Concrete
pavement replacement in Stonewolf and North Bountiful
This is a list of a few of the items Public Works has been
addressing as well as all of the mowing and street sweeping that
occurs.
MOTIONS
Agenda Item 1
Move to send to City Council, with the recommendation of approval,
the Resolution for Improvement Under the Illinois Highway Code for
the Old Collinsville Road/Lincoln Highway turn lanes.
Agenda Item 2
Move to direct staff to resume the design and construction work
associated with the landscape and lighting portion of the Market
Place Streetscape Phase 11.
10-13-21 agenda
MINUTES 9-15-21