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Accreditation Criteria
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Application Form for NABET Accreditation
1. Name of the Assessing Body: ________________________________ 2. Application for � New Accreditation � Re-Accreditation 3. Name & Address of the Contact Person: ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ Tel: ____________________________ Fax: _______________________ Mobile: ________________________ Email: ______________________ 4. Legal Status of the organization (Please tick �)
a) Public / Private / Government b) Company/ Partnership / Proprietorship / Registered Society c) Research / Academic Institute / Industry Association) d) Others (Please specify and attached necessary evidence)
_____________________________________________________ 5. Date of the Registration / Incorporation (Attached copy of certificate of
incorporation / registration)
DD MM YY 6. Annual turnover of the organization (Attach balance sheet and IT returns for
the last 3 years) *(Please use a separate sheet in case the space is not adequate)
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7. Organisations structure of the Assessing Body showing roles and responsibilities of different persons / groups / committees / associates having significant contribution towards assessment of the concerned trades / skills (attach organisation chart and other details.
8. Details of MES Sectors / Trades having assessed and tested by the assessing
body.
S. No. MES Course Code
Sector Module
(Please use a separate sheet in case the space is not adequate) 9. Details of Testing Centres (TC’s) selected and copies of agreements with
them.
S. No. Name of TC’s Contact Details Sectors tested Attach Copies of Agreement
Yes / No
10. Details of facilities with the testing centres utilized for assessment in a
Performa (as shown in Annexure -1A)
*(Please use a separate sheet in case the space is not adequate)
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11. Please attach details of branches with locations and their scopes of activities. 12. Details of Assessors (in-house/ empanelled) and of technical committee members
utilized for development of assessment methodology with copies of agreements and resumes in the prescribed format (as shown in Annexure -1B and Annexure 1BA).
S. No. Sector
Specialization Name Copies of
Agreements (Ref. No.)
Resumes (Ref. No.)
13. The following documents are submitted-
a) Accreditation Manual (explaining details of policies & procedures with supporting documents & attachments to establish meeting requirements of criteria. It should be in line with ISO 9001:2008)
b) Self-assessment Result as per questionnaire in Annexure-1C (Self-assessment is required to be made by the assessing body itself at least once before submission of the application form)
c) Computation of Effectiveness of the Assessing Body as per format shown in Annexure -1D.
d) Copies of working formats.
e) List of Enclosures as referred in Annexure -1E.
*(Please use a separate sheet in case the space is not adequate)
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14. Details of Trade Test to take place in the next 3 months (including name, address, trades, dates, responsible persons etc.)
S. No. Sector &
Trade Testing Centre with
Address Date(s) Assessors
Assigned
Please find enclosed the demand draft/cheque (Delhi Only) favour of ‘Quality Council of India’ payable at New Delhi. DD/Cheque No. __________________ Drawn on __________________ Dated: _______________ 15. Declaration: I attest that the above information is correct. I do understand that any incorrect inform will result in suspension / cancellation of my organisation’s accreditation with NABET. Signature of Contact Person: _________________________ Date _____/______/________
*(Please use a separate sheet in case the space is not adequate)
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ANNEXURE – IA
Facilities with Testing Centers for Assessment
1. Name :
2. Address :
3. a) Contact person with designation
b) Tel / Mobile No.
c) E-mail :
4. Nature of Organization : (Pl. � Tick)
Govt. / Private / Society / Any other
5. Is it ISO 9001: 2008 Certified: Yes No
6. Sector / Trade-wise Equipment & Hand Tools utilized.
Sector / Trade Equipments/ Tools
Numbers Calibration Status (Validity
during use)
Yes No
(Use a separate sheet if necessary)
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Sl. No.
Sector / Trade Capacity Remarks
8. Capacity of the canteen
9. Capacity of the waiting space
10. Details of Security Arrangement of the Center
11. Details of overall housekeeping of the Center
7. Capacity i.e. maximum number of students per batch that can be examined at a time.
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ANNEXURE – IB
Resume Format (For Assessors / Experts)
1. Name: Mr./Mrs./Ms.
___________________________________________________________ (First Name) (Middle Name) (Last Name)
2. Role (a) i) Assessor ii) Experts Member (b) Sector and Trade(s)___________________________________
___________________________________
3. Date of Birth _____________________
4. Home Address________________________________________________
___________________________________________ ________________
_____________________________ Pin Code: ______ _______________
5. Telephone / Mobile No. ________________________________________
6. E-mail:______________________________________________________
7. Office Address ____ ___________________________________________
_______________________ ____________________________________
______________________________Pin Code:____ _________________
8. Telephone / Mobile No. ________________________________________
9. E-mail: ______ _______________________________________________
Affix Passport
SizePhotograp
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10. General Educations (Senior Secondary)
Period Board QualificationEducational Institution & Address
Subjects Grade
11. Technical Education (Graduation and above)
Period Institution &
Address Qualifications Subject Grade
12. Registered / Recognized Training Courses attended:
Sl. No.
Title of the Course
Conducted / Organized by
(Name & Address)
Dates Result
From To
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13. Membership of the Professional Bodies:
Sl. No. Professional Body (Name & Address)
Membership Valid Till
Grade Number
14. Experience (Please write in chronological order with present experience listed first.
A. General
Period Organization with Address
Department Designation Role / Duties / Responsibilities
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B. Related to Skill Assessment
Period Organization with Address
Department Designation Role / Duties / Responsibilities
15. Declaration by the Applicant: I attest that the above information relating to my education and experience is correct. I do understand that any incorrect information will result in disqualification of self and suspension / cancellation of organization accreditation by NABET. ______________ Signature Date:_______________
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Annexure 1BA
DECLARATION OF EMPANELLED ASSESSORS/ EXPERTS OF THEIR ASSOCIATION
(to be signed within 30 days preceding the date of application for accreditation)
This is to confirm that I ________________________________________ am currently involved with assessment of following Trades
S. No. Name of the Testing
Center Trades Assessor/ Expert
Name ___________________________ Signatures ___________________________ Dated ___________________________
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ANNEXURE-1C
NABET
SELF-ASSESSMENT
Ref. No. : Date :
Name & Address of the Assessing Body
Site :
Sl. No. Assessment Team Positions Department 1. 2. 3. 4.
Sl. No.
Clause No.
Question Source of Verification
0 1 2 3 4 5 Comments
1 4.1 Does the body meet DGE&T criteria for selection?
DGE&T Application
Form
2 Does the body explain independence and absence of conflict of interest with other parts of its organization?
Application Form
Organization Structures
3 Does the body monitor performances of its related branch offices regarding its conformance with NABET criteria?
MIS
4 Does the body have financial budget to account for all the expenses?
Budget
5 Does the body have its current scope approved by NCVT?
Sanction Letter
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Sl. No.
Clause No.
Question Source of Verification
0 1 2 3 4 5 Comments
6 4.2 Does the body enquire from any candidate whether the candidate has any relationship with the body?
Application Form from Candidates
7 Does the body have any management group identified for formulation of policies?
Organization Structure
8 Does the body identify any group for taking all decisions related procedures and operation regarding certifications.
Organization Structure
9 Does the body identify a group of persons distinctly for the financial activities in regarding to assessment?
Organization Structure
10 Does the body constitute a committee to design an assessment methodologies.
Minutes of Meeting
11 4.3 Does the body have established methods and mechanism for evaluation of competence of candidates as per DGE&T guidelines?
Inspection to Assessors
12 Does the body have policies and procedures of empanelment of Assessors of right quality trade-wise?
Management System Manual
13 Does the body have policies and procedures for effective assessment as guidelines to Assessors as per criteria of NCVT?
Inspection to Assessors
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Sl. No.
Clause No.
Question Source of Verification
0 1 2 3 4 5 Comments
14 Does the body have developed procedure enabling Assessors compile results in time and send the results to the body?
Management System Manual
15 Does the body have established procedure consideration of results and communicate to RDAT as well as enter the results in web based softwares?
Management System Manual
16 Does the body have developed policies and procedures for selection of testing centers?
Management System Manual
17 Does the body have a procedure for registration of candidates and for all the pre-assessment communication with students?
Management System Manual
18 Does the body have procedures for scheduling individual trade tests?
Management System Manual
Examination Schedule
19 Does the body have developed procedure for communication to the testing centers?
Management System Manual
Concerned Files
20 Does the body have communication procedure with RDAT ?
Management System Manual
Files
21 Has the body established data based feedback
Management System
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Sl. No.
Clause No.
Question Source of Verification
0 1 2 3 4 5 Comments
systems regarding working of entire assessment process?
Manual
22 How does the body intend to evaluate fairness, validity and reliability of entire assessment process?
Management System Manual
23 Does the body have developed procedure for analysis and subsequent improvement actions taken in regard to assessment process?
Management System Manual
24 4.5 Does the body have documented agreement with selected testing centers?
Agreement Copy
25 How does the body check up adequacy of all the necessary facilities for assessing specific trades with testing centers?
Concerned files
26 Have the body established communication system with individual testing centers?
Management System Manual
27 Does the body monitor the performances of testing centers?
Management System Manual
28 4.6 Does the body have appropriate records for
29 a) compliance with terms and conditions of DGE&T and other regulatory bodies?
Management System Manual
30 b) various stages of assessment process?
Management System Manual
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Sl. No.
Clause No.
Question Source of Verification
0 1 2 3 4 5 Comments
31 Does the body have complete record control procedure?
Management System Manual
32 Does the body have established procedure for making records available to DGE&T officials?
Management System Manual
33 4.7 Does the body have a policy and procedure to keep information confidential from both inside and outside persons?
Accreditation Manual
34 Does the body have developed a procedure to release certain information as per law to specified organization or individuals?
Accreditation Manual
35 4.8 Does the body have developed full proof procedure for keeping information secured?
Accreditation Manual
36 4.9 Has the body defined competencies required for different personnel employed or contracted associated with assessment process?
Job Specification
37 Does the body get documents signed from all its employed or contracted personnel for compliance with the rules defined by the body in relation to assessment work?
Signed documents
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Sl. No.
Clause No.
Question Source of Verification
0 1 2 3 4 5 Comments
38 Does the body have documented instructions available for employed or contracted personnel regarding their duties and responsibilities?
Job
descriptions
39 How does the body check up the selected Assessors satisfied the requirements in 4.9.4
Accreditation Manual
40 Does the body have a policy and procedure of removal of an Assessor from empanelment and intimate the same to DGE&T and NABET
Management System Manual
41 4.10 Does the body provide details regarding Assessment, Registration, etc to students
Documents
42 Does a Registration Application seeking necessary information as per 4.10.2 & 4.10.3
Application format
43 Does the body review the application
Management System Manual
44 Does the body send call letters
Call Letter format
45 How does the body communicate to Testing Centres about Testing
Intimation format
46 How does the body ensure Testing Centres doing its role properly
Management System Manual
47 How does the body ensure Assessors doing its role properly
Management System Manual
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Sl. No.
Clause No.
Question Source of Verification
0 1 2 3 4 5 Comments
48 Does the body have policy and procedure for consolidation and communication of results
Instructions to Candidates
49 Does the body have a policy and procedure for distribution of certificates received from NCVT among Candidates
Instructions to Candidates
50 4.11 Is documented Complaint handling procedure existing
Management System Manual
51 Is documented Appeal mechanism existing
Management System Manual
52 Does the above procedure include provision for change in policy/procedure of the body
Accreditation Manual
53 Does the above procedure include provision of involvement of NABET
Accreditation Manual
54 Does the body inform every applicant has right to complaint
Sample basis
55 Does the body intimate every applicant of detailed procedure on request
Management System Manual
56 Does the body inform every complainant/ Appellant the results of his complaint/Appeal
Management System Manual
57 Does the body inform complainant/Appellant along with results his right to make appeal to NABET
Accreditation Manual
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Sl. No.
Clause No.
Question Source of Verification
0 1 2 3 4 5 Comments
58 Do the records include closure/results and subsequent actions taken
Management System Manual
Note: Compliance and Effectiveness of respective parameters as given in the table is
to be rated on a scale of 0 to 5.
0 - absence of the parameter 1 - unstructured practice 3 - compliance to the standard 5 - best in class performance
(the score of 2 may be given for performance falling in between 1 & 3 and likewise the score of 4 may be given for performance falling in between 3 & 5). The consolidated score of all parameters in the scale of 0 to 5 is used for determining the maturity level of the assessing body.
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ANNEXURE-1D
ASSESSMENT OF EFFECTIVENESS
Name & Address of the Assessing Body
Ref. No. :Date :
Location :
A) Effectiveness in terms of Primary Stakeholders(12)
Sl. No.
Stakeholder Criteria Values (Av)
Remarks Marks Obtained
(for NABET)
1. DGET / RDAT
1.1 Timeliness (Deviations as percentage)
1.2 Batch in one lot (percentage)
1.3 Non-approval of results (percentage of candidates)
2. CANDIDATES
2.1 Trends in registrations
2.2 Candidate certified (percentage)
2.3 Feedback taken ( in 1-5 Scale)
2.4 Industry Acceptance – Placement within 6 months of those willing
3. MANAGEMENT
3.1 Statistical Analysis of Assessment Process – Selected Statistics
3.2 Reliability and Validity of Assessment
3.3 Nature of Laps of confidentiality and security
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Sl. No.
Stakeholder Criteria Values (Av)
Remarks Marks Obtained
(for NABET)
3.4 Number of Laps of confidentiality and security
B) Effectiveness in terms of Supply Chain Members (8)
Sl. No.
Stakeholder Criteria Values Remarks Marks Obtained
( for NABET)
1. ASSESSORS
1.1 Assessor Days per Ten (10) candidates
1.2 Performance during Assessment (in 1 to 5 scale)
1.3 Satisfaction of Assessors (based on feedback) in 1-5 Scale
1.4 Removal from Empanelment of Assessors (No)
2. TRADE CENTERS
2.1 Trade Center Days per Ten (10) candidates
2.2 Quality of Equipment and Tools and overall Environment provided for Assessment (in 1 to 5 scale)
2.3 Satisfaction of TC representatives (based on feedback) in 1-5 Scale
2.4 Removal from Empanelment of Assessors( No)
Note : Before filling this format, please refer to Guidance document annexed with this format.
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ANNEXURE – 1D (CONTD..)
GUIDANCE FOR COMPUTATION OF ORGANIZATIONAL EFFECTIVENESS
Sl. No.
Criteria relating to Explanation
1 DGE&T / RDAT
1.1 Timeliness This represents delay in dispatch of results to RDAT from a pre-defined scheduled date. This is measured in terms of number of days delay from the schedule.
1.2 Batch in one Lot This represents dispatch of results of all candidates that appeared at a trade center on a schedule date. For example, 100% signifies results of all candidates sent at a time. 95% represents results of 95 candidates out of 100 sent at a time.
1.3 Non-approval of results This represents percentage of candidates whose results sent together for whom certificates have been issued. This is measured in terms of percentage of candidates for whom certificates have not been issued along with others.
2. CANDIDATES
2.1 Trends in registrations This will signify increasing acceptance of the assessment made by the specified assessing body with intending candidates. This is measured in terms of increase or decrees of registration of candidates for a specified sector or trade.
2.2 Candidates Certified This is defined as percentage of candidates who have been certified based on the result sent.
2.3 Feedback taken This is measured in terms of satisfaction level on the scale of 1 to 5. Normally such measurement should be made from candidates based on a questionnaire administered just after the examination is over.
3. MANAGEMENT
3.1 Statistical Analysis of Assessment Process – Selected Statistics
Results obtained from a group of candidates for a specific trade sector / trade could be subjected to some kind of statistical analysis, e.g. standard deviation has been found to be one of the useful statistics to find out quantum of discrimination made over different candidates.
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Sl. No.
Criteria relating to Explanation
3.2 Reliability & Validity Reliability of Assessment could be determined by subjecting the results to any one of the several reliability computation models or methods. Similarly, validity of the assessment could be established mostly based on logic.
3.3 Nature of laps of confidentiality and security
This represents seriousness of lapses in confidentiality and security arrangements. Such lapses could be classified as major, minor or negligible.
3.4 Number of lapses of confidentiality and security
This measure represents number of different kinds of lapses that are occurred during assessment at a particular test centers.
4. ASSESSORS
4.1 Assessor Days per ten candidates #
This is to be computed by ( 10 * Total Mandays spent by Assessors on Examination) / Total Number of candidates that appeared at the examination.
4.2 Performance during assessments
This represents how does an assessor performs during assessment as observed by a quality assurance person from the assessing body. Such performances will be computed on a scale of 1 to 5 based on several audit items.
4.3 Satisfaction of Assessors This represents satisfaction of assessors generated because of availability of all the required facilities, assistance and information. This is normally measured on a scale of 1 to 5.
4.4 Removal from Empanelment of Assessors
Normally, an assessor if found to be performing badly as observed by many could be removed from the empanelment. Number of such cases could be counted and written against this criterion.
5. TRADE CENTER
S. No. Criteria relating to Explanation
5.1 Trade Center-Days per Ten Candidates #
This is to computed by ( 10* Total Days of Examinations that all the Trade Centers engaged on) / Total Number of Candidates that appeared at the examinations .
5.2 Quality of Equipment and Tools
This represents not only quality of equipments, hardware, software and hand tools available at a test centers that are made available for examination purposes. In addition, overall conditions of the workshops and examination centers should also be assessed. This is also assessed by the quality assurance person deputed by the assessing body to a specific trade center. Multi-item questionnaire could be used for the purpose.
5.3 Satisfaction of TC This represents satisfaction on the part of organizers at the trade center
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Sl. No.
Criteria relating to Explanation
representatives in terms of timely availability of information, quality of assessors and overall dealing with the assessment body.
5.4 Removal from Empanelment of Trade Centers
This measures number of Test Centers which have been disqualified for any reason whatsoever by an assessing body during a specific examination session.
Note: Whenever more than one Trade are involved, all the parameters mentioned above with # are to be calculated on the basis of Average values across all the trades.
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ANNEXURE 1E
LIST OF ENCLOSURES
Kindly ensure that the following documents are enclosed with your application.
S.No. Documents to be enclosed Yes/ No
1. Filled up Application Form
2. Application Fees
3. Copy of Legal Status of the Organization including date of registration/ incorporation
4. Bylaws, Corporate Brochures with details of Governing Body, Mission and Vision etc.
5. Annual report, Copies of Budget and IT Returns – all of the last three years
6. Organizational structure with roles and responsibilities of positions briefly mentioned thereon
7. Copy of approval of scope of Trades 8. Copies of Agreement with selected Trade Centers
9. Details of Facilities with selected Trade Centers in a given format (Annexure -1A)
10. List of Branches with locations, showing scopes of skill assessment activities
11. Copy of current MIS from Branches 12. Signed Resume of Assessors and Experts associated with Assessing
Bodies in given format (Annexure -1B)
13. Declaration of Empanelled Assessors / Experts of their association with assessing bodies (Annexure 1E)
14. Copies of Agreements with Assessors 15. Accreditation Manual including the following details –
a) Confidentiality Statement b) Conflict of Interest Statement)
16. Copy of filled up self- assessment questionnaire (Annexure -1C)
17. Computed results on Effectiveness of the Assessing Body in a given format (Annexure -1D)
18. Candidate Handbook