Post on 22-Oct-2014
description
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Business Presentation
Business Presentation
Formal speech or written information for the business related activities
People who plans a career in business sector need to make business presentation.
What information to include and what to omit andin what order to present information
Purpose of Presentation
Most presentation seeks:
- Reporting - Explaining - Persuading - Motivating
Types of Business Presentation
Oral Presentation• Factual information using using the spoken word• Practices daily in most of business organizations
Written Presentation• Used for complex situations to secure the information.
Delivering
Planning Organizing
DevelopingPracticing
Process ofBusiness Presentation
Process ofBusiness Presentation
Planning - Determine the purpose of presentation - Analyzing the audience - Determining the timing and method of delivery
Organizing - Data and facts collection - Arranging in logical order
Process ofBusiness Presentation
Developing - Developing the Visual adds to attract audience. - Using exact and informative adds. - Eg: using of graphs, tables, pictures etc.
Practicing - Rehearsing by simulating the actual presentation
condition as closely as possible. - Rehearsing in front of mirror, or in open hall.
Process ofBusiness Presentation
Delivering - Important part of oral presentation
- Maintain eye contact, movement, Facial Expression, Dressing, Gesture etc.
- Speaking in the effective manner and answering the question logically with confidence.
Visual aids for Business Presentation
Developing Visual aidsTransparencies and SlidesElectronics Presentation
Delivery of Business PresentationDuring planning of presentation, presenter must decide the method of delivery. Either he/she have to memorize, read it or speak from the notes.
Talk time, content complicity and method should be clear
Memorizing Reading Speaking from Notes
Memorizing Reading Speaking from Notes
This is applicable for short and significant presentation
It is effective, if presentation explore his/ her speech clearly and confidence.
Memorizing Reading Speaking from Notes
Writing art a speech and reading form the prepare text (useful for complex and technical topics)
This types of delivery is not applicable for most business setting (no eye contact, no
flexibility, lack on gesture and expression and )
Memorizing Reading Speaking from Notes
Effective method of business presentation
Notes contain key phrases rather then complete sentences in a print form.
Notes helps to ensure whether the presenting points are covered or not
Organizing the Business PresentationMake a note (note for speaking)
Opening
The Body
Closing
Purpose of opening is to capture the interest of audience
Introduce topic and provide background information
Quote well known person and give a starting fact (real information)
Organizing the Business PresentationMake a note (note for speaking)
Opening
The Body
Closing
Choose a logical Sequences- present on the basis of criteria- arranging in order (order of information)- case solution (with problem posing solution)- elimination of alternativesEstablishment Credibility- support ideas and argument with credible evidence, statistics, examples and actual experiences (Provide handout)- Deal with negative information
Organizing the Business PresentationMake a note (note for speaking)
Opening
The Body
Closing
Ending is a summaries of main points
Finishing on a strong, upbeat note, leaving audience with a clear and simple message
Telling short story, making personal appeal and or end with suitable quotation
Work Team Presentation
- Make individual assignment for a team presentation based on individual strength and performance
- Common strategies for communicating complex projects (need expertise and more time to prepare the entire presentation)
- Extensive planning, and close coordination is needed
- Formationn of team leader and division of work (everyone need not to share equally, so that different section is
assigned for individuals )
A Perfect Presentation
Audience Handoutsproviding a complex data & information
•Supplement of presenters oral information handout to the audience (printed copy of notes ,tables or illustration )
•It provides review and information for the audience long after the presentation
•Helpful, when dealing with complex information. (statical table, graphical table, letter sample etc )
Audience Handoutsproviding a complex data & information
What to include?- Must important information (points) of presentation
- Include additional information which are not fitted in project slides
- Organize handout topic in sequences and provide plenty of white space
Audience Handoutsproviding a complex data & information
When to provide?
It depends on situation and on presentation
Presenter should decide the most effective time to distribute handout either before, during or after the presentation.
(some are provided previously, some are during and some are after the presentation )
Components ofBusiness Presentation
- General Process(Planning, Organizing, Developing, Preparing, Delivering )
- Clothing and Gesture- Power-Point and Visual aids- Audience Handout
Clothing & Gesturefor effective presentation
Hand GestureBody GestureMovement and sound less activitiesFormal dress combination
Power-Pointand visual aids management
What to do, andWhat not to do…?
Things to remember
Slide background and text color Text format and Design Figure and Graph presentation Animation and motion Technology and its proper usage Arrangement and design
Some Examples
Slide background and text color
In general, this types of light and punk background color is not allowed for the business presentation
It irritates audience and they are not attached on what you are saying.
Font Analysis…
TEXT IN ONLY UPPER CASE ARE NOT ALLOWDEDfont should be perfectly analyzedDon’t use fancy fonts for business presentation Choose the perfect fonts which are easy to readDon’t use those color, which do not make any senseDont forget to cheek your worlds (correct spell )Don’t use Complicated words, which is difficult to read
Using Bullets points
•Maximum •use of•Bullet•Points in•Business•Presentation•Does•Not creates•Good
•Impression•So •It is•Better•Not to•Use •Lots of•Bullets•In
•Effective •Business•Presentation
Slide Structure ------ BAD
This page contains too many words for a presentation slide. It is not written in point form, and it creates difficulty for audience to read and for presenter to present each point. it looks much more complicated. In short, my audience will spend too much time trying to read this paragraph instead of listening to me And so that I request you not to do this. This is very bad way of arrangement and it does not
Contd….make any sense. Very bad way of arrangement.
This is not applicable forGood presentation.
Slide Structure ----- GOOD
• Write in point form, not complete sentences• Show one point at a time.• Use at least an 18-point font• Do not make each part over animated• Use graphs rather than just charts and words • Use Light Background Color
Don’t use more then five or six bullet
points in one slide.
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January February March April
Items Sold in First Quarter of 2010 by IBMS business house
Blue Balls
Red Balls
Use Effective Graph ----- Good
Use of Graph -----
Bad
20.4
27.4
90
20.4
30.6
38.6
34.631.6
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January February March April
Blue Balls
Red Balls
Do you understand this…?So make picture appropriate
and readable.
Use Readable Pictures
Conclusionfor good impression
Use an effective and strong closing Your audience is likely to remember your last words
Use a conclusion slide to: Summarize the main points of your presentation suggest future avenues of research
Let audience ask the questions and give the answer
Employment Communication
Concept
Why needed ?
For career Planning
Business Development
For Business Activities
Planning Career
Self Analysis
• What job (career) do you preferred • In what types of organization• Life and Career (what you want to be?)
Planning Career
Research
• Occupational Information (working condition, earning, nature of the work, employment level, job outlook etc )
• Organizational Research
- Industry and company information (Personal Visit, Online or get from 3rd person )
- Networking
(Creating bond between organizational parties, friends, co-workers)
Preparing Resume
What is Resume?A brief record of one’s personal history and qualifications that is typically prepared by an applicant for a job
The emphasis in the resume should be on future rather on the past
Length
Preparing Resume
FormatUse clear, simple design with plenty of white space and logical organization
Don’t try to put everything you know, make it impressive
Format the resume on the standard sized paper
Preparing Resume
ContentProvide identical information (such as- education, work experience, achievements, and references )
First include your name and address (top as main heading)
Then the objectives of jobEducational information Detail professional activities (special aptitude and skills)
Job Application LetterAn application letter communicates to the prospective employer your interest in and qualifications for a position within the organization.TYPES•Solicitated application letter •Unsolicitated application letter
Writing JobApplication Letter
Structure
Address and Salutation
Opening Body part Closing
Structure of Application letter
Address and SalutationAddressing a letter to an individual rather then to an organization
Openingit’s a straight forward (it should be short and reader oriented)State the reason for your letterIdentify the particular position for which you are applying
Structure of Application letter
Body- Main part of the application letter- many sentences don’t repeat the information from the resume- Prioritized your strongest qualifications and show how they can benefit the organisation.-Convey the message of how good you are and how fruitful your presence is going to be …- Avoid too starting from “I”
Structure of Application letter
Closing
Politely ask for the interview .Indicate flexibly regarding your location and time.Use complimentary closing like “sincerely” to end on sweet note with an impression.Be cautious about the presentation : leave enough white space , sign it with blue or black ink and so on..
Preparation forJob Interview
• Researching Organization• Practicing Interview Questions• Preparing of own Questions• Dressing for Success
Conducting yourselfDuring the Interview
Employment
Interview
Communicating after
the Interview
Organization
Once Again…
- Business Presentation- process, types- Delivery of presentation- Visual aids for business presentation Transparencies and slides, electronic presentation
- Career Planning Writing job application letters, resumes writing
- Preparing for Interview
Any Questions ??
Presented by :Prakash Dhakal