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8/10/2019 BSS Quarterly Report BSS Reports
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Business Support Sector Reports
Report was run on: Nov 09, 2014 - 3:29 PM
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Requests to Employee Relations
Request Date From : 01-Oct-2013
Request Date To : 30-Sep-2014
2013-Q4 2014-Q1 2014-Q2 2014-Q30
400
800
1,200
1,600
2,000
2,400
2,800
2,044
2,302
1,9241,847
TotalRequests
44%
4%2%
2%
2%
1%
1%
1%
1%
0%
0%
0%
0%
0%
0%
0%
0%
0%0%
0%
0%
0%
8,117
ER-OthersLeave Request
GSEC School Fees RequestPersonal InformationGSEC Exit Permission RequestGSEC Business Card RequestGSEC Letter RequestGSEC Loan RequestTransferUAE - Mission RequestER-Time and AttendanceGSEC Change Bank Account RequestGSEC Resignation RequestInternational Mission RequestQualificationGSEC Reimbursement RequestER-Replacement/New GSEC ID CardGSEC Edeyah Loan RequestER-Business CardsER-Include Previous ServicesGSEC Legal DocumentsER-Lost Daman CardsStandard AppraisalHousing Allowance Eligibility
2013-Q4 2014-Q2 2014-Q3 2014-Q1 Total
ER-Others 1189 697 653 1020 3559
Leave Request 574 902 760 1001 3237
GSEC School Fees Request 13 44 259 28 344
Personal Information 105 31 4 45 185
GSEC Exit Permission Request 81 39 28 14 162
GSEC Business Card Request 19 51 41 48 159
GSEC Letter Request 22 29 22 37 110
GSEC Loan Request 5 27 14 26 72
Transfer 16 14 11 30 71
UAE - Mission Request 22 27 21 70
ER-Time and Attendance 1 25 4 3 33
GSEC Change Bank Account Request 5 6 8 19
Qualification 2 7 9 18
International Mission Request 13 5 18
GSEC Resignation Request 2 6 5 5 18
GSEC Reimbursement Request 4 3 4 11
ER-Replacement/New GSEC ID Card 3 4 1 1 9
GSEC Edeyah Loan Request 6 6
ER-Business Cards 2 1 1 4
ER-Include Previous Services 1 1 1 1 4
GSEC Legal Documents 3 3
Standard Appraisal 2 2
ER- Lo st Da ma n Ca rd s 1 1 2
Housing Allowance Eligibility 1 1
Total 2044 1924 1847 2302 8117
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Requests to Employee Relations (Continued)
58.17%
28.08%
0.6360%
5.137%
3.963%
0.9295%
1.076%
0.2446%
0.7828%
0.04892%
0.2446%
0.09785%
0.09785%
0.1468%
0.09785%
0.04892%
0.1468%
0.04892%
2,044
2013-Q4
36.23%
46.88%
2.287%
1.611%
2.027%
2.651%
1.507%
1.403%
0.7277%
1.143%
1.299%
0.3119%
0.3638%
0.6757%
0.3119%
0.2079%
0.2079%
0.05198%
0.05198%
0.05198%
1,924
2014-Q2
35.35%
41.15%
14.02%0.2166%
1.516%
2.220%
1.191%
0.7580%
0.5956%
1.462%
0.2166%
0.2707%
0.2707%
0.1624%
0.05414%
0.3249%
0.05414%
0.1083%
0.05414%
1,847
2014-Q3
44.31%
43.48%
1.216%
1.955%
0.6082%
2.085%
1.607%
1.129%
1.303%
0.9123%
0.1303%
0.3475%
0.3910%
0.2172%
0.1738%
0.04344%
0.04344%
0.04344%
2,302
2014-Q1
ER-OthersLeave RequestGSEC School Fees RequestPersonal InformationGSEC Exit Permission RequestGSEC Business Card RequestGSEC Letter RequestGSEC Loan RequestTransferUAE - Mission RequestER-Time and AttendanceGSEC Change Bank Account Request
QualificationInternational Mission RequestGSEC Resignation RequestGSEC Reimbursement RequestER-Replacement/New GSEC ID CardGSEC Edeyah Loan RequestER-Business CardsER-Include Previous ServicesGSEC Legal DocumentsStandard AppraisalER-Lost Daman CardsHousing Allowance Eligibility
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Requests to General Services
Request Date From : 01-Oct-2013
Request Date To : 30-Sep-2014
Requests by Quarter Requests by Type
2013-Q4 2014-Q1 2014-Q2 2014-Q30
400
800
1,200
1,600
2,000
2,400
1,809
2,1122,012
1,503
TotalRequests
Requests by Type
33%
21%
6%
5%
5%4%
3%
3%
2%
2%
2%
2%
1%
1%
1%
0%
0%
0%
0%
0%
0%0%
7,440
GS-OthersGS-TransportationGS-Dispensing StationeryGS-CateringGS-Maintenance ServicesGS-Office Allocation/RelocationGS-SecurityGS-Office Equipment/FurnitureGS-Documents TranslationGS-Printing servicesGS-Car Insurance (Personal Cars)GS-Hotel ReservationsGS-Residency/VisaBusiness CardsOthersReplacement/New GSEC ID CardGS-Send MailGS-Tickets BookingGS-NewspapersGiftsTime and AttendanceInternal CommunicationGS-Pest Control/CleaningInclude Previous Services
2014-Q2 2014-Q3 2013-Q4 2014-Q1 Total
GS-Others 606 288 590 965 2449
GS-Transportation 428 291 440 420 1579
GS-Dispensing Stationery 168 159 164 131 622
GS-Catering 125 72 123 112 432
GS-Maintenance Services 107 113 84 84 388
GS-Office Allocation/Relocation 98 116 76 69 359
GS- Se cu rit y 11 3 1 89 302
GS-Office Equipment/Furniture 58 44 65 47 214
GS-Documents Translation 54 39 35 61 189
GS-Printing services 35 68 29 36 168
GS-Car Insurance (Personal Cars) 45 39 22 52 158
GS-Hotel Reservations 49 39 37 26 151
GS-Residency/Visa 22 6 61 33 122
Business Cards 37 27 32 96
Others 13 8 22 23 66
Replacement/New GSEC ID Card 9 6 25 4 44
GS-Send Mail 8 12 10 30
GS-Tickets Booking 12 9 4 2 27
GS-Newspapers 12 2 2 2 18
Gifts 9 1 1 2 13
Time and Attendance 1 1 1 3
Internal Communication 1 1 1 3
GS-Pest Control/Cleaning 1 1 2
Include Previous Services 1 1
Total 2012 1503 1809 2112 7436
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Type Per Quarter
30.12%
21.27%
6.213%
5.318%
4.871%
5.616%
2.883%
2.684%
1.740%
2.237%
2.435%
1.093%
1.839%
0.6461%
0.4473%0.3976%
0.5964%
0.5964%
0.4473%
0.04970%
0.04970%
0.04970%
2,012
2014-Q2
19.16%
19.36%
10.58%
4.790%
7.518%
7.718%
12.57%
2.927%
2.595%
4.524%
2.595%
2.595%
0.3992%
0.5323%
0.3992%0.7984%
0.5988%
0.1331%
0.06653%
0.06653%
0.06653%
1,503
2014-Q3
32.61%
24.32%
9.066%
6.799%
4.643%
4.201%
3.593%
1.935%
1.603%
1.216%
2.045%
3.372%
1.493%
1.216%
1.382%
0.2211%
0.1106%
0.05528%
0.05528%
0.05528%
1,809
2013-Q4
45.69%
19.89%
6.203%5.303%
3.977%
3.267%
2.225%
2.888%
1.705%
2.462%
1.231%
1.562%
1.515%
1.089%
0.1894%
0.4735%
0.09470%
0.09470%
0.09470%
0.04735%
2,112
2014-Q1
GS-OthersGS-TransportationGS-Dispensing StationeryGS-CateringGS-Maintenance ServicesGS-Office Allocation/RelocationGS-SecurityGS-Office Equipment/FurnitureGS-Documents TranslationGS-Printing servicesGS-Car Insurance (Personal Cars)GS-Hotel ReservationsGS-Residency/VisaBusiness CardsOthersReplacement/New GSEC ID CardGS-Send MailGS-Tickets BookingGS-NewspapersGiftsTime and AttendanceInternal CommunicationGS-Pest Control/CleaningInclude Previous Services
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BSS Demography
Request Date From : 01-Oct-2013
Request Date To : 30-Sep-2014
Employee Vs. Vacancy
2013-Q4 2014-Q1 2014-Q2 2014-Q30
30
60
90
120
150
180
0
30
60
90
120
150
180
153 154 155
169
121.0115.0 113.0 114.0
32.00 39.00 42.00
55.00
VacancyEmployee CountPosition
Male Vs. Female National Vs. Expat
2013-Q4 2014-Q1 2014-Q3 2014-Q20
20
40
60
80
100
120
140
0
20
40
60
80
100
120
140
121115 114 113
74.0069.00
66.00 66.00
47.0046.00 48.00 47.00
FemaleMaleTotal
2013-Q4 2014-Q1 2014-Q3 2014-Q20
20
40
60
80
100
120
140
0
20
40
60
80
100
120
140
121115 114 113114.0
109.0 112.0
109.0
7.0006.000 2.000 4.000
ExpatsNationalTotal
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GSEC Active Employees
Request Date From : 01-Oct-2013
Request Date To : 30-Sep-2014
2013-Q4 2014-Q1 2014-Q2 2014-Q30
50
100
150
200
250
300
350
400
450
500
395 400 415 430
EmployeesCount
Male vs Famale Nationals vs Expats
2013-Q4 2014-Q1 2014-Q2 2014-Q30
50
100
150
200
250
300
350
400
450
500
209 213 222
235
186 187 193
195
FemaleMale
2013-Q4 2014-Q1 2014-Q2 2014-Q30
50
100
150
200
250
300
350
400
450
500
369 374391
40726 26
24 23
ExpatsNational
Male Female Total
2013-Q4 209 186 395
2014-Q1 213 187 400
2014-Q2 222 193 415
2014-Q3 235 195 430
National Expats Total
2013-Q4 369 26 395
2014-Q1 374 26 400
2014-Q2 391 24 415
2014-Q3 407 23 430
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New Hire Trend
Request Date From : 01-Oct-2013
Request Date To : 30-Sep-2014
Male vs Female Nationals vs Expats
2013-Q4 2014-Q1 2014-Q2 2014-Q30
3
6
9
12
15
1817
14 14
15
12
4
10
5
MaleFemale
2013-Q4 2014-Q1 2014-Q2 2014-Q30
5
10
15
20
25
30
35
29
17
24
20
1
NationalExpat
Qu art er Ma le Emp loy ee s Fe ma le Empl oy ee s Ma le E mplo ye es % f ema le Empl oy ee s %
2013-Q4 17 12 58.62 41.38
2014-Q1 14 4 77.78 22.22
2014-Q2 14 10 58.33 41.67
2014-Q3 15 5 75.00 25.00
Total 60 31
Quarter Nationals Expats Nationals % Expats %
2013-Q4 29 0 100.00 0.00
2014-Q1 17 1 94.44 5.56
2014-Q2 24 0 100.00 0.00
2014-Q3 20 0 100.00 0.00
Total 90 1
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Quarterly Vacancy Report
Request Date From : 01-Oct-2013
Request Date To : 30-Sep-2014
2013-Q4 2014-Q1 2014-Q2 2014-Q30
150
300
450
600
750
900
0
150
300
450
600
750
900
680 696 695
816
395.0 400.0 415.0
430.0
285.0 296.0 280.0
386.0
VacancyEmployees CountPosition
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Training Enrollment
Request Date From : 01-Oct-2013
Request Date To : 30-Sep-2014
Busin
ess
Support
Sector
Offic
eof
Strategic
Affairs
Offic
eof
Gov
ernm
en
t
Comm
unic
ation
s
Econ
omic
Dev
elo
pm
en
t
Sector
Offic
e
ofL
egal
Affairs
Security
,Justice
an
dSafe
tySector
Social
Dev
elo
pm
en
t
Sector
Offic
eof
State
Own
ed
En
terpris
es
AbuDh
abi
Cen
terfor
Gov
ernm
en
t
Leadership
Offic
eofA
bu
Dh
abiEx
cellen
ce
Pro
gram
Infra
structure
an
d
Environm
en
t
Sector
Civil
Servic
e
Sector
Offic
eof
Busin
ess
Con
tinuity
Man
agem
en
t
Inform
ation
Security
Section
Offic
e
of
the
Dire
ctor
Gen
eral
Offic
e
of
Intern
al
Audit
Session
s
Support
Departm
en
t
Ex
ecutive
Coun
cil
Affairs
Offic
eof
the
Ex
ecutive
Committe
e
Ch
airm
an
0
30
6090
120
150
180
210
177
85 82 63 58 51 47 43 37 34 28 2813 8 4 3 3 2 1
Enrollments
2013-Q4 2014-Q1 2014-Q2 2014-Q3 Total
Business Support Sector 66 44 42 25 177
Office of Legal Affairs 25 14 15 4 58
Office of Strategic Affairs 24 22 15 24 85
Office of Government Communications 19 22 33 8 82
Economic Development Sector 18 13 17 15 63
Security, Justice and Safety Sector 16 17 14 4 51
Office of State Owned Enterprises 15 15 8 5 43
Office of Abu Dhabi Excellence Program 13 6 9 6 34
Social Development Sector 11 8 9 19 47
Infrastructure and Environment Sector 10 10 6 2 28
Abu Dhabi Center for Government Leadership 10 14 5 8 37
Civil Service Sector 7 2 9 10 28
Information Security Section 4 1 2 1 8
Office of the Director General 2 1 1 4
Executive Council Affairs 2 2
Office of Business Continuity Management 2 4 7 13
Office of Internal Audit 1 1 1 3
Sessions Support Department 1 2 3
Office of the Executive Committee Chairman 1 1
Total 246 197 193 131 767
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Training Days
Request Date From : 01-Oct-2013
Request Date To : 30-Sep-2014
2013-Q4 2014-Q1 2014-Q2 2014-Q30
300
600
900
1,200
1,500
1,800
InternationalIn-housePublic
2013-Q4 2014-Q1 2014-Q2 2014-Q3
Public 722 80 806 181
In-house 576 738 260 161
International 235 77 105 39
Total 1533 895 1171 381
2013-Q4 2014-Q1 2014-Q2 2014-Q30
300
600
900
1,200
1,500
1,800
1,533
895
1,171
381
181 161 142 109
TrainingDaysEmployeesAttended
Quarter Training Days Employee Attended
2013-Q4 1533 181
2014-Q1 895 161
2014-Q2 1171 142
2014-Q3 381 109
Total 3980 593
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Procurement Summary Report for GSEC
Request Date From : 01-Oct-2013
Request Date To : 30-Sep-2014
Number of Transactions Amount of Transactions
2013-Q4 2014-Q1 2014-Q2 2014-Q30
50
100
150
200
250
300
350
400
450
325 328 334
259
403
323
366
299
12 17 19 13
410
323
295
173
28 3452
70
Count of PR
Count ofStandard PO
Count ofContract PO
Count ofInvoices forPOCount ofInvoices forContracts
2013-Q4 2014-Q1 2014-Q2 2014-Q30M
15M
30M
45M
60M
75M
90M
105M
89.74M
79.75M
53.45M
91.22M
61.48M
19.42M
31.68M
48.46M
90.73M
48.92M
34.90M
25.24M23.87M
11.49M16.08M 13.73M
33.73M
5,047.36K
11.55M
18.30M
PR Amount
Standard POAmount
Contract POAmount
InvoiceAmount forPOInvoiceAmount forContract
Quarter Total Number of PRs Numer of
Standard POs
Number of Contract POs Number of Invoices for
POS
Number of Invoices
for Contracts
2013-Q4 325 403 12 410 28
2014-Q1 328 323 17 323 34
2014-Q2 334 366 19 295 52
2014-Q3 259 299 13 173 70
Total 1246 1391 61 1201 184
Quarter Total PRs Amount Total POs Amount POs Amount f or
Contract
Invoices Amount for
POs
Invoices Amount for
Contracts
2013-Q4 89,736,451.13 61,479,843.57 90,730,488.50 23,867,336.09 33,734,190.51
2014-Q1 79,754,370.56 19,421,162.69 48,923,278.22 11,491,634.69 5,047,358.87
2014-Q2 53,446,190.75 31,679,395.30 34,896,030.37 16,079,316.40 11,549,753.24
2014-Q3 91,220,487.31 48,455,920.79 25,237,127.07 13,725,904.58 18,303,412.24
Total 314,157,499.75 161,036,322.35 199,786,924.16 65,164,191.76 68,634,714.86
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Procurement Detail Report
Number of Purchase Requisitions, Purchase Orders and Invoices Created
Business
Support
Sector
Government
Communications
AbuDhabiCenter
ForGovernment
Leadership
Chairman
Office
AbuDhabi
Excellence
Program
Corporate
and
Strategic
Affairs
Security,
Justice&
Safety
Sector
State
Owned
Enterprises
Economic
Development
Sector
Legal
Affairs
division
Civil
Service
Sector
Infrastructure
&Environment
Sector
Business
Continuity
Management
Office
Social
Development
Sector
ExecutiveOffice
ofSecretary
General
Un
Identified
Public
Administration
Directorate
Session
Support
Dept
Director
General
Centersof
Excellence
Internal
Audit
0
100
200
300
400
500
600
700
No. of PRs
No. of Standard POs
No. of Contract POs
No. of Invoices for POs
No. of Invoices forContracts
Sector No. of PRs No. of Standard POs No. of Contract POs No. of Invoices created against POs No. of Invoices for POs created against Conract
Business Support Sector 549 587 30 495 111
Government Communications 249 248 11 213 13
AbuDhabi Center For GovernmentLeadership
176 190 11 139 30
Chairman Office 83 78 0 76 0
Abu Dhabi Excellence Program 61 155 3 149 12
Corporate and Strategic Affairs 23 32 2 19 11
Security, Justice & Safety Sector 23 22 1 23 1
State Owned Enterprises 15 12 1 5 2
Economic Development Sector 14 13 0 8 1
Legal Affairs division 13 15 1 47 1
Civil Service Sector 11 11 0 8 2
Infrastructure & Environment Sector 8 6 4 6 0
Business Continuity Management Office 8 7 0 7 0
Social Development Sector 5 4 0 4 0
Executive Office of Secretary General 5 5 0 4 0
Un Identified 4 2 1 0 0
Public Administration Directorate 4 5 0 4 1
Session Support Dept 4 4 0 2 0
Director General 3 6 3 3 1
Centers of Excellence 1 1 0 1 0
Internal Audit 1 1 0 1 0
Total 1260 1404 68 1214 186
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Total Amount for Purchase Requisitions, Purchase Orders and Invoices Created
Business
Support
Sector
Government
Communications
AbuDhabiCenter
ForGovernment
Leadership
Chairman
Office
AbuDhabi
Excellence
Program
Corporate
and
Strategic
Affairs
Security,
Justice&
Safety
Sector
State
Owned
Enterprises
Economic
Development
Sector
Legal
Affairs
division
Civil
Service
Sector
Infrastructure
&Environment
Sector
Business
Continuity
Management
Office
Social
Development
Sector
ExecutiveOffice
ofSecretary
General
Un
Identified
Public
Administration
Directorate
Session
Support
Dept
Director
General
Centersof
Excellence
Internal
Audit
0M
20M
40M
60M
80M
100M
120MPR Amount
Standard PO Amount
Contract PO Amount
Invoice Amount for PO
Invoice Amount forContract
Sector Total PRs Amount Standard POs Amount POs Amount created againstContracts
Invoices Amount created againstPOs
Invoices Amount for POs createdagainst Conract
Business Support Sector 78,839,719.89 35,212,998.64 105,133,476.09 18,165,073.39 12,945,385.25
Government Communications 46,878,710.48 30,167,866.26 25,447,179.00 15,174,743.58 13,448,642.00
AbuDhabi Center For GovernmentLeadership
89,053,932.68 22,816,534.95 29,914,062.18 5,100,242.51 6,548,602.00
Chairman Office 15,862,694.80 7,450,373.33 0.00 5,933,921.34 0.00
Abu Dhabi Excellence Program 14,137,124.96 22,943,596.21 11,606,019.50 9,046,240.38 12,905,802.26
Corporate and Strategic Affairs 4,027,031.16 2,518,955.35 2,903,824.20 365,737.15 1,887,832.26
Security, Justice & Safety Sector 791,612.72 4,848,478.27 4,350,000.00 3,663,844.46 1,130,000.00
State Owned Enterprises 26,351,202.38 3,690,057.70 232,218.00 2,168,293.33 38,704.06
Economic Development Sector 2,796,967.25 1,694,798.25 0.00 576,482.91 19,352.03
Legal Affairs division 3,431,802.96 1,777,040.93 547,520.00 1,203,728.31 273,760.00
Civil Service Sector 75,067.00 1,274,935.80 0.00 26,034.00 1,245,868.00
Infrastructure & Environment Sector 1,471,418.36 707,956.85 1,998,560.00 707,974.35 0.00
Business Continuity Management Office 63,546.00 54,377.00 0.00 54,377.00 0.00
Social Development Sector 721,200.14 154,546.72 0.00 122,487.72 0.00
Executive Office of Secretary General 12,870.00 12,451.00 0.00 11,051.00 0.00
Un Identified 8,620,998.42 1,906,939.69 17,730,000.00 0.00 0.00
Public Administration Directorate 17,739,924.00 17,743,574.00 0.00 13,574.00 17,730,000.00
Session Support Dept 225,873.37 76,913.08 0.00 44,302.00 0.00
Director General 2,975,669.00 5,904,144.16 4,376,881.00 2,706,300.16 460,767.00
Centers of Excellence 1,000.00 650.00 0.00 650.00 0.00
Internal Audit 79,134.17 79,134.17 0.00 79,134.17 0.00
Total 314,157,499.75 161,036,322.36 204,239,739.97 65,164,191.76 68,634,714.86
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Requisition Processing Trend
Request Date From : 01-Oct-2013
Request Date To : 30-Sep-2014
Purchase Requisitions below amount AED 50,000 Purchase Requisitions above amount AED 50,000
2013-Q4 2014-Q1 2014-Q2 2014-Q30
50
100
150
200
250
300
277268
279
190
7 5 1 2213 15
36
WithinExpectedDate
AfterExpectedDate
Still OpenAfterExpectedDate
2013-Q4 2014-Q1 2014-Q2 2014-Q30
5
10
15
20
25
30
35
40
3129
36
26
9
22
119
WithinExpectedDate
AfterExpectedDate
Still OpenAfterExpectedDate
Qu art er Pr oce ss ed wi thi n Ex pe ct edDate
Processed after Expected Date PRS Still Open after Expected Date
2013-Q4 277 7 2
2014-Q1 268 5 13
2014-Q2 279 1 15
2014-Q3 190 2 36
Total 1014 15 66
Q ua rt er P ro ce ss ed wit hin Ex pec te d D at e P ro ce ss ed af te r Ex pe ct ed Da te PR S St il l Op en af terExpected Date
2013-Q4 31 9 0
2014-Q1 29 22 0
2014-Q2 36 11 0
2014-Q3 26 9 0
Total 122 51 0
* Please note: Expected processing time is 30 days.
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Finance Report
Period From : Oct-13
Period To : Sep-14
YTD Budget Vs. Spent - Summary YTD Spending By Type
2013-Q4 2014-Q1 2014-Q2 2014-Q30M
200M
400M
600M
800M
1,000M
1,200M
1,007M1,072M 1,072M 1,072M
868.7M
569.3M648.4M
691.0M AnnualBudget
YTD Spent
YTD Budget Vs. Spent - Detail
2013-Q4 2014-Q1 2014-Q2 2014-Q3-200M
0M
200M
400M
600M
800M
1,000M
1,200M
1,006.95M1,071.97M 1,071.97M 1,071.97M
764.40M
158.72M
341.19M
505.48M
426.96M324.18M 172.75M
104.26M
-16.40M -17.01M
12.75M YTD Forecast
YTD Actual
YTDEncumbranceAnnualBudget
75.22%
22.14%
2.638%
764.4M
2013-Q4
90.99%
5.041%
3.971%
158.7M
2014-Q1
82.61%
14.31%
3.084%
341.2M
2014-Q2
82.75%
14.39%
2.859%
505.5M
2014-Q3
Manpower
Operations
CapitalExpense
Annual Budget YTD Encumbrance YTD Actual YTD Forecast
2013-Q4 1,006,949,000.00 104,255,482.31 764,396,287.55 0.00
2014-Q1 1,071,968,000.00 -16,397,301.70 158,717,723.93 426,961,266.69
2014-Q2 1,071,968,000.00 -17,010,140.05 341,187,031.78 324,176,891.73
2014-Q3 1,071,968,000.00 12,752,574.04 505,484,424.80 172,745,666.28
2013-Q4 2014-Q1 2014-Q2 2014-Q3
Manpower 574,959,568.66 144,413,326.29 281,851,569.48 418,297,162.02
Op er ati on s 1 69 ,2 71 ,2 40 .9 3 8 ,00 1, 32 5.1 6 4 8,8 11 ,9 41 .2 2 7 2,7 35 ,1 95 .2 0
C apit al Expense 20,165,477.96 6 ,303,072.48 10,523,521.08 14,452,067.58
Total 764,396,287.55 158,717,723.93 341,187,031.78 505,484,424.80
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Page 19 of 27
Finance Report (continued)
Budget Vs. Estimated Actual
Operations Manpower
Con
sultan
cy
an
d
Proffe
ssion
al
Fees
Adv
ertisin
g
an
d
Public
ation
s
Offic
e
Su
pport
Servic
e
Offic
e
Su
pp
lies
an
d
Prin
ting
Ren
t
Meetin
gs
an
d
Gatherin
gs
Con
tingen
cy
Man
pow
er
Outsourcin
g
Comm
unic
ation
Servic
es
Others
Public
Trainin
g
0M
20M
40M
60M
80M
100M
120M
140M
160M
AnnualBudgetYTD ActualSpent
2013-Q4
Con
sultan
cy
an
d
Proffe
ssion
al
Fees
Adv
ertisin
g
an
d
Public
ation
s
Public
Trainin
g
Offic
e
Su
pp
lies
an
d
Prin
ting
Ren
t
Offic
e
Su
pport
Servic
e
Meetin
gs
an
d
Gatherin
gs
Man
pow
er
Outsourcin
g
Con
tingen
cy
Comm
unic
atio
n
Servic
es
Others
-60M
-30M
0M
30M
60M
90M
120M
150M
AnnualBudgetYTD ActualSpent
2014-Q1
Monthly Basic SalaryMonthly Staff Benefits
Training and MissionsEOS and Pension
Travel Tickets AllowanceChildren School Fees
Health InsuranceAnnual Bonus
0M
50M
100M
150M
200M
250M
300M
350M
AnnualBudgetYTD ActualSpent
2013-Q4
Monthly Basic Salary
Monthly Staff Benefits
EOS and Pension
Annual Bonus
Travel Tickets Allowance
Children School Fees
Training and Missions
Health Insurance
0M
50M
100M
150M
200M
250M
300M
350M
400M
AnnualBudgetYTD ActualSpent
2014-Q1
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Co
nsultan
cy
an
d
Proffe
ssion
al
Fe
es
Ad
vertisin
g
an
d
Pu
blication
s
Pu
blic
Trainin
g
Office
Su
pplie
s
an
d
Printin
g
Re
nt
Office
Su
pport
Se
rvice
Me
etings
an
d
Ga
therin
gs
Ma
npow
er
Ou
tsourcin
g
Co
ntingen
cy
Co
mmunic
ation
Se
rvices
Others
-60M
-30M
0M
30M
60M
90M
120M
150M
AnnualBudgetYTD ActualSpent
2014-Q2
Con
sultan
cy
an
d
Proffe
ssion
al
Fees
Adv
ertisin
g
an
d
Public
ation
s
Public
Trainin
g
Offic
e
Su
pp
lies
an
d
Prin
ting
Ren
t
Offic
e
Su
pport
Servic
e
Meetin
gs
an
d
Gatherin
gs
Man
pow
er
Outsourcin
g
Con
tingen
cy
Comm
unic
ation
Servic
es
Others
-60M
-30M
0M
30M
60M
90M
120M
150M
AnnualBudgetYTD ActualSpent
2014-Q3
Monthly Basic SalaryMonthly Staff Benefits
EOS and PensionAnnual Bonus
Travel Tickets AllowanceChildren School Fees
Training and MissionsHealth Insurance
0M
50M
100M
150M
200M
250M
300M
350M
400M
AnnualBudgetYTD ActualSpent
2014-Q2
Monthly Basic SalaryMonthly Staff Benefits
EOS and PensionAnnual Bonus
Travel Tickets AllowanceChildren School Fees
Training and MissionsHealth Insurance
0M
50M
100M
150M
200M
250M
300M
350M
400M
AnnualBudgetYTD ActualSpent
2014-Q3
Quarter Account Description YTD Budget YTD Encumbrance YTD Actual
2 01 3- Q4 Co nsu lt anc y a nd Pr of fe ssi on al Fe es 1 38 ,8 32 ,0 00. 00 7 7, 26 5, 26 0. 60 3 6, 83 6, 05 0. 12
2013-Q4 Advertising and Publications 47,408,000.00 5,745,518.27 49,851,537.812013-Q4 Office Support Service 29,519,000.00 19,654,098.00 27,319,188.48
2013-Q4 Office Supplies and Printing 18,916,000.00 -3,923,529.00 14,701,423.43
2013-Q4 Rent 16,057,000.00 -804,328.12 16,130,825.70
2013-Q4 Meetings and Gatherings 14,304,000.00 3,315,258.92 5,609,385.70
2013-Q4 Contingency 12,000,000.00 0.00 0.00
2013-Q4 Manpower Outsourcing 11,881,000.00 259,814.92 7,328,975.34
2013-Q4 Communication Services 4,906,000.00 -20,056.00 4,075,450.57
Quarter Account Description YTD Budget YTD Encumbrance YTD Actual
2013-Q4 Monthly Basic Salary 323,931,000.00 0.00 268,145,885.44
2013-Q4 Monthly Staff Benefits 183,006,000.00 188,936.51 197,594,893.382013-Q4 Training and Missions 69,799,000.00 83,127.74 21,153,858.04
2013-Q4 EOS and Pension 61,470,000.00 0.00 52,683,609.69
2013-Q4 Travel Tickets Allowance 20,039,000.00 0.00 19,039,331.76
2013-Q4 Children School Fees 19,911,000.00 -115,930.00 7,532,782.93
2013-Q4 Health Insurance 19,186,000.00 0.00 8,809,207.42
2013-Q4 Annual Bonus 15,784,000.00 0.00 0.00
2014-Q1 Monthly Basic Salary 367,486,416.10 0.00 69,559,480.51
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Quarter Account Description YTD Budget YTD Encumbrance YTD Actual
2013-Q4 Others 0.00 0.00 5,089,874.08
2013-Q4 Public Training 0.00 2,512,224.17 2,328,529.70
2 01 4- Q1 Co nsu lt anc y a nd Pr of fe ssi on al Fe es 1 14 ,8 11 ,7 70. 00 - 44, 42 4, 23 1. 23 82 0, 38 4. 10
2014-Q1 Advertising and Publications 49,575,730.00 8,144,566.06 2,837,797.52
2014-Q1 Public Training 45,949,115.30 28,917,654.87 820,353.22
2014-Q1 Office Supplies and Printing 22,658,359.70 3,113,436.45 1,388,084.94
2014-Q1 Rent 16,765,450.00 77,599.00 43,092.00
2014-Q1 Office Support Service 13,126,960.00 -15,929,098.85 721,900.01
2014-Q1 Meetings and Gatherings 12,712,460.00 -30,730.50 794,377.01
2014-Q1 Manpower Outsourcing 8,456,065.00 2,040,939.07 553,859.45
2014-Q1 Contingency 5,787,590.00 0.00 0.00
2014-Q1 Communication Services 2,501,500.00 -9,994.00 13,994.00
2014-Q1 Others 0.00 0.00 7,482.91
2 01 4- Q2 Co nsu lt anc y a nd Pr of fe ssi on al Fe es 1 14 ,8 11 ,7 70. 00 - 47, 16 0, 14 7. 26 8 ,12 8, 34 8. 84
2014-Q2 Advertising and Publications 49,575,730.00 10,884,396.87 11,876,805.01
2014-Q2 Public Training 45,949,115.30 22,127,499.22 7,554,981.36
2014-Q2 Office Supplies and Printing 22,658,359.70 2,668,238.25 7,820,667.74
2014-Q2 Rent 16,765,450.00 -17,150.00 7,029,386.03
2014-Q2 Office Support Service 13,126,960.00 -11,954,758.59 2,875,639.49
2014-Q2 Meetings and Gatherings 12,712,460.00 -218,778.50 2,019,972.47
2014-Q2 Manpower Outsourcing 8,456,065.00 2,725,159.07 1,112,749.41
2014-Q2 Contingency 5,787,590.00 0.00 0.00
2014-Q2 Communication Services 2,501,500.00 -9,994.00 365,354.00
2014-Q2 Others 0.00 0.00 28,036.87
2 01 4- Q3 Co nsu lt anc y a nd Pr of fe ssi on al Fe es 1 14 ,8 11 ,7 70. 00 - 40, 77 5, 30 4. 33 1 1, 82 5, 82 9. 30
2014-Q3 Advertising and Publications 49,575,730.00 19,174,621.26 16,880,480.28
2014-Q3 Public Training 45,949,115.30 29,649,965.73 9,465,565.33
2014-Q3 Office Supplies and Printing 22,658,359.70 6,027,078.87 11,110,421.98
2014-Q3 Rent 16,765,450.00 -13,650.00 10,553,314.25
2014-Q3 Office Support Service 13,126,960.00 -5,556,933.65 4,569,906.39
2014-Q3 Meetings and Gatherings 12,712,460.00 -554,802.50 2,781,262.27
2014-Q3 Manpower Outsourcing 8,456,065.00 1,249,318.14 5,078,427.10
2014-Q3 Contingency 5,787,590.00 0.00 0.00
2014-Q3 Communication Services 2,501,500.00 -9,994.00 437,035.07
2014-Q3 Others 0.00 0.00 32,953.23
Quarter Account Description YTD Budget YTD Encumbrance YTD Actual
2014-Q1 Monthly Staff Benefits 227,276,463.01 5,060.00 31,723,322.45
2014-Q1 EOS and Pension 70,662,766.48 0.00 14,899,319.03
2014-Q1 Annual Bonus 27,901,314.97 0.00 6,335,248.00
2014-Q1 Travel Tickets Allowance 25,563,142.26 0.00 16,817,861.81
2014-Q1 Children School Fees 22,499,062.50 0.00 248,026.80
2014-Q1 Training and Missions 22,248,985.34 1,828,068.77 3,558,048.67
2014-Q1 Health Insurance 15,984,849.34 -115,466.18 1,272,019.02
2014-Q2 Monthly Basic Salary 367,486,416.10 0.00 139,819,439.08
2014-Q2 Monthly Staff Benefits 227,276,463.01 134,660.00 73,176,673.75
2014-Q2 EOS and Pension 70,662,766.48 0.00 29,469,743.79
2014-Q2 Annual Bonus 27,901,314.97 0.00 0.00
2014-Q2 Travel Tickets Allowance 25,563,142.26 0.00 20,998,163.76
2014-Q2 Children School Fees 22,499,062.50 0.00 7,560,313.75
2014-Q2 Training and Missions 22,248,985.34 1,825,840.05 7,038,449.90
2014-Q2 Health Insurance 15,984,849.34 0.00 3,788,785.45
2014-Q3 Monthly Basic Salary 367,486,416.10 0.00 213,037,035.26
2014-Q3 Monthly Staff Benefits 227,276,463.01 -12,940.00 113,599,420.48
2014-Q3 EOS and Pension 70,662,766.48 0.00 44,655,779.23
2014-Q3 Annual Bonus 27,901,314.97 0.00 0.00
2014-Q3 Travel Tickets Allowance 25,563,142.26 0.00 21,407,173.03
2014-Q3 Children School Fees 22,499,062.50 0.00 9,255,838.35
2014-Q3 Training and Missions 22,248,985.34 1,670,300.82 10,484,627.61
2014-Q3 Health Insurance 15,984,849.34 0.00 5,857,288.06
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Page 22 of 27
Finance Report (Continued)
Cash Position
Cash Position - Summary
2013-Q4 2014-Q1 2014-Q2 2014-Q3-900M
-600M
-300M
0M
300M
600M
900M
1,200M
161.2M
321.4M
131.9M
381.2M
1,010M
416.9M
590.1M
892.7M
-849.2M
-95.42M
-458.2M-511.5M
BankBalance
TotalLiabilities
CashSurplus /Deficit
Cash Position - Detail
2013-Q4 2014-Q1 2014-Q2 2014-Q30M
200M
400M
600M
800M
1,000M
1,200M
ClearingAccountEncumbranceAccountsProvisionAccountsPayablesAccounts
Bank Balance
2013-Q4 2014-Q1 2014-Q2 2014-Q3
Pay ab les Acc ount s 32,778,541.88 21,313,958.05 25,273,146.11 25,916,138.94
Provi sion Acc ount s 63,565,693.34 62,003,138.67 53,985,780.04 14,519,364.93
EncumbranceAccounts
912,259,171.40 323,644,114.62 506,837,526.65 671,441,710.25
C lear ing Acc ount 1 ,745,784.97 9 ,889,758.35 4 ,024,182.92 180,871,177.42
Cash Surplus / Deficit -849,177,921.14 -95,421,796.78 -458,228,596.48 -511,522,552.32
Total 161,171,270.45 321,429,172.91 131,892,039.24 381,225,839.22
Bank Balance
2013-Q4 2014-Q1 2014-Q2 2014-Q3
Bank Balance 161,171,270.45 321,429,172.91 131,892,039.24 381,225,839.22
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Page 23 of 27
AP Invoice Aging Report
Request Date From : 01-Oct-2013
Request Date To : 30-Sep-2014
Total Amount Due Total Amount Due% by Bucket
Undue Amount1 to 30 Days Overdue
31 to 60 Days Overdue61 to 90 Days Overdue
Over 90 Days Overdue0M
5M
10M
15M
20M
25M
30M
24.63M
2,145.43K
212.20K 840.84K
2,348.60K
Due Amount
82%
7%
1%
3%
8%
Undue Amount1 to 30 Days Overdue31 to 60 Days Overdue61 to 90 Days OverdueOver 90 Days Overdue
Aging Bucket Name Amount to be Paid Percent of Total%
Undue Amount 24,634,094.00 81.62
1 to 30 Days Overdue 2,145,431.00 7.11
31 to 60 Days Overdue 212,201.00 0.70
61 to 90 Days Overdue 840,835.00 2.79
Over 90 Days Overdue 2,348,597.00 7.78
Total 30,181,158.00
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IT Service Desk Requests
Request Date From : 01-Oct-2013
Request Date To : 30-Sep-2014
Number of Requests by Quarter Number of Requests by Category
No data to display No data to display
Total
Total
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Quarter wise Request Category
No data to display
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Internal Communications
Request Date From : 01-Oct-2013
Request Date To : 30-Sep-2014
Number of Requests Number of Requests by Type
2013-Q4 2014-Q1 2014-Q2 2014-Q30
50
100
150
200
250
300
85
240
218
167No. ofCommunications
76%
7%
7%
6% 3%
AnnouncementsNews ReleasesPhotographyCorporate NewsActivities
2014-Q2 2013-Q4 2014-Q3 2014-Q1 Total
Announcements 171 56 154 161 542
News Releases 22 9 22 53
Photography 14 38 52
Corporate News 3 24 14 41
Activities 8 5 4 5 22
Total 218 85 167 240 710
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Quarter wise Request Type
78.44%
10.09%
6.422%
1.376%
3.670%
218.0
2014-Q2
65.88%
28.24%
5.882%
85.00
2013-Q4
92.22%
5.389%
2.395%
167.0
2014-Q3
67.08%
9.167%
15.83%
5.833%
2.083%
240.0
2014-Q1
AnnouncementsNews ReleasesPhotographyCorporate NewsActivities