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Digital Preservation: Ensuring Continuous Access to Information

for Research

Beverly D. Charlot

2014 SirsiDynix Northeast Users Group (SNRG) Conference

June 10, 2014

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The library is in the fourth year of a small digitization project. This session will cover:

◦ The target goals, objectives and milestones;◦ Why digitize;◦ Materials selected;◦ Staffing needs;◦ Scanning equipment;◦ Digital Repository storage;◦ Lessons learned

Presentation Overview

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Digitize materials no longer suited for the shelf◦ Fragile / Damaged

Inventory of library materials◦ Materials published before 1923◦ Unique publications◦ Rare materials

Collection Analysis◦ An assessment by library liaisons -- included Library of

Congress and Federal Documents (subject specific) materials

Target Goals and Objectives

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Impact on student learning outcomes

-- many are primary sources-- some are out of print books (no longer published)

Why Digitize?

Provide access to materials no longer suited for the shelf

Repurposing library space

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Materials included in the original State College collection

Materials unique to the university

Materials Selected to Digitize

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Library of American Civilization (LAC) microform

Library of English Literature (LEL) microform collection of literary works

Fragile Federal Documents selected by subject liaisons

• Education• Social Services• Agriculture

Materials Selected to Digitize cont.

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Temporary staffing included in the grant◦ 1 full time & 1 part time

Digitized selected materials Cataloging and Metadata

Student workers as assistants◦ Digitized selected materials

One volunteer student assistant ◦ Digitized selected materials

Staffing Needs

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Evaluated scanning equipment before purchase

Training was provided

Equipment Evaluation

ALOS Z-Scan Microform Scanner

Zeutschel book scanner

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Investigated various digital library software

Digital Repository Storage

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Issue – Cost Sustainability Solution – Collaborated with University IT

and Library Technology

Digital Repository Storage

Library Computer Server

Digital Collection Management Software

SelectedPurchased

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William C. Jason Library Digital Collections Site

Digital Repository Storage

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Student engagement (historical interest & educational knowledge)

Amount of time needed to rescan or perform post-imaging work (cropping & color correction)

Cost sustainability (data storage)

Staffing

Lessons Learned

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Questions?

For attending this session