Post on 19-Jan-2016
transcript
BLACK SEA BASIN JOINT OPERATIONL PROGRAMME
2007-2013
MONITORING of PROJECTS(INTERVENTIONS/OPERATIONS)
A “Project” is an Investment
RESOURCES and INPUTS
(for the Partneship)
RESULTS = COMMON
BENEFITS (for the Stakeholders in the Black Sea region)
Economic benefits
Socialbenefits
Cross-BorderCooperation
Efforts
Funds
PROJECT RESULTS CHANGE/IMPROVEMENT of the initial situation
EXIT Strategy to enable RESULTS’
SUSTAINABILITY
RESULTS Quality
PARTNERS Accountability
OWNERSHIP LEVELThe OPERATION is
embedded into the local structures of the
TARGET GROUP and relevant
STAKEHOLDERS
All depends on … Partnership!
Partnership Agreement(reporting inputs, share of co-financing,
commitment to deadlines, co-decision/management…)
P1
P2..
..Pn!
LP
Project OUTCOMES
Communication with the Stakeholders!
GENERAL PUBLIC
JMA/JTS, NA, NIPsDONOR –European
Commission
STAKEHOLDERS
TARGET GROUP
PARTNERS Scientific
CommunityGov./StateAuthorities
Yes!
• A SOLUTION to Target Group problems/needs
Yes!
• A TOOL to implement EU development & cooperation policy/strategy in the region
Less !
• A financial aid to cover the Partner’s needs (scientific and/or economic)… GRANT has a non-profit character!!
WHAT THE PROJECTIS….AND….IT IS NOT!
STAKEHOLDERS
Communication
with the Stakeholders!
GENERAL PUBLIC
JMA, JTS, NIP,
NA, EC
TG, FB
National State
Authorities Scientific
comm.
• Establish Relations with Target Group (TG)• Describe/Quantify it (location, dimension, structure)
• Open all communication channels • Maintain a real dialogue/consultation with your TG
• Involve actively the Stakeholders in the Action• Adjust implementation to their needs
• Keep the project demand-driven• Ensure quality and SUSTAINABILITY
GOOD PRACTICES
STAKEHOLDERS
Management and Coordination
Management Team (Steering Committee)
Implementation Team
Monitoring Team Evaluation
Project Implementation
BEST PCM PRACTICES
…and TIME Management!
Consensus
Management and Coordination
SYNERGIES with other projects/platforms and initiatives at national/international level
CAPITALIZATION of RESULTS
COORDINATION with other Donors
Support for coordination has to be provided by the National Info Points and National Authorities
Project Monitoring & Evaluation
Resources/Input
ACTIVITIESImplemented
RESULTSachieved
PROJECT MONITORING
1 Specific ObjectiveOVERALL objectives
RESULTS
PROJECTEVALUATION
EVALUATION Project Performance 1/3
INDICATORS of performanceOUTPUT INDICATORS
Contribution to the JOP RESULTS
Indicators PLANNED
Indicators ACHIEVED
in Time
Realistic
Achievable
Measurable
Specific
Evaluation DAC Criteria
RELEVANCE
QUALITY OF DESIGN
EFFICIENCY
EFFECTIVENESS
IMPACT
SUSTAINABILITY
Evaluation - Project Performance 2/3
• intervention should be relevant to EU policies/strategies , specifically the 3rd objective – European Territorial Cooperation, to the JOP Objectives/Priorities, regions relevant sector/countries, Call for proposals, TG needs
RELEVANCE
• Logframe Matrix – INDICATORS should be SMART (Specific, Measurable, Achievable, Realistic, in Time achievable)
QUALITY OF DESIGN
• A measure of the balance between the cost of implementation and the acquired outputsEFFICIENCY
• it represents the extent to which the intervention’s objective (SO) are or are expected to be achievedEFFECTIVENESS
• Intervention’s effects could be positive or negative, on medium to long-term both direct or indirectIMPACT
• it represents the likelihood for continuation of benefits of an intervention beyond the project completion.
• It implies a financial sustainability plan and costs for continued access of the TF to the project’s benefits.
SUSTAINABILITY
DAC Criteria
Evaluation - Project Performance 3/3
NO SMART indicators
Outputs & Results NOT
CLEAR
Activities are BADLY Depicted
Overall Evaluation:
Logframes need to be improved!
FINDINGS - ROM Evaluation Logical Framework
BEST PCM PRACTICES
• A single Specific Objective coherent with the Programme’s prioriy/measure objectives
• …which addresses to one problem which was identified during the “needs” assessment phase (PCM formulation phase) and it should be achieved during the implementation period of the Action.
A single Specific
Objective•The Overall Objective represents more a declaration of intention and it should be seen as a desirable IMPACT of the project.•It links project to the policies at national/regional and sectorial level and generally, it is difficult to evaluate the individual project contribution to improvement of a certain situation (could be due to several contributions).
Focused Overall
Objectives
Communication 1/2
A proposed GENERAL scheme - 1. Clearly defined Roles
• Overall responsible (on behalf of the Lead Partner/Beneficiary)Project Manager
• The Person who is responsible for the communication between team members/ partners and liaison with the Target Group/ stakeholders.
Internal Communication /
Project responsible
•Monitoring financial implementation progress and project’s overall funds managementFinancial Manager
•Each member has to get o role (responsibility) according to project’s requirements and Job Description .Team members
Each partner has to clearly define the roles of its team members in the PROJECT TEAM.
Communication 2/2
A proposed GENERAL scheme - 2. Information Provided
A list of persons “responsible” for individual activities will be created and distributedWhat should be supplied: Name, Address, Telephone number, Email Project’s email/BOX Skype ID and other communication tools (Viber)
--------------- Communication is the key to a good Partnership and it
therefore may contribute to the project’s SUCCESS !!!
Communication Tools 1/2
3. Means to Communicate…and WHAT Partners are going to use to communicate?
Good Will ! (to be “there” when a Project Partner ask for assistance) Email: The formal communication via e-mails will be performed with the
use of project’s Gmail accounts that will be created for everyone. Teleconferences: SKYPE and other accessible platforms (like “mumble” for
instance) will investigated at later stage. VIBER is also an alternative for on the spot communication
Meetings: The Project Manager or/and Project Responsible of each partner (Scientific Committee) has to schedule regular meetings within their team according to actions timetable. – Minutes of the meetings have to be kept.
Internal Reports: Templates will be created for each reporting action by the LP
Communication Tools 2/2
Email: Can be used for both the internal and the external communication procedures, according to the related communication structures.
Other Communication tools, in order to disseminate project’s news: Facebook page and GroupTwitterWebsiteYouTube channel Flickr (photo sharing)
3. Means to Communicate … in the digital age !
Cross-Cutting Issues
• It should be part of the initial application strategyGender Interest
• Compliance of the operation with the environmental needs and practices must be ensured (mainstream environmental issues - constrains and opportunities - into the project design)
ENVIRONMENT
• it imposes transparency in using public funds, anti-corruption monitoring tool, avoidance any potential conflict of interest/procurement, non-discrimination among TG members, ensure the human rights respect).
Good Governance
Black Sea PROJECTSSUCCESS STORIES
and BEST PRACTICES
THANK YOU for your kind attention!
PARTNERS, STAY CONFIDENT !!
JMA HAS SOLUTIONS
TO OVERCOME ALL PROBLEMS PARTNERS/
PROJECTS may confront with.