Post on 07-Apr-2018
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TEIN TELECOM sa/nv - bv
Quality Management System
Bid ProcessManagement
<ID customer> <Project name>
<TT reference>
<Date creation>
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DOCUMENT MANAGEMENT
Document template history
Title Bid_process_management_template.docx
Rev ref Rev date Description Author Approval
0.1 13/03/2008 Draft CPE
0.2 22/03/2008 Update after testing on real projects CPE
28/04/2008 Add check-box for ³certified Vendor´; addsection for PM feedback after projectacceptance
CPE
1.0 08/05/2008 Published on Intranet under QMS CPE
1.1 27/11/08 New process : proof of concept CPE
28/01/09 Evidence of project risks CPE
1.2 25/01/09 Change sequence topics C&P and PSC Assessment; add check box for indexation/price revision in T&C¶sassessment
CPE
2.0 24/7/09 VCA requirement check list; Back-to-back Agreement; refine structure Bid Assessment
CPE
2.1 08/09/09 Toegevoegd checklist items t.b.v.procescertificering BeveiligingsrichtlijnCameratoezicht op Openbare Plaatsen
OVE CPE
Project document updates
Title <Project name
Rev date Description Author Approval
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Table of contents
DOCUMENT MANAGEMENT................................ ................................ ................................ ............ 2 SECTIE 1 - LEAD ASSESSMENT .. . . . . . . . . . . . .. . . . . . . . . . . . .. . . . . . . . . . . . . . . . .. . . . . . . . . . . . . .. . . . . . . . . . . . . . . . 1
1. KAM ASSESSMENT ................................ ................................ ................................ ................ 2 1.1. Customer and contact identification ................................ ................................ ................ 2 1.2. Tender document s ................................ ................................ ................................ ....... 2 1.3. Brief project description ................................ ................................ ................................ 2 1.4. Scope of work TT ................................ ................................ ................................ ........ 2 1.5. Deadline submission offer ................................ ................................ ............................. 2 1.6. Expected project budget for TT................................ ................................ ...................... 2 1.7. Tender Risk Analysis ................................ ................................ ................................ .... 2 1.8. AM motivation ................................ ................................ ................................ ............. 2
2. PSC ASSESSMENT ................................ ................................ ................................ ................. 3 2.1. Administrative requirememt s ................................ ................................ ......................... 3 2
.2
. Beoordeling ei
sen opdrachtgever
................................ ................................ .................... 3
2.3. Brief description solution design ................................ ................................ ..................... 3 2.4. Required product s within TT portfolio ................................ ................................ ............. 3 2.5. Identification of required additional product s act ually not in TT portfolio .............................. 3 2.6. Services to be externalized................................ ................................ ............................ 3 2.7. Required resources for producing proposal ................................ ................................ ...... 3 2.8. Identification of project risks ................................ ................................ ......................... 3
3. C&P DIRECTOR RISK ASSESSMENT ................................ ................................ ...................... 4 4. MANAGEMENT DECISION ................................ ................................ ................................ ...... 5
SECTIE 2 - BID PROCESSES. . . . . . . . . . . . . . .. . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . .. . . . . . . . . . . . . . . . 6 1. BID TEAM IDENTIFICATION ................................ ................................ ................................ . 7 2. BID PROCESS MILESTONES ................................ ................................ ................................ .. 8
2.1. Tender planning (site visit, info sessions, offer submission date etc) ................................ .... 8 2.2. Internal planning TT................................ ................................ ................................ ..... 8
3. SOLUTION DESIGN ................................ ................................ ................................ ............... 9 3.1. Schematic diagram................................ ................................ ................................ ....... 9 3.2. Brief description ................................ ................................ ................................ .......... 9
4. T&C, ADMINISTRATIVE REQUIREMENTS ASSESSMENT ................................ ...................... 10 4.1. T&Cs ................................ ................................ ................................ ....................... 10 4.2. Administrative requirement s ................................ ................................ ........................ 10
5. PROOF OF CONCEPT / TESTOPSTELLING ................................ ................................ ............ 11 5.1. Requirement s ................................ ................................ ................................ ............ 11 5.2. Activities, resources, planning ................................ ................................ ...................... 11
6. VOICE SYSTEM ASSESSMENT ................................ ................................ .............................. 12 6.1. Summary of tender specifications ................................ ................................ ................. 12 6.2. Proposed solution ................................ ................................ ................................ ...... 12 6.3. List of non-compliance................................ ................................ ................................ 12 6.4. Issues, point s of special attention................................ ................................ ................. 12
7. CAMERAS ASSESSMENT ................................ ................................ ................................ ..... 13
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7.1. Omvang camerasysteem ................................ ................................ ............................. 13 7.2. Af bakening openbare plaat s ................................ ................................ ........................ 13 7.3. Verlichting ................................ ................................ ................................ ................ 13 7.4. Summary of tender specifications ................................ ................................ ................. 13 7.5. Eisen op live beeld of statisch beeld................................ ................................ .............. 13 7.6. Proposed solution ................................ ................................ ................................ ...... 13 7.7. List of non-compliance................................ ................................ ................................ 13 7.8. Issues, point s of special attention................................ ................................ ................. 13
8. CODECS AND ARCHIVE SYSTEM ASSESSMENT ................................ ................................ ... 14 8.1. Authenticatie................................ ................................ ................................ ............. 14 8.2. Summary of tender specifications ................................ ................................ ................. 14 8.3. Proposed solution ................................ ................................ ................................ ...... 14 8.4. List of non-compliance................................ ................................ ................................ 14 8.5. Issues, point s of special attention................................ ................................ ................. 14
9. NETWORK ASSESSMENT ................................ ................................ ................................ ..... 15 9.1. Summary of tender specifications ................................ ................................ ................. 15 9.2. Proposed solution ................................ ................................ ................................ ...... 15 9.3. List of non-compliance................................ ................................ ................................ 15 9.4. Issues, point s of special attention................................ ................................ ................. 15
10. MANAGEMENT SYSTEM ASSESSMENT ................................ ................................ ................. 16 10.1. Summary of tender specifications ................................ ................................ ................. 16 10.2. Proposed solution ................................ ................................ ................................ ...... 16 10.3. List of non-compliance................................ ................................ ................................ 16 10.4. Issues, point s of special attention................................ ................................ ................. 16
11. TT SERVICES ASSESSMENT ................................ ................................ ................................ . 17 11.1. Summary of tender specifications ................................ ................................ ................. 17 11.2. Proposed solution ................................ ................................ ................................ ...... 17 11.3. L
ist of non-compliance
................................ ................................ ................................ 17
11.4. Issues, point s of special attention................................ ................................ ................. 17 12. SUBCONTRACTING ASSESSMENT ................................ ................................ ........................ 18
12.1. Summary of tender specifications ................................ ................................ ................. 18 12.2. Proposed solution ................................ ................................ ................................ ...... 18 12.3. List of non-compliance................................ ................................ ................................ 18 12.4. Issues, point s of special attention................................ ................................ ................. 18
13. SYSTEM INTEGRATION ASSESSMENT ................................ ................................ ................. 19 13.1. Summary of tender specifications ................................ ................................ ................. 19 13.2. Proposed solution ................................ ................................ ................................ ...... 19 13.3. List of non-compliance................................ ................................ ................................ 19 13.4. Issues, point s of special attention................................ ................................ ................. 19
14. EXTERNAL CONSULTANCY / SYSTEM ENGINEERING ASSESSMENT ................................ .... 20 14.1. Summary of tender specifications ................................ ................................ ................. 20 14.2. Proposed solution ................................ ................................ ................................ ...... 20 14.3. List of non-compliance................................ ................................ ................................ 20 14.4. Issues, point s of special attention................................ ................................ ................. 20
15. PM ASSESSMEN T ................................ ................................ ................................ ................. 21 15.1. Summary of tender specifications ................................ ................................ ................. 21
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15.2. Proposed solution ................................ ................................ ................................ ...... 21 15.3. List of non-compliance................................ ................................ ................................ 21 15.4. Issues, point s of special attention................................ ................................ ................. 21
16. R&D ASSESSMENT ................................ ................................ ................................ .............. 22 16.1. Summary of tender specifications ................................ ................................ ................. 22 16.2. Proposed solution ................................ ................................ ................................ ...... 22 16.3. List of non-compliance................................ ................................ ................................ 22 16.4. Issues, point s of special attention................................ ................................ ................. 22
17. MISCELLANEOUS ACTION ITEMS ................................ ................................ ........................ 23 18. SUMMARY OF PROJECT RISKS & PROPOSED COUNTERMEASURES ................................ ..... 24 19. FILE LAY-OUT................................ ................................ ................................ ...................... 25 20. TABLE OF CONTENTS OFFER ................................ ................................ ............................... 26 21. INTERNAL & EXTERNAL VALIDATION ................................ ................................ ................. 27
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SECTIE 1 - LEAD ASSESSMENT
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1. KAM ASSESSMENT
1.1. Customer and contact identification
Guidelines for filling in this entry :
- Full name and address of the awarding authority
- Contact person
Additional info when TT is subcontractor
- Full name and address of the main contractor
- Contact person with the main contractor
1.2. Tender documents
- Hyperlink to the tender documents
1.3. Brief project description
1.4. Scope of work TT
1.5. Deadline submission offer
1.6. Expected project budget for TT
1.7. Tender Risk Analysis
1.8. AM motivation
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2. PSC ASSESSMENT
2.1. Administrative requirememts
Criteria Requirement Compliant Y/N
VCA
Insurance
2.2. Beoordeling eisen opdrachtgever
T.b.v. Procescertificaat BRL Cameratoezicht Openbare Plaatsen:
- Zijn de eisen van de opdrachtgever inzichtelijk?
- Uitingsvorm zal gestructureerd zijn; bijvoorbeeld als PvE
2.3. Brief description solution design
2.4. Required products within TT portfolio
2.5. Identification of required additional products actually not in TT portfolio
2.6. Services to be externalized
2.7. Required resources for producing proposal
2.8. Identification of project risks
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3. C&P DIRECTOR RISK ASSESSMENT
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4. MANAGEMENT DECISION
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SECTIE 2 - BID PROCESSES
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1. BID TEAM IDENTIFICATION
Activity ID Resp.
Key Account Manager
Bid Leader
Solution design
T&C, tender administrative requirements
Voice system assessment
Codecs assessment
Camera¶s assessment
Network assessment and design
Management system assessment
System integration assessment
TT services assessment
Subcontracting assessment
External consultancy/ systems engineering assessment
PM assessment
R&D assessment
Table of contents offer
Covers, prints-out¶s, CD¶s, copies, admin. documents
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2. BID PROCESS MILESTONES
2.1. Tender planning (site visit, info sessions, offer submission date etc)
2.2. Internal planning TT
Milestones ID resp. Targetdate
Status
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3. SOLUTION DESIGN
T.b.v. Procescertificaat BRL Cameratoezicht Openbare Plaatsen:
Detailontwerp van het systeem ± projecteringsdeskundige
- Registratie producten- Controle op specificatie (ingangscontrole)
- (technische) tekening camerasysteem / accorderen
- Overzichtstekening openbaar gebied met projectie camerasysteem + functie per camera
- Op tekening: gebied / zone per camera
- Op tekening: controlepunt per camera
Actieve afstemming / bevestigen ontwerp met opdrachtgever
3.1. Schematic diagram
3.2. Brief description
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5. PROOF OF CONCEPT / TESTOPSTELLING
T.b.v. Procescertificaat BRL Cameratoezicht Openbare Plaatsen:
Test controlepunten m.b.v. Rotakin pop
5.1. Requirements
5.2. Activities, resources, planning
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6. VOICE SYSTEM ASSESSMENT
6.1. Summary of tender specifications
6.2. Proposed solution
6.3. List of non-compliance
6.4. Issues, points of special attention
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7. CAMERAS ASSESSMENT
7.1. Omvang camerasysteem
T.b.v. Procescertificaat BRL Cameratoezicht Openbare Plaatsen:
- Ligt de omvang van het camerasysteem vast
- Eisen aan waarnemen, herkennen en identificeren. Is de objectgrootte vastgesteld conformNEN-EN-50132-7 par 7.6 (Waarnemen 7.6 sub d (10%), Herkennen 7.6 sub b (50%),Identificeren 7.6 sub a (120%))
- Hoe wordt de kwaliteit van het beeldmateriaal beoordeeld; (Rotakin pop; NEN-EN-50132-7 Annex A)
7.2. Afbakening openbare plaats
T.b.v. Procescertificaat BRL Cameratoezicht Openbare Plaatsen:
- Is de openbare plaats afgebakend? Op een kaart het te dekken gebied afbakenen.
7.3. Verlichting
T.b.v. Procescertificaat BRL Cameratoezicht Openbare Plaatsen:
- Wat Is de uitgangssituatie van de verlichting? Op een kaart de verlichting ter plaatse
noteren.
- Conformiteit met NPR 13201-1 aantonen
7.4. Summary of tender specifications
7.5. Eisen op live beeld of statisch beeld
T.b.v. Procescertificaat BRL Cameratoezicht Openbare Plaatsen:- Eisen aan het camerasysteem - beelden per seconde. Zijn de specificaties bekend van detoe te passen camera¶s?
- in rust: minimaal 1 beeldwisseling per seconde
- in beweging: minimaal 5 beeldwisselingen per seconde
7.6. Proposed solution
7.7. List of non-compliance
7.8. Issues, points of special attention
T.b.v. Procescertificaat BRL Cameratoezicht Openbare Plaatsen:
- Zijn er specifieke omstandigheden?
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9. NETWORK ASSESSMENT
T.b.v. Procescertificaat BRL Cameratoezicht Openbare Plaatsen:
- Eisen aan het transmissiesysteem ± voldoende integer
- Hoe is de verbinding tussen camera en beeldscherm gerealiseerd (Vaste verbindingexclusief/ niet vast met beveiliging)
9.1. Summary of tender specifications
9.2. Proposed solution
9.3. List of non-compliance
9.4. Issues, points of special attention
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10. MANAGEMENT SYSTEM ASSESSMENT
10.1. Summary of tender specifications
10.2. Proposed solution
10.3. List of non-compliance
10.4. Issues, points of special attention
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11. TT SERVICES ASSESSMENT
11.1. Summary of tender specifications
11.2. Proposed solution
11.3. List of non-compliance
11.4. Issues, points of special attention
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12. SUBCONTRACTING ASSESSMENT
12.1. Summary of tender specifications
12.2. Proposed solution
12.3. List of non-compliance
12.4. Issues, points of special attention
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13. SYSTEM INTEGRATION ASSESSMENT
13.1. Summary of tender specifications
13.2. Proposed solution
13.3. List of non-compliance
13.4. Issues, points of special attention
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14. EXTERNAL CONSULTANCY / SYSTEM ENGINEERING ASSESSMENT
14.1. Summary of tender specifications
14.2. Proposed solution
14.3. List of non-compliance
14.4. Issues, points of special attention
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15. PM ASSESSMENT
15.1. Summary of tender specifications
15.2. Proposed solution
15.3. List of non-compliance
15.4. Issues, points of special attention
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16. R&D ASSESSMENT
16.1. Summary of tender specifications
16.2. Proposed solution
16.3. List of non-compliance
16.4. Issues, points of special attention
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17. MISCELLANEOUS ACTION ITEMS
Action item ID resp. Deadline statu
Signat ure delegation from FLO to AM Sales Ass.
Cover publisher Sales Ass.
Envelope sticker Sales Ass.
Inschrijvingsbiljet/formulaire offre Sales Ass.
Administrative document s /attest s Sales Ass.
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18. SUMMARY OF PROJECT RISKS & PROPOSED COUNTERMEASURES
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19. FILE LAY-OUT
Time-limit for receipt of tenders
Coverpage binder proposal
Numbre of copies
Address submission offer
Info envelope cover sticker
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20. TABLE OF CONTENTS OFFER