BlueSpice [teamwork]

Quality Management with

Workflows and Reviews

Creating handbooks and documentations according to given

proceedings

Finishing articles to a fixed deadline

Prevent parallel editing

Distribute processing steps to minimize effort for everyone

Improve quality due to dedicated contact persons

Ensuring quality with reviews

Central administration and coordination of activities in the wiki

Use CasesHow can you use [teamwork ]?

[teamwork] is part of the documenting

solution „BlueSpice docu “.

Did you know?

Creating workflows and workflow templates

Compulsary approvals for changes

Marking the status of review in the state bar and the version

history

Overview page for all ongoing workflows with time stamp and

status

BlueSpice [teamwork]Workflows, reviews and more for quality assurance

List of own workflows

Automatic notifications

Delegation and redelegation of tasks

Reminder functionality for a follow-up of outdated articles

BlueSpice [teamwork]Workflows, reviews and more for quality assurance

Schematic Diagram

Reviews in [teamwork] use this schema

agree /

agree /

agree /

disagree

disagree

disagree

Initiator

Reviewer X

Reviewer A

Reviewer B

Reviewer C

Create workflow Notification Review Approval

Assign reviewer Define time period Set preferences

of the assigned reviewers by an authorisedperson

delegate

Creating WorkflowsDefine date, task and settings

Define a period of time

Settings for your workflowAdd reviewer

and tasks

Change order of the reviews

Workflow TemplateCreate a template for typical workflows

Choose an existing

template or create a

new one

Save template for yourself

or for everybody

Own WorkflowsList of all workflows, you are part of

List of own reviews with status

Open reviews

Overview of all ReviewsAll workflows are listed on a special page

Link to the article

Status

Sort, add or delete rows

ApprovalsProof the quality of an article and set the status

The eye symbol shows you,

that there is a workflow

Reviewer can delegate a review or

agree or disagree to changes

red =

not approved

StateBarThe status bar contains hints of the review status

green =

approved

grey =

there is an existing

workflow for this article

DelegationYou are on holiday? No problem, work won´t remain undone

Delegate your task to

a colleague while you

are away or because

of changes in the

responsibility

It´s also possible to redelegate

ApprovalApprove new articles and changes in the article

First draft =

New article, which needs to be

approved

Draft =

Changes in an article in a draft

version, which need to be

approved

Accepted =

Article has been checked and

approved

VersioningIn the history all approvals are marked green

Approved versions are

marked in green

Draft versions are

marked in yellow and

gives a hint that there

is an approval missing

With the package [visual diff] you can

compare versions with markings.

Did you know?

NotificationsDefine in your settings about what kind of activities you want to

be informed

Long-term quality

• Define the date for the

reminder

• Mark an article as „obsolete“

• See a list of all „reminders“

on a special page

• Remove the „expired“

symbol

Follow-up for Obsolete ArticlesEnsure up-to-dateness with the reminder

BlueSpiceStaying up to date

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demo.blue-spice.org

help.blue-spice.org

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bluespice

blue-spice.org/service/

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