Building ResilientSchool Districts

Douglas Tripp, Senior Director-Safety and Emergency ManagementKate Hardie, Director-Emergency Management and Business Continuity November 13, 2019

Welcome and Introductions

Safety and Emergency Management

• Office of Emergency Management and Business Continuity

• Office of the Fire Marshal• Office of Safety

Emergency Management

• Build organizational resilience to adverse events, business disruptions and emergencies

• Develop and implement comprehensive emergency management and business continuity plans and procedures

• Develop and provide standardized emergency preparedness training programs• Plan, coordinate and deliver emergency preparedness drills and exercises

• Lead district-wide business continuity, disaster recovery and emergency management programs

• Coordinate the district’s response to critical incidents and emergencies• Manage the district’s Emergency Operations Center• Collaborate with emergency management and public safety partners

Senior Director, Safety and Emergency

Management

Director, Emergency Management and

Business Continuity

Administrator, Planning

Assistant Director, Emergency

Management

Emergency Preparedness Administrator

Emergency Preparedness Administrator

Emergency Preparedness Administrator

Emergency Preparedness Administrator

Emergency Preparedness Administrator

Administrator, Business Continuity

Resilience Framework

Leadership & Culture

Change Ready

Network and Relationships

Resilience Framework

Preparedness

ResponseRecovery

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Leadership & Culture

Change Ready

Network and Relationships

Preparedness

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Knowing your risks and taking steps to mitigate

Preparedness

Planning

• Assess Gaps/Risks/ Threats

• Develop Plans/ Procedures

• Continuous Improvement

Training

• Promote Awareness• Develop Competency• Obtain Skills

Drills & Exercise

• Practice Skills• Build Competency• Test Plans/Training• Identify Gaps

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Preparedness

• Comprehensive Emergency Management Plan (CEMP) and annexes

• Continuity of Operations Plan (COOP)• Safe School Plans• Emergency Procedures Manual

• School-Based• Administrative Sites

Planning

• Assess Gaps/Risks/Threats

• Develop Plans/ Procedures

• Continuous Improvement

Preparedness

• School Board Policies• Management Directives• Disaster Procedures

• Disaster pay• Emergency procurement

• Standard Operating Procedures• Technical Guidance Bulletins• Improvement Planning

Planning

• Assess Gaps/Risks/Threats

• Develop Plans/ Procedures

• Continuous Improvement

Preparedness

Planning

• Assess Gaps/Risks/Threats

• Develop Plans/ Procedures

• Continuous Improvement

Resilience Indicators• Innovation & Creativity• Leadership• Decision Making• Planning Strategies• Proactive Posture• Effective Partnerships

Leadership & Culture

Change Ready

Network and Relationships

Preparedness

Training

• Promote Awareness

• Develop Competency

• Obtain Skills

Preparedness Days : Classroom Instruction

What to do in an emergency online training

Bleeding Control Hands-on Training

PreparednessTopics: School-Based

• Active assailant• Bleeding control• Emergency procedures• Standard Response Protocol (SRP)• Emergency evacuation shelter • General awareness (compliance, how-

to, etc.)

Topics: Administrative/Technical• What to do in an emergency• Emergency procedures/SRP Biz• De-escalation

Additional training offered upon request

Training

• Promote Awareness

• Develop Competency

• Obtain Skills

PreparednessResilience Indicators• Staff Engagement• Situation Awareness• Proactive Posture• Leveraging Knowledge• Breaking Silos

Training

• Promote Awareness

• Develop Competency

• Obtain Skills

Leadership & Culture

Change Ready

Network and Relationships

Preparedness• Drills

• Emergency egress (Fire)

• Severe weather• Active assailant

Drills & Exercise

• Practice Skills• Build Competency• Test

Plans/Training• Identify Gaps

PreparednessDiscussion-based exercises• Annual tabletop

exercises

Operations-based exercises• Resilient Orange 2019

• Two-day full scale exercise for active assailant/family reunification

Drills & Exercise

• Practice Skills• Build Competency• Test

Plans/Training• Identify Gaps

Preparedness

Preparedness

Resilience Indicators• Staff Engagement• Stress Testing Plans• Breaking Silos• Leveraging Knowledge• Internal Resources

Drills & Exercise

• Practice Skills• Build Competency• Test

Plans/Training• Identify Gaps

Leadership & Culture

Change Ready

Network and Relationships

Response

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Knowing roles and responsibilities during adverse events, business disruptions and emergencies

Response

Response

• Immediate actions to save lives, protect property, and meet basic human needs

• Based on planned and adaptive strategies and according to resources

• Coordination with internal and external partners

Response Orange County School Board

Emergency Operations Center (EOC)Executive Policy Group

SuperintendentDeputy Superintendent

General CounselChief of Staff

Chief Operations OfficerChief Academic OfficerChief Finance OfficerChief Facilities Officer

Chief Communications OfficerChief Information Officer

Area Superintendents

Safety Officer Public Information Officer

Joint Information Center (JIC)

Liaison Officer

District Incident Management Team

Safety and Emergency ManagementDistrict Police

Food and Nutrition ServicesInformation TechnologyTransportation Services

Building Code Compliance

Facilities ServicesEnvironmental Compliance

Teaching and LearningSchool Health Services

Psychological and Social ServicesAthletics and Activities

CommunicationsLegal Services

Risk ManagementProcurementFiscal Services

Human Resources

Incident Command Post or Unified Command Post

ResponseIncident Examples

• School evacuation and relocation• Major hurricane• School shooting• Technology disruptions• Widespread utility outages• Workplace violence• Bomb threat• Building flooding• Fire

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Response

District Incident Management Resources

• Executive Policy Group• District Incident Management Team• School Emergency Response Team• Community Partners• Emergency Operations Center (EOC)• WebEOC Incident Management

Software• Mobile Command Vehicle• Two-way radios

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School Incident Management: Administrator Resources

WeatherSentry App-Two log-ins for each school-Provided location-specific alerts and all-clear times-Used for field trips, activities, delayed dismissal, etc.

Emergency Evacuation and Medical Kits-Each school has two evacuation kits and one medical kit-Supplies should be checked regularly and can be re-ordered through iBuy

Emergency Procedures Manuals-Administrative Guide for Principals-Flipbook in locations throughout schools

Response

School Incident Management : Classroom Resources

Classroom Emergency Folders-Evacuation Guidelines-Red/Green/Medical Cards-SRP Reference Guide-Updated Classroom Roster

My-EOP mobile application-Made available to all staff

SRP Posters-Posted in every classroom and throughout the campus

Response

Response

Resilience Indicators• Leadership• Decision Making• Situation Awareness• Effective Partnerships• Leveraging Knowledge• Internal Resources

Leadership & Culture

Change Ready

Network and Relationships

Response

• Immediate actions to save lives, protect property, and meet basic human needs

• Based on planned and adaptive strategies and according to resources

• Coordination with internal and external partners

Recovery

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Knowing how to quickly resume normal operations

Recovery

Recovery

• Activities taking place post-incident

• Includes resumption of normal operations

• Short-term and long-term

• Damage assessment/debris management

• Recovery Task Force• Family Reunification

Center/Family Assistance Center

• FEMA Reimbursement• FEMA Disaster

Recovery Center

Recovery

Recovery

• Activities taking place post-incident

• Includes resumption of normal operations

• Short-term and long-term

OCPS hurricane damage

Recovery

Recovery

• Activities taking place post-incident

• Includes resumption of normal operations

• Short-term and long-term

Recovery

Recovery

• Activities taking place post-incident

• Includes resumption of normal operations

• Short-term and long-term

Resilience Indicators• Leadership• Decision Making• Innovation and Creativity• Planning Strategies• Unity of Purpose• Effective Partnerships• Leveraging Knowledge

Leadership & Culture

Change Ready

Network and Relationships

Questions?

Contact Us

Douglas TrippSenior Director, Safety and Emergency Management

Douglas.Tripp@ocps.net

Kate HardieDirector, Emergency Management and Business Continuity

Kathleen.Hardie@ocps.net

407-317-3468