Post on 12-Sep-2019
transcript
Alpha Kappa Alpha Sorority, Incorporated 29th International Regional Conference
“Exemplifying Excellence in Service Around the Globe”
June 24 – 26, 2019 ~ Nashville, Tennessee
0
Alpha Kappa Alpha Sorority, Incorporated 29th International Regional Conference
“Exemplifying Excellence in Service Around the Globe”
June 24 – 26, 2019 ~ Nashville, Tennessee
1
Alpha Kappa Alpha Sorority, Incorporated 29th International Regional Conference
“Exemplifying Excellence in Service Around the Globe”
June 24 – 26, 2019 ~ Nashville, Tennessee
2
Alpha Kappa Alpha Sorority, Incorporated 29th International Regional Conference
“Exemplifying Excellence in Service Around the Globe”
June 24 – 26, 2019 ~ Nashville, Tennessee
3
CONFERENCE DEADLINES CHECKLIST
Item/Form Due Date Send to:
Housing Form April 30, 2019 Complete Online
Conference Registration (Postmarked By) April 30, 2019
May 15, 2019 (late Soror LaTricia Dawn Garland
Conference Registration (Online) April 30, 2019
May 15, 2019 (late) See instructions on page 7
Diamond/Golden/Silver Soror Form May 15, 2019 Regional Director
Souvenir Journal Ad Form May 15, 2019
Soror LaTricia Dawn Garland
aka823@aol.com
cc: Ida Poitier-Turnquest
idapt@hotmail.com
Special Needs & Health History Form May 15, 2019 Soror LaTricia Dawn Garland
aka823@aol.com
Delegate Certification Form May 15, 2019 Regional Director
Proposed Constitution/Bylaws Amendment May 15, 2019 Regional Director
Resolution Form & Recommendation Form May 15, 2019 Regional Director
Regional Award Fees May 15, 2019 Soror LaTricia Dawn Garland
Regional Treasurer
Ivies Beyond the Wall May 15, 2019 Regional Director
Chapter Charter Parade Form May 15, 2019 Soror LaTricia Dawn Garland
cc: Regional Director
Host Hotel: Gaylord Opryland
To reserve a room within the International Region’s room block, please complete the Housing Form and return it with your conference registration, on or before April 15, 2019
Sorors must be registered for the International Regional Conference.
Alpha Kappa Alpha Sorority, Incorporated 29th International Regional Conference
“Exemplifying Excellence in Service Around the Globe”
June 24 – 26, 2019 ~ Nashville, Tennessee
4
2019 INTERNATIONAL REGIONAL CONFERENCE AT A GLANCE
June 24, 2019 – June 26, 2019
Gaylord Opryland Hotel
Nashville, TN
MONDAY, JUNE 24, 2019
TIME EVENT ATTIRE
5:00pm – 9:00pm Conference Registration Casual
Chapter Display/Award setup
6:00pm – 7:00pm Conference Committee Meetings Casual
7:00pm – 8:00pm General Members Meeting (Election of delegates) Business Casual
9:30pm – 11:00pm Welcome Reception and Stroll Casual pink and green
Chapter shirt
TUESDAY, JUNE 25, 2019
TIME EVENT ATTIRE
7:00am – 12:00pm Conference Registration
7:00am – 9:00am Leadership Breakfast Business
9:30am – 12:00pm First Plenary Session Business
Rededication
12:00pm – 1:30pm Lunch on your own
1:45pm -2:15pm Ivies Beyond the Wall Uninterrupted white
2:30pm – 4:30pm Second Plenary Session Business
7:00pm – 11:00pm The Sound of Exemplifying Excellence Mixer Party
Alpha Kappa Alpha Sorority, Incorporated 29th International Regional Conference
“Exemplifying Excellence in Service Around the Globe”
June 24 – 26, 2019 ~ Nashville, Tennessee
5
WEDNESDAY, JUNE 26, 2019 (PINK AND GREEN DAY)
TIME EVENT ATTIRE
7:00am – 8am Continental Breakfast Business- Pink & Green
8:00am – 12:00pm Workshops Business-Pink & Green
12:00pm – 2:00pm Lunch on Your Own
2:30pm – 5:30pm Third Plenary Session Business-Pink & Green
8:00pm – 11:00pm Award Banquet Formal
Alpha Kappa Alpha Sorority, Incorporated 29th International Regional Conference
“Exemplifying Excellence in Service Around the Globe”
June 24 – 26, 2019 ~ Nashville, Tennessee
6
THERE WILL BE NO ON-SITE REGISTRATION
➢ Registration must be postmarked on or before April 30, 2019 (no late fee); or by May 15, 2019
for late registration.
➢ Online registration is available at:
https://netforum.avectra.com/eWeb/StartPage.aspx?Site=AKAINTERNATIONAL
➢ Or Mail registration materials to:
Soror LaTricia Dawn Garland
207 Oak Street.
East Orange, NJ 07018
➢ Registration postmarked/submitted after April 30, 2019, will incur a $50 late fee. Registration
postmarked after May 15, 2019, will not be processed and will be returned to sender.
➢ Please send one form for each soror and guest attending the conference.
➢ Only registered financial sorors may participate in conference activities (except where designated).
Sorors (financial or non-financial) cannot register as a guest for the conference.
➢ Make payment by chapter check, cashier’s check, or money order (no foreign postal money order)
payable to the Alpha Kappa Alpha Sorority International Region. Personal checks will not be
accepted and will be returned.
➢ A $50.00 handling fee will be assessed for any chapter check returned from the bank, and chapter
registration will be delayed until the matter is cleared.
➢ Refunds must be requested in writing to the Regional Tamiouchos and postmarked before May 30,
2019. Requests postmarked after this date will be approved on an individual basis. Please mail refund
request to:
Soror LaTricia Dawn Garland
207 Oak Street.
East Orange, NJ 07018
➢ Refunds will be processed after the conference bills have been paid. A processing fee of $50.00 will
be assessed. There will be no on-site refunds or registration.
Alpha Kappa Alpha Sorority, Incorporated 29th International Regional Conference
“Exemplifying Excellence in Service Around the Globe”
June 24 – 26, 2019 ~ Nashville, Tennessee
7
ONLINE REGISTRATION INFORMATION
Great news! Online registration is available for the 29th International Regional Conference for financial
sorors. If you are from another region and wish to attend the conference, simply complete a paper
registration form and mail it to:
Soror LaTricia Dawn Garland
207 Oak Street.
East Orange, NJ 07018 NO PERMISSION IS NEEDED FROM THE REGIONAL DIRECTORS TO ATTEND
All registration must be completed on or before April 30, 2019 to avoid a late fee. Late registration will
be accepted until May 15, 2019.
If you plan to bring a guest, please complete a guest registration form. Soror and Guest Registration forms
are included in this packet. You may not register non-financial members as guests.
➢ To register online, go to:
https://netforum.avectra.com/eWeb/StartPage.aspx?Site=AKAINTERNATIONAL to access the
on-line registration system. Please review the registration instructions below for assistance in
registering.
1. To log into the registration system, click the Login link on the left menu. Your login is your e-
mail address (which must be the same one on file at the corporate office) and your password is
your financial card number.
2. If you have trouble logging in, please e-mail akainternationalregion@gmail.com for
instructions. A reply will be sent to you within 48 hours of receipt.
3. If you were financially active in 2018 or are currently active for 2019, an expanded menu will
appear on the left. Click on the My Information link to check and update your address
information, as necessary.
4. Select the Upcoming Events link from the left menu.
5. Click on the 29th International Regional Conference on the bottom of the screen.
6. Scroll down and click on the Register for this Event Button.
7. Select the appropriate registration fee (Graduate or Undergraduate) from the drop-down
box. Click on Add to Cart and then Check Out by entering your credit card information. You
will receive an e-mail confirmation of your registration.
Please remember that your registration will be considered pending until your per capita payment for 2019
has been verified. Your registration will be cancelled if your 2019 dues are not paid. We look forward to
seeing you in Nashville, Tennessee!
Alpha Kappa Alpha Sorority, Incorporated 29th International Regional Conference
“Exemplifying Excellence in Service Around the Globe”
June 24 – 26, 2019 ~ Nashville, Tennessee
8
ADDITIONAL REGISTRATION INFORMATION
Special Needs Rooms: When making reservations, please request a handicapped accessible room.
Other: Complete the Special Needs and Health History Form and submit with your conference
registration.
Registration Materials Pick-Up Please bring and present your financial card and photo identification when you check-in.
Sorors unable to attend the conference may request their Chapter Basileus or Graduate Advisor
(Undergraduate Chapter Only) to pick up their registration packet. The following information will be
required upon registration check-in:
➢ A signed letter is required from the absent soror giving permission to release her packet.
➢ The Soror picking up the packet will be required to present her financial card and the authorization
letter.
➢ Only the Chapter Basileus or Grammateus will be allowed to sign for an absent Soror’s packet if
she does not send a letter.
➢ No conference registration materials or souvenirs will be mailed.
Substitute Soror Registration (REQUIRES WRITTEN REQUEST)
A soror may substitute for another soror by submitting a written request signed by the original soror,
designating the name of the substitute soror. This document may be presented to the Registration
Committee upon arrival at the conference.
Substitution for a graduate delegate requires a written request from the Chapter Basileus. A substitution
for an undergraduate delegate requires a written request from the Chapter Basileus and Graduate Advisor.
Substitute Guest Registration A guest may substitute for another guest by submitting a written request signed by the original guest,
designating the name of the substitute guest and signed and dated by the sponsoring soror. This document
may be presented to the Registration Committee upon arrival at the conference.
Alpha Kappa Alpha Sorority, Incorporated 29th International Regional Conference
“Exemplifying Excellence in Service Around the Globe”
June 24 – 26, 2019 ~ Nashville, Tennessee
9
Alpha Kappa Alpha Sorority, Incorporated
2019 Regional Conference Workshop Descriptions
WK01 Constitution
Exemplifying Excellence by Knowing Your Documents
This interactive workshop is designed to educate participants on the importance of our sorority’s
governing documents. Members will have the opportunity to learn, refresh and challenge their
knowledge base regarding Alpha Kappa Alpha’s Constitution and Bylaws, Manual of Standard
Procedure, Chapter Bylaws, and Robert’s Rules of Order Newly Revised, 11th Edition, our parliamentary
authority. The workshop will focus on areas that all active sorority members are encouraged to know
and engage participants in a group activity to test mastery of the information presented.
WK02 Finance
Managing Chapter Financial Operations Using the Fiscal Fitness Guide for Chapter Financial
Operations
This interactive workshop provides participants with information on chapter financial procedures and
operations. Participants will learn the roles and responsibilities of the financial officers, expectations of
being a financial leader and guidelines for managing financial operations. Sorors will become well
versed on the information included in the Fiscal Fitness Guide for Chapter Financial Operations, which
includes budgeting, auditing internal controls and financial statement reporting.
WK03 MIP
#MIP Excels with Excellence: Steps ONE, TWO and THREE
This workshop will provide attendees a step by step instructional guide on how to have a successful and
impactful membership intake process. Participants should bring their own MIP Manual (Guidebook) to
the workshop, in order to follow along with the presenters. The workshop will allow participants to
leave with a thorough understanding of how to bring new members into the sorority with “Excellence”
and submit paperwork efficiently.
WK04 Program
Exemplifying Excellence Through Sustainable Service – A Higher Level of Community Impact
The International Program Committee will provide a workshop designed to provide insights into how
chapters are expected to successfully execute the Exemplifying Excellence Through Sustainable Service
programmatic thrust, including program resources, reporting and outcome necessities for each of the
five (5) program target areas.
Alpha Kappa Alpha Sorority, Incorporated 29th International Regional Conference
“Exemplifying Excellence in Service Around the Globe”
June 24 – 26, 2019 ~ Nashville, Tennessee
10
WK05 Risk Management
Exemplifying Excellence Through Effective Risk Management: It’s Every Soror’s Business.
This workshop will discuss top Sorority risks; discuss best practices to effectively identify, assess, and
mitigate risk at every level of the Sorority concerning active and inactive members; and explore the role
every soror must play in mitigating risk.
WK06 Sisterly Relations
Sisterly Relations: The DNA of AKA
This workshop will focus on strengthening our sisterly bond and exploring the importance of fostering
sisterly relations within chapters. Sorors will learn strategies for maintaining a sisterly spirit during
difficult situations and steps to rediscovering your passion for our sisterhood.
WK07 Standards
Chapter Operations: Exemplifying the Alpha Kappa Alpha Standards of Excellence Approach
This interactive workshop will provide the fundamentals of operating an effective chapter. Key areas
include: chapter records management and retention, chapter assessment and end-of-year reporting. We
will also review the fundamentals of transitioning toward and electronic evaluation process.
WK08 Undergraduate Activities
Next Level EXCELLENCE: The Undergraduate Experience
Join the Undergraduate Activities Committee as we unveil the 2018 – 2020 program “LEVEL UP!
Leveraging EXCELLENCE through Vibrant Engagement & Leadership.” We will introduce your
undergraduate leaders at the international level, host an undergraduate town hall and provide the tools to
take your chapter to the next level!
Alpha Kappa Alpha Sorority, Incorporated 29th International Regional Conference
“Exemplifying Excellence in Service Around the Globe”
June 24 – 26, 2019 ~ Nashville, Tennessee
11
REGISTRATION – SOROR Complete and mail one form per soror if you have not registered online. You must be financial to attend.
Please Print or Type
Last Name First Name Middle Initial
Financial Card #__________________ E-mail address________________________________________
Mailing Address___________________________________________________________________________
City________________________________State____________Zip__________ Country_________________
Chapter Name and Location _________________________________________________________________
Please check all applicable:
Vegetarian Meal Comments __________________________________________________________
Special needs (please describe) ________________________________________________________
Delegate Undergraduate Diamond Soror Directorate
Alternate Graduate Golden Soror Basileus
General Member Silver Soror Committee Member Honorary Member
Regional Leader EAF Board Member
If attaining Silver, Golden, or Diamond Soror honor in 2019
Please provide initiation date and chapter:_____________________________________________________
REGISTRATION DEADLINE & FEES: Registration: Postmarked on or before April 30, 2019
Late Registration: Postmarked by May 15, 2019
Graduate ______$185 Undergraduate ____ $95
Graduate (Late) ______$235 Undergraduate (Late) ____$145
Leadership Breakfast ______$60
Continental Breakfast ______$35 Workshop 1: ________ Workshop 2: ________
Sounds of Excellence Mixer ____$40
GRAND TOTAL: $ ________________
Payment must be made by chapter check, cashier’s check, or money order (no foreign postal orders) payable to
AKA–International Region. Personal checks will not be accepted. Mail registration forms and fees to:
Soror LaTricia Dawn Garland • 207 Oak Street • East Orange, NJ 07018
Alpha Kappa Alpha Sorority, Incorporated 29th International Regional Conference
“Exemplifying Excellence in Service Around the Globe”
June 24 – 26, 2019 ~ Nashville, Tennessee
12
REGISTRATION – GUEST Complete and mail one form per guest if you have not registered online. Sorors may not register as guests.
Please Print or Type Name of Sponsor Soror:
Last Name First Name Middle Initial
Financial Card #__________________
Please Print or Type Name of Guest:
Guest’s Last Name Guest’s First Name Guest’s Middle Initial
Guest’s E-mail address_________________________________ Contact No.________________________
Please check all applicable:
Vegetarian Meal Comments ________________________________________________________
Special needs (please describe) _____________________________________________________
Female Guest Male Guest
REGISTRATION DEADLINE & FEES: Registration: Postmarked on or before April 30, 2019
Guest Registration _____ $95.00
Leadership Breakfast _____ $60.00
Sounds of Excellence Mixer _____$40.00
Awards Banquet _____Complimentary
Grand Total: $___________
Payment must be made during online registration or by chapter check, cashier’s check, or money order (no foreign
postal orders) payable to AKA-International Region. Personal checks will not be accepted. Mail registration forms
and fees to:
Soror LaTricia Dawn Garland
207 Oak Street.
East Orange, NJ 07018
Alpha Kappa Alpha Sorority, Incorporated 29th International Regional Conference
“Exemplifying Excellence in Service Around the Globe”
June 24 – 26, 2019 ~ Nashville, Tennessee
13
29th INTERNATIONAL REGIONAL CONFERENCE & 2019
LEADERSHIP CONFERENCE HOTEL RESERVATION
INSTRUCTIONS
Please complete the housing form to reserve a room in the International Region room block. A one (1)
night non-refundable deposit is required in advance for each room reservation and can be made with a
valid credit card, check or money order made payable to Visit Charlotte Housing Service. Please send
your form to Soror LaTricia Dawn Garland for submission to the AKA Corporate Office as soon as
possible but no later than April 15, 2019. You will receive a confirmation after your reservation has
been input into the system. If you have any questions regarding your online submission, please email
Soror LaTricia Dawn Garland at aka823@aol.com. For any other questions, please contact the
Regional Director Soror Joy Elaine Daley.
Please note you MUST be registered for the Leadership Seminar in order to make a room
reservation beyond, June 26th.
**********************************************************************************
HOTEL DOUBLE (2 Double Beds)
Gaylord Opryland $209.00 plus tax per night
ALL ROOMS ARE DOUBLE OCCUPANCY!
RATES DO NOT INCLUDE CURRENT NASHVILLE ROOM TAX
PLEASE NOTE
A one (1) night non-refundable deposit is required in advance for each room reservation and can be
made with a valid credit card, cashier’s check or money order payable to Visit Charlotte Housing
Service at the room rate plus tax. It is not recommended to use a debit card for your hotel payment. If a
debit card is a used, a hold may be placed on your debit card by the hotel for your entire stay, including
tax, and estimated incidentals. A credit card is recommended for your hotel stay.
Alpha Kappa Alpha Sorority, Incorporated 29th International Regional Conference
“Exemplifying Excellence in Service Around the Globe”
June 24 – 26, 2019 ~ Nashville, Tennessee
14
IRC HOTEL RESERVATION FORM Gaylord Hotel-Nashville, TN
PLEASE K E E P A C O P Y FOR YOUR RECORDS
PRINT OR TYPE ALL INFORMATION
REGISTRANT INFORMATION (Confirmation will be sent)
Last Name: ___________________ First Name: _______________ MI: ___________
Street: ___________________________________________________________________
City: _____________ State: ___ Country: _______ Zip or Postal Code: ______
Phone: _______________ Fax: ________________ E-Mail* _______________________
*Valid email address will expedite your hotel assignment
REGISTRANT ’S SORORITY INFORMATION (Complete all applicable)
Chapter Name: _________________________ City: _______________ State: _____
Region: __IRC________________ Financial Card Number: ______________________
Check as Applicable:
__ GRADUATE __GENERAL MEMBER __UNDERGRADUATE
__ DIAMOND SOROR __ GOLDEN SOROR __ SILVER STAR
HOTEL ROOM REQUEST: Please note room type, bed type & special requests not gu aranteed until check-in. All AKA
Hotels are Non-smoking properties
Arrival Date: ____________________ Departure Date: _______________________
__ TWO DOUBLE BEDS __HANDICAP-ACCESSIBLE
Please list specific handicap needs: (roll-in shower, grab bars, etc.):
-------------------------------------------------------------------------------------
List all guests (maximum of four allowed per city code) 18 years and older
1. _____________________________________ 2. _____________________________
3. _____________________________________ 4. _____________________________
HOTEL: The Gaylord Opryland is the host hotel for the International Regional Conference. Room reservations are for the Gaylord Opryland only.
PAYMENT INFORMATION (CHECK ONE)
__Check or Money Order # _________________ Credit Cards Accepted:
(PAYABLE TO Visit Connection Housing Bureau) _Visa _MasterCard _AmEx _Discover
Name on card: ___________________________ Card#_________________________
Expiration Date: __________________ 3-4 Digit Security Code on Card ______
Alpha Kappa Alpha Sorority, Incorporated 29th International Regional Conference
“Exemplifying Excellence in Service Around the Globe”
June 24 – 26, 2019 ~ Nashville, Tennessee
15
SPECIAL NEEDS AND HEALTH HISTORY FORM
Complete one form for each Soror and/or guest and submit with registration form
Name: ______________________________________ Chapter: ________________________________
Address:__________________________ City:_________________State:_______ Zip:_____________
Country:____________________________________________________________________________
Telephone (Please include area code): ___________________________________________________
Contact person in case of an emergency/Telephone: ________________________________________
Allergies:___________________________________________________________________________
Past / Present Medical History:
Current medications and dosage:
Telephone/Name of Pharmacy: _________________________________________________________
Telephone/Name of Primary Physician: ___________________________________________________
Any other health concerns:
FOR SPECIAL NEEDS, PLEASE CHECK ALL THAT APPLY: SPECIAL DIET: Vegetarian No Beef No Fish *PHYSICALLY CHALLENGED: Wheelchair Scooter Special Room Facilities (Please coordinate directly with the hotel) Other, please be specific__________________________________ Arrival Date and Time: ____________________ Departure Date and Time: ___________________
Alpha Kappa Alpha Sorority, Incorporated 29th International Regional Conference
“Exemplifying Excellence in Service Around the Globe”
June 24 – 26, 2019 ~ Nashville, Tennessee
16
Souvenir Journal Advertisement Information
Complete one Souvenir Journal Advertisement Information form for each advertisement:
____ Full page Ad $150.00 ____ Inside Front Cover Ad $250.00
____ Half page Ad $100.00 ____ Inside Back Cover Ad $250.00
____ Quarter Page Ad $75.00 ____ Back Cover Ad $300.00
Please type or print legibly:
Name of Organization/Company____________________________________________________________
Chapter_______________________________________________________________________________
Address_______________________________________________________________________________
City/State/Zip___________________________________________________________________________
Name of Individual Submitting Ad___________________________________________________________
Evening Telephone Number _______________________________________________________________
E-Mail:_________________________________________________ Amount Enclosed: _____________
*Photographs can be included in cover, full, or half page advertisements only for an additional cost of
$25.00 per photo. Photos should be of high quality and sent as originals or scanned. Photos will not be
returned.
Please enclose the Advertisement Information form, the advertisement, and check(s) payable to AKA-
International Region. Chapter/company checks, money orders (no foreign postal money orders), or
cashier’s checks will be accepted. No personal checks will be accepted.
Advertisements must be camera ready. The deadline for advertisement submission is May 15, 2019.
Payment for an electronic submission must be postmarked by May 15, 2019, to ensure inclusion of your
ad in the journal.
Please send a copy of your electronic ad submission, along with the enclosed form and payment to:
Soror LaTricia Dawn Garland
207 Oak Street
East Orange, NJ 07018
E-mail your ad to: aka823@aol.com
Alpha Kappa Alpha Sorority, Incorporated 29th International Regional Conference
“Exemplifying Excellence in Service Around the Globe”
June 24 – 26, 2019 ~ Nashville, Tennessee
17
Diamond, Golden, Silver Sorors Presentation
If you plan to attend the International Regional Conference and would like to be recognized for your
Diamond/Golden/Silver Soror achievement, you must be registered and purchase a ticket to the
Leadership Breakfast. If you were initiated in 1944 (Diamond), 1969 (Golden), or 1994 (Silver), please
use this form to submit the requested information and send a .jpg file, 300 dpi or photo, 3”x 5” color or
black and white individual photo with your name, financial card number and year of initiation written on
the back of the photo, to be included in a video presentation during the breakfast. Photos will not be
returned. If you prefer, you may email your form and photo to: aka823@aol.com.
If you have met the required years of membership and you were not previously recognized at a Regional
Conference or Boule for obtaining Diamond, Golden or Silver status, please submit this form and a photo
meeting the above requirements.
INITIATION YEAR:__________ INITIATION CHAPTER:_______________________
Please check the appropriate category:
DIAMOND SOROR GOLDEN SOROR SILVER SOROR
_____________________________________ ________________________
FULL NAME (PLEASE TYPE OR PRINT) NAME WHEN INITIATED ________________ __________________ ________________________ FINANCIAL CARD # PHONE NUMBER E-MAIL ADDRESS ________________________ ____________________ __________________ CURRENT CHAPTER CHAPTER BASILEUS BASILEUS PHONE #
Please submit by May 15, 2019:
E-mail your form to: aka823@gmail.com
and
Soror Joy Elaine Daley, International Regional Director
37 Ramona Road • Newburgh, NY 12550
Tel: 914 498-2144
akajed30@gmail.com
Alpha Kappa Alpha Sorority, Incorporated 29th International Regional Conference
“Exemplifying Excellence in Service Around the Globe”
June 24 – 26, 2019 ~ Nashville, Tennessee
18
The following forms are to be
completed by the Chapter Basileus
and returned no later than
May 15, 2019.
General Members may also submit
Proposed Amendments to the Constitution & Bylaws,
Proposed Regional Resolution, and Recommendations
on the appropriate form.
Alpha Kappa Alpha Sorority, Incorporated 29th International Regional Conference
“Exemplifying Excellence in Service Around the Globe”
June 24 – 26, 2019 ~ Nashville, Tennessee
19
OFFICIAL DELEGATE REGISTRATION FORM (Please type or print clearly)
Instructions: List the names of your chapter delegates and alternates. Prior to registration, the Basileus must
certify all delegates and alternates for the Conference. The only person authorized to change Delegates or
Alternates once the list has been submitted is the Chapter Basileus and the change must bear her signature.
Chapter________________________________Number of Active Members______
Location (name of college, if applicable) _______________________________________
City_________________________ State__________ Country_______________
Every financial chapter is entitled to no less than two (2) delegates.
1 to 10 active members 2 delegates 86 to 100 active members 8 delegates
11 to 25 active members 3 delegates 101 to 115 active members 9 delegates
26 to 40 active members 4 delegates 116 to 130 active members 10 delegates
41 to 55 active members 5 delegates 131 to 145 active members 11 delegates
56 to 70 active members 6 delegates 146 and over active members 12 delegates
71 to 85 active members 7 delegates No chapter shall have more than twelve (12) delegates
Delegates Financial # Alternates Financial # 1 1
2 2
3 3
4 4
5 5
6 6
7 7
8 8
9 9
10 10
11 11
12 12
______________________________ ________________________________ Signature of Basileus Signature of Grad Advisor (Undergraduate)
Phone Number ____________________________ Phone Number ____________________________
E-mail Address____________________________ E-mail Address____________________________
Signature of Grammateus___________________________________________________________
Please complete and mail the Official Delegate Registration Form to the Regional Director by May 15,
2019. E-mail to akajed30@gmail.com and akainternationalregion@gmail.com
Alpha Kappa Alpha Sorority, Incorporated 29th International Regional Conference
“Exemplifying Excellence in Service Around the Globe”
June 24 – 26, 2019 ~ Nashville, Tennessee
20
PROPOSED CONSTITUTION & BYLAWS AMENDMENT FORM This form must be typewritten.
Name of Soror Submitting Proposed Change __________________________________________________
Chapter ___________________________________ Location ____________________________________
Date _____________________________________ Region _____________________________________
Name of Basileus/General Member _________________________________________________________
Address _______________________________________________________________________________
Telephone (_____) ________________ Fax (_____) _______________ E-mail______________________
Date of Vote _______ Chapter Vote Tally: Yes ___ No ___ Total Votes Cast _________
Current Section (Please copy section as it is written in the current Constitution and Bylaws)
Article ____________________________ Section _________________________ Page _______________
Proposed amendment (Please state the wording exactly as you wish the amendment to appear)
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
Rationale (Please provide rationale in space provided.)
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
Will this proposal have any fiscal impact on the sorority? Yes _____ No _____
Explain:
______________________________________________________________________________________
______________________________________________________________________________________
Print _________________________________________ Signature______________________________
Basileus or General Member
Telephone Number___________________________ Email Address____________________________
Print _________________________________________ Signature_______________________________
Graduate Advisor (Undergraduate Chapter)
Print__________________________________________Signature______________________________
Chapter Grammateus
Please forward this form to the Regional Director. All submissions must be postmarked or e-mailed by May 15, 2019.
Joy Elaine Daley, 37 Ramona Road, Newburgh, NY 12550 Email:
akajed30@gmail.com and akainternationalregion@gmail.com
Alpha Kappa Alpha Sorority, Incorporated 29th International Regional Conference
“Exemplifying Excellence in Service Around the Globe”
June 24 – 26, 2019 ~ Nashville, Tennessee
21
REGIONAL RESOLUTION FORM (This form must be typewritten)
Please list the resolution with a brief rationale/explanation. All resolutions must be submitted by a
chapter or a general member
A resolution is primarily a motion that mandates action by an assembly or body. Resolutions cannot be
in conflict with the Alpha Kappa Alpha Sorority, Incorporated Constitution and Bylaws. In addition,
resolutions cannot mandate action by the National Body.
Chapter Name________________________________
Location ________________________________
Basileus/General Member_______________________
Please state the Resolution exactly as you wish it to be read:
______________________________ ________________________________ Signature of Basileus / General Member Signature of Grad Advisor (Undergraduate Chapter)
Phone Number ________________________ Phone Number___________________________
E-mail Address________________________ E-mail Address___________________________
Signature of Chapter Grammateus___________________________________________________________
Please return by May 15, 2019:
akajed30@gmail.com and akainternationalregion@gmail.com
Alpha Kappa Alpha Sorority, Incorporated 29th International Regional Conference
“Exemplifying Excellence in Service Around the Globe”
June 24 – 26, 2019 ~ Nashville, Tennessee
22
REGIONAL RECOMMENDATION FORM (This form must be typewritten/Attach additional form if necessary)
A recommendation is an action which requires consideration by a higher body. Please list the
recommendation with a brief rationale/explanation. All recommendations must be submitted by a chapter
or by a general member.
Chapter Name_________________________________
Location______________________________________
Basileus/General Member________________________
Please state the Recommendation exactly as you wish it to be read:
______________________________ ________________________________ Signature of Basileus / General Member Signature of Grad Advisor (Undergraduate Chapter)
Phone Number ________________________ Phone Number___________________________
E-mail Address________________________ E-mail Address___________________________
Signature of Chapter Grammateus___________________________________________________________
Please return by May 15, 2019 to:
akajed30@gmail.com and akainternationalregion@gmail.com
Alpha Kappa Alpha Sorority, Incorporated 29th International Regional Conference
“Exemplifying Excellence in Service Around the Globe”
June 24 – 26, 2019 ~ Nashville, Tennessee
23
2019 REGIONAL AWARDS FEES
In accordance with the directive of the Regional Conference, we hereby submit the Regional Conference
Awards fee of $75.00 (cashier’s check, chapter check, or money order) as indicated below. Please make
checks payable to AKA –International Region.
Chapter__________________________________________________
Chapter Location__________________________________________
Mark “X” in the box preceding each award category in which your chapter/chapter member will compete:
GRADUATE AWARDS UNDERGRADUATE AWARDS
Outstanding Graduate Basileus Outstanding Undergraduate Basileus
Outstanding Graduate Soror Outstanding Undergraduate Soror
Outstanding Graduate Advisor Outstanding International Scholar
Soror Through the Years Outstanding Undergraduate Chapter
Outstanding Graduate Chapter Outstanding UG Chapter Program
Outstanding Graduate Program Outstanding UG Chapter Program Exhibit
Outstanding Graduate Program Exhibit
_______________________________________
Signature of Chapter Basileus
_______________________________________
Signature of Chapter Grammateus
_______________________________________
Signature of Graduate Advisor (if applicable)
Please return this form with payment, postmarked by May 15, 2019 to:
Soror LaTricia Dawn Garland
207 Oak Street.
East Orange, NJ 07018
Please send a copy to:
akainternationalregion@gmail.com and ohill.akabusiness@gmail.com
Alpha Kappa Alpha Sorority, Incorporated 29th International Regional Conference
“Exemplifying Excellence in Service Around the Globe”
June 24 – 26, 2019 ~ Nashville, Tennessee
24
IVY BEYOND THE WALL FORM Complete one form per Ivy Beyond the Wall
Name of Ivy Beyond The Wall _______________________________________________
Became an Ivy Beyond The Wall on __________________________________________
Chapter Initiated__________________________________ Year __________
Disposition of Badge______________________________________________________
Basileus___________________________ Chapter_____________________________
City_________________________________ State _____________ Zip _____________
Please submit a photo of the Ivy Beyond the Wall and a short bio to include in the program to
akainternationalregion@gmail.com.
Chapter Basileus or her designee should arrive at the ceremony location no later than 15 minutes
prior to the beginning of the ceremony. Chapter Basileus or designee shall sit on the front row to
place an ivy leaf on the table when the Ivy Beyond the Wall’s name is called.
Return this form no later than May 15, 2019 to:
akainternationalregiona@gmail.com and akajed30@gmail.com
Alpha Kappa Alpha Sorority, Incorporated 29th International Regional Conference
“Exemplifying Excellence in Service Around the Globe”
June 24 – 26, 2019 ~ Nashville, Tennessee
25
CHAPTER FLAG PARADE A Chapter Flag Parade will be held at the beginning of the First Plenary Session, on Tuesday, June
25, 2019. Your country flag will be posted. All chapters are asked to BRING YOUR CHAPTER
FLAG for the parade.
➢ Assign a representative to carry your chapter flag if the Basileus is not in attendance to
participate in the chapter parade at the First Plenary Session.
ACKNOWLEDGEMENT OF PARTICIPATION IN FLAG PARADE:
Chapter Name_____________________________________________
Location__________________________________________________
Flag Bearer________________________________________________
We have our Chapter Flag ______Yes _______No
Return this form no later than May 15, 2019 to:
akajed30@gmail.com and akainternationalregion@gmail.com
Alpha Kappa Alpha Sorority, Incorporated 29th International Regional Conference
“Exemplifying Excellence in Service Around the Globe”
June 24 – 26, 2019 ~ Nashville, Tennessee
26
REGIONAL JEWELS FORM (This form must be typewritten)
Please list the current members of your chapter who are Silver Stars, Golden Sorors, and Diamond
Sorors. Only the below listed sorors will be included in the composite listing of all the Silver
Stars, Golden Sorors, and Diamond Sorors in the Conference Souvenir Journal.
Name Current
Chapter
Initiation
Year
Initiation
Chapter
Initiation
Location
Return this form postmarked no later than May 15, 2019 to:
cli.aunjel1908@gmail.com and akainternationalregion@gmail.com
Alpha Kappa Alpha Sorority, Incorporated 29th International Regional Conference
“Exemplifying Excellence in Service Around the Globe”
June 24 – 26, 2019 ~ Nashville, Tennessee
27
REGIONAL CHOIR ~ GLOBAL VOICES (This form must be typewritten)
Please provide the below information for sorors interested in participating in the Regional Choir
at the 29th International Regional Conference.
Name E-mail Address Contact No.
Return this form postmarked no later than May 15, 2019 to:
akajed30@gmail.com and akainternationalregion@gmail.com
Alpha Kappa Alpha Sorority, Incorporated 29th International Regional Conference
“Exemplifying Excellence in Service Around the Globe”
June 24 – 26, 2019 ~ Nashville, Tennessee
28
REGIONAL CONFERENCE COMMITTEES (This form must be typewritten)
Please recommend a Regional Conference Committee for the members of your chapter who will
be attending the 29th International Regional Conference. The Conference Committees are:
Return this form postmarked no later than May 15, 2019 to:
akajed30@gmail.com and akainternationalregion@gmail.com
Committees:
Philacters Recommendations
Protocol Resolutions
GlobalVoices
Logistics
Rules
Time & Place
Committee Membership Comprised of Host
Chapter Members and Other Chapters
Registration
Leadership Breakfast
Reception & Stroll
Awards Banquet
Sounds of Excellence Mixer
Souvenir Journal
Soror Name 1st Preference Alternate Choice