Blue Devil Swim Club Falll/Winter 2011 - 12 Membership Meeting Agenda

Introduction - Jessica Hassemer

Elections-

Website – Ken Engel Meet sign-up

Fundraising (JH)

Finances (JH)

Volunteering –Peggy Bell

Other Info – (JH) Registration Update Meet the Parent Board Parent’s responsibilities Code of Conduct

Coach Chris Coaching Staff Goals Swimmer’s

responsibilities Meets

Q & A

Fundraising

Jessica Hassemer

Elections

Elections-Please Vote TonightBoard Positions up for election

Vice President-Candidate Frank LetteraTreasurer-Candidate Miriam Rinaldi

Blue Devil Swim Club Fundraising

Not-for-Profit OrganizationMembership is considered small,

approximately 85+ families at any timeThe more we raise the more we can

offset club expensesWithout support for fundraising,

registration costs may go up

Fundraising

Possible 2011-12 fundraising allocation Club’s operating costs Additional touch pads (if needed) Lane lines/flags Equipment purchases Not charging for banquets/team outings Other items that the club needs/desires

Previous Purchases with Excess dollars New timing system, touch pads, lane lines, reel,

flags, pace clocks, and new computers purchased

Fundraising

Psyche Sheet AdvertisingBanner SalesSponsorships on WebsiteKringles (fall/winter season)SCRIPEmployee GivingSwim-a-thon

Fundraising

SCRIP – Shannon Stolcers Dates for the fall/winter (see website) When you make purchases, the club makes

money at no extra cost to you! On-line ordering Presto Pay Orders placed on Monday, gift cards delivered

on Thursday.

Finances

Jessica Hassemer

Blue Devil Swim ClubFY 2010-2011 Actuals

Income % Expense %

Fall/Winter Registration $64,446 35%Coach Payroll/Expenses $119,836 65%

Spring/Summer Registration $58,122 32%

Team Costs (Lifeguards, Pool Rental, etc.) $34,184 19%

Stroke Clinic $420 0%Hosted Meet Expenses $27,909 15%

Interest/Misc Income $0 0% Capital/Equipment $4,741 3%Fundraisers $13,007 7% Fundraising $287 0%

Hosted Meet Income $37,423 20%

Administrative (Charter Fees, Postage, Office Supplies, etc) $11,713 6%

Coach Session Fees $10,404 6% Cash Reserve -$14,848 -8%

Total $183,822 100% $183,822 100%

Blue Devil Swim Club

Income 2010-11 % 2009-10 % Expense 2010-2011 % 2009-10 %Fall/Winter Registration $64,446 35% $69,047 40%

Coach Payroll/Expenses $119,836 $113,146 65%

Spring/Summer Registration $58,122 32% $47,235 27%

Team Costs (Lifeguards, Pool Rental, etc.) $34,184 $33,478 19%

Stroke Clinic $420 0% $625 0%Hosted Meet Expenses $27,909 $22,403 13%

Interest/Misc Income $0 0% $1,069 1% Capital/Equipment $4,741 $2,319 1%

Fundraisers $13,007 7% $15,882 9% Fundraising $287 $6,924 4%

Hosted Meet Income $37,423 20% $30,256 17%

Administrative (Charter Fees, Postage, Office Supplies, etc) $11,713 $8,884 5%

Coach Session Fees $10,404 6% $10,486 6% Cash Reserve -$14,848 -$12,554 -7%

$183,822 $174,600 $174,600

Volunteerism

Jessica Hassemer

Volunteerism

Minimum CommitmentWork all hosted meets (2 - 3 anticipated this

season – 1 - 2 Dual / 1 Invite in WI)Serve on a CommitteeTiming for away meetsCheck for $150 for one swimmer $200 for two

or more swimmers If commitment is not met your check will be cashed

Volunteerism

Parent-run organizationNeed every family’s assistanceOfficials needed-Neal NashFundraising is important to usPeggy Bell-volunteer sign up

Other Information

Jessica Hassemer

Registration Update

Thanks to everyone who helped with the registration

Welcome new Blue Devil Swimmers and parents

The numbers 122 swimmers! (114 families) 99 returning 28 new!

Meet the Parent Board

Elected Board Members President – Jessica Hassemer Vice President – Lynn Salisbury Treasurer – Mark Rastovac Secretary – Miriam Rinaldi 12U M-A-L – Peggy Bell 13O M-A-L – Ken Engel

Non-elected Board Members Chris Bertana (Head coach) Scott Crowe (GPD) Karen Sahr (Meet Director) Neal Nash (Past President – non-voting)

Board meets 1st Monday of eachmonth at 6:30 p.m.

Parents are welcome

to attend

Staff LoungeWTHS O’Plaine

Blue Devil Committee Chairs

Committee Chair Person

Volunteer Peggy Bell

Membership Kelly McCollum

Social Frank Lettera

Scrip / Team Photos Shannon Stolcers

Travel Meets Kim Wells

Apparel Jessica Kolz

Team Gear Jessica Kolz

Concessions Jackie Kroc

Publicity Karen Lettera

WebMaster Ken Engel

Escrow Lynn Salisbury

Parent Responsibilities

Any violation of the USA Swimming Code of Conduct is a violation of the BDSC code of conduct

Who can be on deck?

Code of Conduct

The Blue Devil Swim Club was established to support participation in youth athletics as well as a deep respect for the traditions of teamwork, life-long learning and athletic activity.

We feel as a club that it is important that all our members, Swimmers, Staff and Parents, promote BDSC’s mission through positive behavior and conduct.

The Disciplinary Code applies to all members, Swimmers, Staff and Parent behavior occurring during or at an activity or function that is associated with the Blue Devil Swim Club including but not limited to: swim practice, swim meets, team trips, team outings, or individual group outings and in some cases, objectionable behavior by members of Blue Devil Swim Club outside of club activities.

Communication

Mailbox Box outside pool area during practice Each of you have a “family folder”

Emails From Coaches

Please keep Chris up-to-date with your email From BOD (bod@swimbdsc.org)

We will have important information. Please Read! Website

Surf this regularly – New and Improved!! Access to important links: Calendar, USA/ISI and our

sponsors!

Coaching Staff

Chris Bertana

Chris Bertana

Fifth Year as Head Coach at BDSC

Over 16 Years of Head Coaching Experience

WTHS Boys Head Coach

Goals for the Team

Open Remarks from Chris

Assistant Coaches

Greta Nash-Junior Devils Lead Coach/ Assistant Blue and Gold

Devon Brown-Junior Devil Assistant Coach Kevin Kowalski-Bronze Lead Coach Jim McCullough- Bronze Assistant Coach Sara Kate Nash-Bronze Assistant Coach Rebecca Sundling- Lead Silver Coach Karin Brown-Yellow and Dryland Lead Coach Chris Bertana-Head Coach/Green, Blue and

Gold Lead Coach

Office Hours

Outline of Office Hours

Cell Phone

Swimmer’s Responsibilities

Coaches Expectations

Expectations of Swimmers

Q&A

Lets Go Blue Devils!

Meet Sign-up Please update bank account information on

website. Blizzard Meet-all hands on deck! UIPUI meet-don’t forget to book rooms. Let’s have a great Fall/Winter!