Post on 13-Jul-2015
transcript
What is the Gap?
• Physical to Digital
Why are you here?…an average small company spends as an average of
$37 to process every invoice
According to Coopers & Lybrand (now PricewaterhouseCoopers)
Your Documents:
• 7.5% are lost plus 3% are misfiled
• Copied 19 times
• 90% are merely shuffled
• Paper copies growing at 22% annually
Your Company spends:• 50% of staff’s time looking for documents
• 15% of its time reading information
• $120 in labor to find a misfiled document
Do you realise…If a company receives or creates 100 documents per day
that must be filed correctly:
• Documents take 6 minutes to file
• Staff earns $15/hour which equals $0.25/minute
• Each document equals $1.50 to file
• 100 documents equals $150 – PER DAY
• 22 days per month means $3,300 – for just
100 documents per day
Pieces of the Puzzle
Building the Bridge
Hardware
• Hardware converts paper into an electronic format – that’s all.
• 2 most common hardware mistakes
– A scanner is not a document management solution
– Device selection and usage – it’s important to controlling ongoing costs and achieving project ROI
• Leverage your existing investment wherever it makes sense
Deployment Models
• Centralised Capture – Documents
are scanned at one location and in “batches” at a particular time or
times
• De-centralised Capture –Documents are still scanned in
batches at a particular time, but
are now scanned at multiple
locations
• Distributed Capture – Documents
are scanned at the point of
transaction and at multiple
locations
Capture vs. Scanning
• A scanning application is just a means to take paper, and quickly
and easily convert it from paper to digital form. They are well
suited to environments with very basic needs, and what I call
"onsie-twosie" scanning, or low volume environments.
• Capture software can be utilized for basic scanning needs, but
takes you to a whole new level from a "capture"
perspective. These applications typically have a number of ways
to "slice and dice" documents, and really focus on efficiency, and
minimizing the time required to scan, index and capture data.
Scanning Challenges
• Basic capabilities
• No Standardisation
• Documents not searchable
• Time intensive
• Lack of integration into Enterprise
Applications
What Solution do you need today?
Bates Stamping Redaction
Searchable PDFs
Invoice Processing
OCR
ICR
Barcode Reading
ECM Onramp
SharePoint
Forms Processing
Fax Routing
Document Routing PDF Document Assembly
OMR
Automated Extraction
Migration
12332
ATT
1232.00
HP TRIM
Line of Business System
Bridging the gap examples
Account Payable (AP) Invoice Processing
Real Estate Contracts
HR Employee Documents
Purchase Order Processing
Accounts Receivable (AR) Processing
Legal Documentation
Medical records
Vendor Contracts
Engineering Project documentation
Employee Forms
Sales Order Forms
Employee Time Sheets
Customer Surveys
Booking Forms
Interested?
See it in action!
Stand P50
Presented By: Steven CheneryChief Executive Officer