AnnualPOAMeeting

MadisonManorCondominium,Inc.Date:11/02/2017Time:6:00pm

Location:TheHub:128WestBruceStreet,Harrisonburg,VA22801

1. Attendance:55unitswererepresented(29mustbepresentforquorum).Aquorumwasmet!

a. MeetingwascalledtoorderbyRichieat6:02pm2. ReviewandApprovalof2016AnnualMeetingMinutes.Richiemotionstoapprove,

JulieHamannseconds–PASSES3. CommunityReport

a. 2017Improvementsi. InstalledDogPark&8WasteStationsii. InstalledPicnicTable,Benches,&TrashCansiii. PaintedCondoBreezeways&Ceilings,Deck/PatioEnclosures,&Doorsiv. ReplacedCondoBreezeway&Deck/PatioLightingv. PaintedTownHomeShutters,Doors,&Trimvi. TreeTrimming&Removal(Dead/DyingAsheTreesbyWellingtonFence)vii. RedesignedLogo&ReplacedbothEntranceSignsviii. FullKeyAuditinSeptemberix. CondoBreezeways&StepstobeRe-paintedinNovemberx. AllCommunitylightPolestobeRe-paintedinNovemberxi. DumpsterPadReplaced&Extendedxii. DumpsterFenceReplacedxiii. PestControl-Downto15UnitsReportingRoachesxiv. WaterMetering-NewReaders&VendorbyJan1stxv. LaundryRoomAccesswithNon-DuplicatableKeysxvi. RepairedBasketballCourtSurface(UnderWarranty)&removedGraffitixvii. LandscapingAdditionsalongthefrontofTownHomesxviii. Shed/ConcreteBaseBeingRemoved-SpacetoReseededxix. StraightenedandSecuredallLightPosts

b. 2018Projectsi. Repair&PaintCondoBuildingExteriorStuccoColumnsii. ReplaceWorstSectionsofSidewalksiii. ReplaceRailroadTieCurbsatBothCommunityEntrances

4. ContractorReview-in2017weSwitchedto:i. WasteManagementforTrash&Recyclingii. SprouseLandscapingiii. NWP/RealPageforWaterMeteringiv. UglyBugforPestControl

5. 2017FinancialReporti. Asof10/31/17wehaveatotalof$260,812cashonhand:$121,248in

Escrow&$139,269intheOperatingAccounts.Ourtotaloperatingincome,yeartodateis$391,466,butwestillhave$7,365uncollectedfromthespecialassessment.Weareprojectingending2017withanetincomeof$73,693vs.abudgetof$75,662

6. 2018FinancialReporti. 2018budgethasbeenapprovedbytheboardmembers.Wehave

$344,868forthetotalbudgetedincomeand$249,629.30forthetotalbudgetedexpense,givingusaprojectedNetoperatingincomeof$95,238.70.

7. SalesandOccupancyReview:a. RocktownRealtyandPriorityManagementhavenovacancies.Noother

propertymanagementcompanywaspresenttospeakoftheiroccupancy.b. Salespricesareincreasing!Thereisnothingonthemarketatthe

momentbutoftheunitssoldthisyeartheyaresellingwithin2-3days.ThelatestTownhomesoldforaround$76,500andtheLatestcondosoldforaround$72,000.Priorto2016,theyweresellingfor$60,000andunder.

8.NewBusinessa. MarilynMarcuswantstoknowaboutthecostofgettingasecuritysystemor

havingcameraswithsignsupinthecommunity.Bernardsuggestscamerasandthe“videosurveillance”signs.

i. MarilynsaysshehasseenkidsandpeoplewhodonotliveinthecommunitycomeanddumptheirtrashandbreakdownthefencebetweenWellingtonandMadisonManor,believeshavingthesignswillhelpkeepthisfromhappening.

ii. DrugshavebeenfoundaroundthebasketballcourtandBernardhasinformedthePolicedepartmenttokeepaneyeout.

iii. CynthiaandMarilynaregoingtokeepaneyeoutofwhereweshouldplacethecamerasandthesignsoutinthecommunityandwillletusknowatthenextmeeting.

b. Cynthiasuggestsputtinglightsoutbehindthe1026-1116buildingsalongBlueridgeDr.

c. IrvinHeishmanwantstoknowwhathappenedtothereplacementofthesidingonallthetownhomes.SaysafewyearsagotheywerelookingatsamplesandgettingreadytoreplaceallofitwhenhegotaletterfromtheHOAsayingthatthemoneywasdepletedandtheHOAnolongerhasmoneytoreplacethesiding.Believesitwassomethingforthefireplaces.

i. Jerry,Marylyn,andDevonsaythatthefireplaceclosingwasanownerexpenseanditcouldnothavebeenthattakingawaymoneyfromtheHOA.

ii. JerryandDonnadorememberhaving“installnewsiding”inapastreservestudy,butwiththeHOAhavinganewboardandmanagementcompanywewillhavetolookintothisprojectmore.

9. BoardMemberElections• JerryMesserleyTermEnds2017• GregPfaff-TermEnds2017• JBBowman-TermEnds2018• DonnaMcCormick-TermEnds2018• RitchieVaughan-TermEnds2019TwoBoardpositionsareopen;JerryMesserley&GregPfaff

a. Greghasmentionedthathewouldliketostayontheboard.b. DevonLeeperhasshowninterestinjoiningtheBoard.c. Jerrymentionshewouldliketostepdown

i. JuliemotionstovotetohaveDevonandGregcomeontotheboardforathree-yearterm.DonnaSeconds–PASSES

ii. GregPfaffandDevonLeeperwillbeontheMadisonManorHOAforthreeyears.

10.Adjournment:7:07pm

• NextmeetingisNovember 16, 2017 – 4:30 PM at the Rocktown Realty Office Submitted; Bernard Hamann – HOA Manager - Hunters Ridge Condominium Owners Association, Inc.