Alison Gray, Director alisongray@neo.rr.com

Holly Dhaliwal, Program Specialist Holly.dhaliwal@gmail.com

NCA SubAwardee Reporting Guide

Instruction Guide and Forms

This brief guide explains the required forms, their location, reporting order, and submission date.

Remember these guide relates to your NCA SubAwardee report for the period of January 1, 2012-June 30, 2012.

Submission Date

Please submit your NCA SubAwardee Report for the period of Jan 1st – June 30th, 2012 WHAT:

Sub-Awardee Fiscal Summary, Report 1 Narrative Report Form Fiscal Documentation

WHEN: July 3rd, no later than 4:30PM WHERE & HOW: E-mail report to:

Alisongray@neo.rr.com cc: holly.dhaliwal@gmail.com

Accessing Forms

All the forms you will need can be found by clicking the link

below:

http://www.nationalchildrensalliance.org/2012subawardeeforms

If you have any difficulties obtaining forms or have questions, please contact Holly.

Report Documents

Required Documents: Sub-Awardee Fiscal Summary, Report 1 Narrative Report Form Fiscal Documentation

All or No Expenditures this period? No Expenditures. Fill out all of the gray areas of the

excel sheet. If you are not submitting for reimbursement in July, enter zeros in the “Expenditures per category for report 1” column. Be sure to fill out Awarded Amount and Requested Budget numbers, etc, - All gray areas and attach confirmation of submitting the Narrative Reporting form.

Entire Expenditure. Fill out all gray areas of the excel sheet. If the full $10,000 has been expended,

column D row 20 will automatically calculate total requested amount as $10,000. Be sure to fill out Awarded Amount and Requested Budget numbers, etc, - All gray areas and attach Narrative Report email confirmation.

Report Documents

Narrative Report Form Locate URL link to form on page 2 of Fiscal

Report Form.https://childrensmn.qualtrics.com/SE/?SID=SV_emQpdjKP7EDuweM

Complete and submit form on-line. Make a copy of the email confirming your

submission. Attach confirmation email behind Fiscal Report

Form.

Report Documents

Sub-Awardee Fiscal Summary, Report1 Fiscal Documentation- Do they align with your

stated goals and objectives? Check your Application & Cooperative Agreement.

Signature. This name/signature should correspond with the one listed on your Cooperative Agreement.

Allowable/Unallowable costs list and the new GSA rates – There are changes.

www.Nationalchildrensalliance.org (allowable/unallowable cost list) www.GSA.gov (new GSA rates)

*Formatting (Times New Roman; 12) matters!

Fiscal Documentation

Compile all fiscal documentation as a single .PDF file 

Name the file “Fiscal Documentation_Report 1_your award number.” See next page for your award number.

Attach fiscal documentation order as listed in the report table.

If you have two or more documents for a line item, attach together and cross-reference them.

SubAwardee Award Numbers

1-ALLE-PA-SA12 2-JAMI-PA-

SA12 (formerly Buck) 3-WEST-PA-

SA12 (formerly CHES)

4-ERIE-PA-SA12 5-GETT-PA-SA12 6-HARR-PA-SA12 7-INDI-PA-SA12

8-PHIL-PA-SA12 9-PITTC-PA-SA12 10-PITTM-PA-

SA12 11-READ-PA-SA12 12-SCRA-PA-SA12 13-YORK-PA-SA12

Documentation Arrangement Submission Order:

Fiscal Report Form SubAward Narrative Report, copy of email

confirmation. Fiscal Documentation-Arrange in order of

line items. Change of Contact Form-If required, attach

a completed form behind fiscal documentation items.

Holly.dhaliwal@gmail.com814/602-1056

Thank You! Please feel free to contact Holly with any questions. We are happy to help you in any way.