Post on 17-Aug-2020
transcript
California State Preschool Program (CSPP) Expansion Funds
Fiscal Year 2018–19
Request for ApplicationsWebinar
CALIFORNIA DEPARTMENT OF EDUCATIONTOM TORLAKSON, State Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
History and Definitions
• The California State Preschool Program(CSPP) was established in 1965.
• Provides eligible families with childrenages three and four years old, withCSPP services in safe, healthy, age-appropriate, and quality educationalenvironments
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TOM TORLAKSONState Superintendent of Public Instruction
History and Definitions (2)
• CSPP age eligible definition:– “Three-year-old children” are children who
will have their third birthday on or beforeSeptember 1, of the fiscal year they arebeing served.
– “Four-year-old children” are children whowill have their fourth birthday on or beforeSeptember 1, of the fiscal year they arebeing served.
• Families must meet eligibility & need criteriadescribed in California Code of Regulations,Title 5 (5 CCR) Section 18078.
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TOM TORLAKSONState Superintendent of Public Instruction
History and Definitions (3)
• Local Educational Agencies (LEAs) are SchoolDistricts, County Offices of Education,Community College Districts, or Direct FundedCharter Schools.
• Non-LEAs are private non-profit agencies,recognized tribal entities, or community basedorganizations.
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TOM TORLAKSONState Superintendent of Public Instruction
Overview
California State Preschool Program (CSPP) expansion funds are now available to provide subsidized early education services to age-eligible three and four year olds in eligible families.
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TOM TORLAKSONState Superintendent of Public Instruction
Overview (2)
What Funding Is Available?
• There is $110 million for Local Educational Agency (LEA) applicants, and part-day/part-year non-LEA applicants providing services on or after April 1, 2019.
• An additional $2 million is available to non-LEAs providing full-day/full-year CSPP services on or after April 1, 2019.
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TOM TORLAKSONState Superintendent of Public Instruction
Funding Priorities
• By Local Planning Council (LPC) prioritieswithin each county
• By order of scores for eligible applications
• Unused funds allocated to counties will beredistributed to successful unfundedapplicants in priority order as stated above.
• Full-day/full-year applicants will be fundedbefore part-day/part-year applicants.
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TOM TORLAKSONState Superintendent of Public Instruction
Statutory and Regulatory Information
• The California Education Code (EC) Title 1,Division 1, Part 6, Chapter 2 sections8235–8237 authorizes the Superintendent ofPublic Instruction to administer CSPPs.
• California Code of Regulations, Title 5(5 CCR), Education Chapter 19, sections18001–18003 provide general provisions forawarding funding.
• If awarded, applicants must adhere to EC, and5 CCR, which are integrated into the FundingTerms and Conditions (FT&C) and the CSPPprogram requirements.
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TOM TORLAKSONState Superintendent of Public Instruction
Statutory and Regulatory Information (2)
• Applicable laws and regulations also includeCDE Audit Guide and The Child CareDevelopment Fund (CCDF) at 45 Code ofFederal Regulations (45 CFR), Part 98(Federal Register, Vol. 72, No. 142, July 24,1998) and all other federal regulatoryrequirements listed on page 4 of the CSPPRequest for Applications (RFA) ProgramOverview.
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TOM TORLAKSONState Superintendent of Public Instruction
Statutory and Regulatory Information (3)
• 5 CCR Section 18272 requires each agency,as part of the Desired Results System, tomaintain a developmental profile that identifiesthe emotional, social, physical, linguistic, andcognitive growth of each child served, and usethe profile to plan and conduct age anddevelopmentally appropriate activities.
https://www.cde.ca.gov/sp/cd/ci/desiredresults.aspand
https://www.cde.ca.gov/sp/cd/ci/drdpforms.asp
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TOM TORLAKSONState Superintendent of Public Instruction
Statutory and Regulatory Information (4)
• The California Department of Education (CDE) monitors each contractor’s administrative performance in accordance with EC Section 8261 and 5 CCR Section 18279 utilizing:
• Annual Contractor Self-Reviews– Program Self-Evaluation
– Federal Program Monitoring/Compliance Monitoring Review
https://www.cde.ca.gov/ta/cr/proginst201819.asp11
TOM TORLAKSONState Superintendent of Public Instruction
Statutory and Regulatory Information (5)
• External Reviews– Contractors must submit an annual
financial and compliance audit to the CDEAudits & Investigations Division pursuant toEC Section 8448(g).https://www.cde.ca.gov/fg/au/pm/
– CDE will conduct program reviewsperiodically using the appropriate reviewinstruments.
https://www.cde.ca.gov/ta/cr/proginst201819.asp
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TOM TORLAKSONState Superintendent of Public Instruction
Application Timelines
Item Date*Request for Applications Released October 30, 2018
Live Webinar November 7, 2018
Applications Due to the ELCD December 18, 2018
Score Notification to Applicants February 1, 2019
Appeals Due to CDE February 21, 2019
Awards Announced March 15, 2019
Contracts Issued April 1, 2019
* Dates subject to change
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TOM TORLAKSONState Superintendent of Public Instruction
Applicant Eligibility
The RFA funding opportunity is available to: • Existing CSPP contractors• Existing Early Learning and Care Division (ELCD)
program contractors that do not have a CSPPcontract
• New agencies without ELCD program contracts
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TOM TORLAKSONState Superintendent of Public Instruction
Applicant Eligibility (2)
To be eligible, applicants must be:
• Licensed or eligible for licensing throughCommunity Care Licensing; or
• Note: Applicants without a license will not beissued a contract until issued a license.
• Exempt from licensing in accordance withHealth and Safety Code Section 1596.792
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TOM TORLAKSONState Superintendent of Public Instruction
Applicant Eligibility (3)
To be eligible, applicants must be:
• Registered with the Secretary of State to dobusiness in California, or
• Possess a valid California Business License
Exception: public entities (i.e. LEAs, recognized tribal entity, local governments., etc.)
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TOM TORLAKSONState Superintendent of Public Instruction
Applicant Eligibility (4)
Current ELCD contractors are eligible to apply except when one or more of the following conditions apply (5 CCR, Section 18001):
• The contractor is on conditional status.• The contractor failed to clear identified
noncompliance items within 12 months of thereview.
• CDE reduced the contractor’s current yearmaximum reimbursement amount.
• The applicant contractor has an outstandingaccounts receivable balance.
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TOM TORLAKSONState Superintendent of Public Instruction
Applicant Eligibility (5)
Current ELCD contractors are eligible to apply except when one or more of the following conditions apply (5 CCR, Section 18001):
• The applicant contractor has a delinquent auditwith the CDE.
• Contractor employs or plans to employ a personin a position of financial responsibility or controlwho has been convicted of a crime involvingmisuse or misappropriation of state or federalfunds, or a state or federal crime involving moralturpitude (EC Section 8406.9)
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TOM TORLAKSONState Superintendent of Public Instruction
Applicant Eligibility (6)
An applicant that is not a current ELCD contractor is eligible to apply for funding, except when one or more of the following conditions apply (5 CCR, Section 18001).
The applicant:• had a previous contract with the CDE that was
terminated or not continued for fiscal or programmatic noncompliance within three years immediately preceding the date the RFA was posted
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TOM TORLAKSONState Superintendent of Public Instruction
Applicant Eligibility (7)
An applicant that is not a current ELCD contractor is eligible to apply for funding, except when one or more of the following conditions apply (5 CCR, Section 18001).
The applicant:• employs or plans to employ a person in a position
of financial responsibility or control who has beenconvicted of a crime involving misuse ormisappropriation of state or federal funds, or astate or federal crime involving moral turpitude(EC Section 8406.9)
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TOM TORLAKSONState Superintendent of Public Instruction
Application Submission
Applications must be received on or before 5:00 p.m. on December 18, 2018 at the followingaddress:
California Department of EducationEarly Learning and Care Division
Attn: Funding and Agency Support Unit1430 N Street, Suite 3410
Sacramento, CA 95814-5901
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TOM TORLAKSONState Superintendent of Public Instruction
Application Submission (2)
Applications for funding must be completed in accordance with the following instructions:• The application must demonstrate the
applicant’s working knowledge of state andfederal early education requirements.
• Applicants must submit all required informationand forms requested in the RFA.
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TOM TORLAKSONState Superintendent of Public Instruction
Application Submission (3)
Applications must conform to the format requirements (i.e. Section X of RFA instructions) regarding paper size, margin, and font size.• CSPP Application Cover Sheet must be included
as the first page for the entire application.• Do not attach additional covers or place
applications in binders.• Applications must be adequately secured with a
staple in the upper left-hand corner.• Failure to submit the application on a timely basis
may result in the disqualification of the application.
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TOM TORLAKSONState Superintendent of Public Instruction
Application Submission (4)
Cost of Preparing Application
• Applicant accepts sole responsibility for allcosts incurred in the development of itsapplication.
• These costs are not reimbursable even if theagency is awarded funds through this RFA.
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TOM TORLAKSONState Superintendent of Public Instruction
Application Submission (5)
Number of Copies Required
• One (1) application with original signature inblue ink by the agency’s authorized agent in allsections(e.g., Certification Signature, Payee DataRecord Form (STD.204))
• Four (4) copies of the entire original application
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TOM TORLAKSONState Superintendent of Public Instruction
Application Submission (6)
Application Due Date
• Applications must be received by: 5:00 p.m. onDecember 18, 2018
• Postmarks will not be accepted.• Applications that do not adhere to submission
requirements will be disqualified.
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TOM TORLAKSONState Superintendent of Public Instruction
Application Review Process
Initial Screening Criteria
Applications must be:
• Timely, must be received by due date• Include all required signatures• Include appropriate number of copies• Eligible for funding pursuant to 5 CCR Section
18001
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TOM TORLAKSONState Superintendent of Public Instruction
Application Review Process (2)
Preliminary Screening
• The applicant’s eligibility for funding andadherence to submission requirements will beverified.
• Disqualified applicants will be notified in writing.• Eligible applications will move forward for
evaluation and scoring.
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TOM TORLAKSONState Superintendent of Public Instruction
Application Review Process (3)
Evaluation and Scoring
• Eligible applicants will be evaluated and scored.• Applicants must obtain a minimum score of 80.5
points (70 percent of 115 maximum points).• The CDE will notify all applicants in writing of their
score.
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TOM TORLAKSONState Superintendent of Public Instruction
Application Review Process (4)
Appeal Process
After receiving their written score notification, the applicant:• Should review their application• May request a copy of the criteria used to score
and any readers comments
An applicant wishing to appeal their score must submit a notice of appeal to the CDE within ten (10) business days of receiving results notification.
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TOM TORLAKSONState Superintendent of Public Instruction
Application Review Process (5)
Results
Final awards will be announced as follows:• Successful applicants will received a proposed
award letter.• Final awards will be posted on the CDE’s website:
https://www.cde.ca.gov/fg/fo/fr/
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CALIFORNIA DEPARTMENT OF EDUCATIONTOM TORLAKSON, State Superintendent of Public Instruction
Early Learning and Care Division
Section X: Program Attachments
Program Narrative Information
TOM TORLAKSONState Superintendent of Public Instruction
Program Narrative
Characteristics of High-Quality Early Education Environments (EC Section 8203)
• Age-appropriate physical environments that meet applicable licensing standards and DRDP system requirements.
• Age appropriate program activities and services that meet the developmental needs of each child
• Program activities, learning materials, teaching methods, meet the cultural and linguistic needs of children
• Learning opportunities promoting children’s success in school• Parent education• Family and community and involvement• Efficient and effective program administration• Provision for the nutritional needs of children• Social & health services
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TOM TORLAKSONState Superintendent of Public Instruction
Program Narrative
Staffing Requirements
• Teachers must have a valid Associate Teacher permit, orhigher, issued by the Commission on Teacher Credentialing(CTC).
• Site Supervisors (may only supervise one site) must have avalid Site Supervisor permit issued by CTC .
• Program Director (required if operating multiple sites) musthave valid Program Director permit or the equivalent
Specific information on permit requirements is located at: https://www.ctc.ca.gov/credentials/creds/child-dev-permits.html
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TOM TORLAKSONState Superintendent of Public Instruction
Program Narrative 5 CCR 18290: Staffing Ratios
Ages Ratios
Infant 0 – 18 months (CCTR) Adult/Child 1:3Teacher/Child 1:16
Toddler 18 – 36 months (CCTR) Adult/Child 1:4Teacher/Child 1:16
Preschool 36 months to enrollment in kindergarten (CCTR or CSPP)
Adult/Child 1:8Teacher/Child 1:24
Three and four year olds as defined in statute (CSPP) Adult/Child 1:8Teacher/Child 1:24
School – Age enrolled in kindergarten through 14 years old (CCTR)
Adult/Child 1:14 Teacher/Child 1:28
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TOM TORLAKSONState Superintendent of Public Instruction
Program Narrative
What is the Desired Results System (DR)?
• California designed the Desired Results System to measure child progress toward six desired developmental outcomes
• Desired Results (DR) defines an overall outcome in a developmental area or “Domain”
• Desired Results for Children and Families is a system designed to improve the quality of programs and services
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TOM TORLAKSONState Superintendent of Public Instruction
Program Narrative
The Six Desired Outcomes
• Children are personally and socially competent• Children are effective learners• Children show physical and motor competence• Children are safe and healthy• Families achieve their goals• Families support children’s learning and
development
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TOM TORLAKSONState Superintendent of Public Instruction
Program NarrativeDRDP Domains
• Approaches to Learning—Self-Regulation
• Social and Emotional Development
• Language and Literacy Development
• English Language Development
• Cognition, Including Math and Science
• Physical Development—Health
• History—Social Science
• Visual and Performing Arts38
TOM TORLAKSONState Superintendent of Public Instruction
Desired Results System
https://desiredresults.us/content/about-desired-results 39
TOM TORLAKSONState Superintendent of Public Instruction
Components of the Desired Results System
The DR system consists of the following components:
1. Desired Results Developmental Profile© (DRDP©)assessment instruments
2. Desired Results Parent Survey
3. Environment Rating Scales (ERS)
4. Program Self Evaluation
More information and training regarding the DR System can be found at: https://desiredresults.us/content/about-desired-results
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TOM TORLAKSONState Superintendent of Public Instruction
Program NarrativeCompleting Section X
• Follow preparation instructions carefully for Section XProgram Narrative of the RFA.
• Applicants must complete a written narrative for programcomponents 1 through 6.
• Must adhere to the page limitations, paper size, fonttype and size, and line per inch limits described onpages 27-35 of the RFA Instructions.
• This is the only section of RFA that is scored• Demonstrate how your program will meet the
educational needs of children and families
• Must align with the scoring rubric
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TOM TORLAKSONState Superintendent of Public Instruction
Program NarrativeProgram Calendar
• Applicants must complete, print, and submit a Program Calendar (EESD-9730) for FY 2018–19 and FY 2019–20. The EESD-9730 will automatically total the Minimum Days of Operation (MDO) when the dates are marked “X.”
• To complete the Program Calendar:– Type the legal name of the applicant/contractor, county, vendor
number, and contract type in the shaded boxes at the top of EESD-9730. Applicants not currently under contract with the CDE must leave the vendor number and contract type and number sections blank.
– Click on the date and enter an “X” for all days when the program will serve subsidized children during the correct FY contract period.
– The total number of days marked with an “X” for each contract will constitute each contractor’s MDO.
– Print the completed EESD-9730 for both Full and Part Year, for FY 2018–19 and for FY 2019–20.
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TOM TORLAKSONState Superintendent of Public Instruction
Program Narrative
Program Compliance with California Code ofRegulations Title 22
• Applicants must complete, print, and submit Form H Compliance with California Code of Regulations, Title 22.
• To complete the Statement of Compliance with California Code of Regulations, Title 22:– All applicants must answer questions one AND two.
– Applicants currently licensed with Community Care Licensing must answer question 3.
• Has the applicant agency or subcontracting agency holding a license with 22 CCR, Community Care Licensing, Division 12, received any non-compliance violation(s) at any site operated by the applicant agency or subcontracting agency within the past twelve months immediately preceding the date of this RFA?
• For applicants that answer YES, please submit supporting documentation that licensing violations have been cleared.
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TOM TORLAKSONState Superintendent of Public Instruction
Form H: Compliance with California Code of Regulations, Title 22
5 CCR § 18020
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https://www.cde.ca.gov/fg/fo/r2/documents/cspprfa18frmh.pdf44
TOM TORLAKSONState Superintendent of Public Instruction
Program NarrativeCompleting Section X
The following components are Scored:1. Agency Philosophy and Introduction
2. Assessment of Need
3. Program Administration
4. Program Quality
5. Parent Involvement and Education
6. Health, Social Services and Community Partnerships
G. Quality Learning Experiences
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TOM TORLAKSONState Superintendent of Public Instruction
Component #1 Agency Philosophy and Introduction
5 CCR § 18271(Scored: 4 points)
Provide a general overview of the agency’s early education and development services for children and families. Include:• Describe your agency, including size, location, types of
services provided • A written philosophical statement and goals and
objectives which support that philosophy • The goals and objectives must reflect the cultural and
linguistic characteristics of the families served by this contract
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TOM TORLAKSONState Superintendent of Public Instruction
Component #1 Agency Philosophy and Introduction
Scoring Rubric
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TOM TORLAKSONState Superintendent of Public Instruction
Component #2 Assessment of Need (1)EC §§ 8499, 8499.3, 8499.5, 8499.7
(Scored: 20 points)
1. Describe the needs assessment process and the findings to include:• Economic levels of families • Ethnicities and languages other than English spoken in
the home • Types of work in the community where services are
proposed• Number of age eligible children in the community where
services are proposed • Number of CSPP eligible families in the community
where services are proposed • Number of child care slots available in the community
and the number of unmet child care slots where the services are proposed
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TOM TORLAKSONState Superintendent of Public Instruction
Component #2 Assessment of Need (2)EC §§ 8499, 8499.3, 8499.5, 8499.7
(Scored: 20 points)
2. Unmet need for additional capacity in the community where services are proposed, please respond to 2a or 2b depending on which program services you are applying for.
2a. FULL DAY applicants only Describe how the days and hours of operation meet the needs of the children and families needing full day services.
2b. PART DAY applicants onlyIf you are applying for part-day/part-year CSPP funding, describe how you plan to meet the needs of working families in your community needing full day services.
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TOM TORLAKSONState Superintendent of Public Instruction
Component #2 Assessment of Need
Scoring Rubric
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TOM TORLAKSONState Superintendent of Public Instruction
Component 3:Program Administration (1)
EC §§ 8208 (aa)(af) & 82445 CCR §§ 10834, 18020, 18065, 18068, 18082, 18290
(Scored: 12 points)
Describe the agency’s strategic plan for the CSPP contract. Include a comprehensive description of how the agency plans to insure both fiscal and programmatic compliance. Strategic plan should include: 3.1 Administrative Roles and Responsibilities:
• Organizational chart including roles and responsibilities of all individuals who implement both fiscal and programmatic compliance.
3.2 Start-Up Phase Timeline:• Provide an anticipated start-up timeline detailing the following:• Staff recruitment ensuring 5 CCR qualifications and ratios. • Process for recruiting and sustaining enrollment of eligible
families• Facility renovation ( i.e. construction, purchasing of
materials/equipment), including obtaining approval from CDE for Equipment Purchases
• Licensing (obtaining or increasing capacity)51
TOM TORLAKSONState Superintendent of Public Instruction
Component 3:Program Administration (2)
5 CCR §§ 10834, 18020, 18065, EC §§ 8208 (aa)(af) & 824418068, 18082, 18290
(Scored: 12 points)3.3a New CSPP Contractors Only: Establish three goals and objectives that your agency will work to accomplish in the first two years of your contract to maintain compliance with 5 CCR regulations. Each goal should include at least three objectives. Address the following:
• Compliance with California Code of Regulations, Title 22• Certification of Eligibility (part day/full day) and Documentation
of Need (full-day only)• Attendance Recording and Reporting
3.3b Existing CSPP Contractors Only: Establish three goals and objectives your agency will accomplish to maintain compliance with 5 CCR regulations. Each goal should include at least three objectives. Address the following:
• Compliance with California Code of Regulations, Title 22• Certification of Eligibility (part day/full day) and Documentation
of Need (full-day only)• Attendance Recording and Reporting 52
TOM TORLAKSONState Superintendent of Public Instruction
Component 3: Program Administration
Scoring Rubric(1)
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TOM TORLAKSONState Superintendent of Public Instruction
Component #3Program Administration
Scoring Rubric (2)
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TOM TORLAKSONState Superintendent of Public Instruction
Component #4 Program Quality
5 CCR §§ 18272, 18273, 18274, 18279, 18280, 18281(Scored: 30 points)
Aligned with the scoring rubric, a written narrative of the agencies commitment to implement a quality program.
• Desired Results System: Agencies must describe their processfor continuous quality improvement using the Desired ResultSystem (Developmental Profile, Parent Survey, EnvironmentalRating Scale, and Program Self-Evaluation).
• Education Program: Describe how the agency plans to ensurereasonable accommodations and supports; specifically to childrenand families with unique needs (i.e.: English Language Learners,at- risk, identified special needs etc.)
• Staff Development: Agencies must describe how staffdevelopment is planned, implemented, and evaluated. Describeboth internal and external resources that are used to providerelevant, ongoing, and professional learning opportunities for allstaff.
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TOM TORLAKSONState Superintendent of Public Instruction
Component #4Program Quality
Scoring Rubric (1)
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TOM TORLAKSONState Superintendent of Public Instruction
Component #4Program Quality
Scoring Rubric (2)
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TOM TORLAKSONState Superintendent of Public Instruction
Component #5 Parent Involvement and Education
5 CCR § 18275(Scored: 12 points)
Address how the agency plans to ensures that effective, two-way, comprehensive communication between staff and parents is carried out on a regular basis throughout the program year.
• Describe in detail the agency’s plan for parentinvolvement and education in the followingrequirements:
• Orientation for parents• Parent conferences• Open door policy• Parent Advisory Committee (PAC)
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TOM TORLAKSONState Superintendent of Public Instruction
Component #5Parent Involvement and Education
Scoring Rubric
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TOM TORLAKSONState Superintendent of Public Instruction
Component 6:Health and Social Services and Community
Partnerships (1)5 CCR §§ 18276 & 18277(Scored: 12 points)
Describe in detail the agencies plan: • Health and Social Services
• How does the agency identify the needs of the child andfamily?
• How are families linked to appropriate resources?• What follow-up procedures are in place to ensure that the
needs have been meet?
• Community Partnerships• Identify the partnerships that currently are in existence.• Describe how the agency maintains strategic partnerships
between community resources and providers.
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TOM TORLAKSONState Superintendent of Public Instruction
Component 6:Health and Social Services and Community
Partnerships (2)5 CCR §§ 18276 & 18277(Scored: 12 points)
• School Readiness and Transition:• Establish ongoing partnerships between preschool and
kindergarten staff to ensure information on kindergartenreadiness is provided to children and parents; includingjoint educational opportunities, visits, and kindergartenorientation activities.
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TOM TORLAKSONState Superintendent of Public Instruction
Component #6Health and Social Services and Community
PartnershipsScoring Rubric (1)
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TOM TORLAKSONState Superintendent of Public Instruction
Component #6Health and Social Services and Community
PartnershipsScoring Rubric (2)
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TOM TORLAKSONState Superintendent of Public Instruction
Component G:Quality Learning Experiences (1)
(Scored: 15 points)
• Activities must be designed to be age- and linguistically appropriate, culturally supportive, and accommodate variation in rates of development with attention to individual learning styles and abilities.
• Develop an activity plan for each of the following three Preschool Learning Foundations• Social and Emotional Development (SED)• Cognition, Including Math and Science (COG)• Physical Development-Health (PH-HLTH)
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TOM TORLAKSONState Superintendent of Public Instruction
Component G:Quality Learning Experiences
(Scored: 15 points)• The plan should be comprehensive, integrated, and experience-
based, establishing learning objectives, materials and other resources to support the activity.
• The activity plan must include evidence of individualization that considers the diverse learning styles and abilities of each child. Including Desired Results Developmental Profile (DRDP) data and Individual Education Plans (IEP).
• Each activity plan should include an opportunity for home to school connection. Additionally, the activity plan should define how and what data will be collected to further enhance the learning experience and document developmental growth.
• Please refer to the DRDP website at https://www.desiredresults.us/drdp-forms for more information.
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TOM TORLAKSONState Superintendent of Public Instruction
Component GQuality Learning Experiences
Scoring Rubric (1)
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TOM TORLAKSONState Superintendent of Public Instruction
Component GQuality Learning Experiences
Scoring Rubric (2)
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TOM TORLAKSONState Superintendent of Public Instruction
Component GQuality Learning Experiences
Scoring Rubric (3)
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TOM TORLAKSONState Superintendent of Public Instruction
Applicant Resources
• Desired Results Overview https://www.cde.ca.gov/sp/cd/ci/desiredresults.asp
• Desired Results Website https://desiredresults.us
• California Early Childhood Online https://www.caearlychildhoodonline.org/
• CDE Resource Webpage https://www.cde.ca.gov/sp/cd/re/
• CDE Laws & Regulations https://www.cde.ca.gov/sp/cd/lr/
• Funding Terms & Conditions https://www.cde.ca.gov/fg/aa/cd/ftc2018.asp
• Nutritional Requirements https://www.cde.ca.gov/ls/nu/he/mealmenu.asp
• California Preschool Learning Foundations https://www.cde.ca.gov/sp/cd/re/psfoundations.asp
• California Preschool Curriculum Framework https://www.cde.ca.gov/sp/cd/re/psframework.asp
• California Preschool Program Guidelineshttps://www.cde.ca.gov/sp/cd/re/documents/preschoolproggdlns2015.pdf
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CALIFORNIA DEPARTMENT OF EDUCATIONTOM TORLAKSON, State Superintendent of Public Instruction
Early Learning and Care Contracts
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TOM TORLAKSONState Superintendent of Public Instruction
Contract Information
• Contracts are legally binding between the CDE and the public or private agency.
• Contracts are generally effective for a fiscal year.
• Contractors have no vested right to a subsequent contract.
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TOM TORLAKSONState Superintendent of Public Instruction
Contract Terms
Referring to the FT&C and/or Program Requirements will be the best resource for questions regarding the operation of your program.
• The FY 2018-19 FT&C and Program Requirements can be found on CDE’s Web site at:
https://www.cde.ca.gov/fg/aa/cd/ftc2018.asp
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TOM TORLAKSONState Superintendent of Public Instruction
Contract Package
The Contract package will be e-mailed to the Executive Director or Program Director identified in the application cover-sheet. The package includes:• Contract Face Sheet• Directions for Childcare and Development
Contracts• Supporting Documentation for child care and
development contracts
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TOM TORLAKSONState Superintendent of Public Instruction
Contract Package (Continued)
• Contract Documentation Checklist • Contractor Certification Clauses (CCC-04/2017)• Federal Certifications (CO.8) (if there is federal
funding)• C0-005 California Civil Rights Laws Certification • Sample resolution
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TOM TORLAKSONState Superintendent of Public Instruction
Contract Award Process
• Applicants who receive a proposed award letter will:• Be contacted by CDFS for contract
negotiation• Receive a CSPP contract or amendment• Complete the requirements for contract
execution
Note: No apportionments can be made until a contract is deemed executed by the Contracts Office.
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TOM TORLAKSONState Superintendent of Public Instruction
Requirements for Contract Execution
• Signatures by authorized designee.• Original signatures in blue ink; no stamps.• All forms completed.• Public agencies are required to provide a
board resolution authorizing the contract.• Mail two copies of completed package to CDE.
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TOM TORLAKSONState Superintendent of Public Instruction
Subcontract Information
• Applicants are permitted to subcontractportions of their contracts to another agencyonly as permitted by the EC, 5 CCR and FT&Cand with prior approval of the CDE
• Once approved to subcontract the applicantagency remains responsible for ensuringcompliance with all administrative,programmatic, and fiscal requirements
Information & requirements on subcontracting can be found on page 6 of the RFA Program Overview
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TOM TORLAKSONState Superintendent of Public Instruction
Family Child Care Home Education Network (FCCHEN)
• Applicants may apply for CSPP funding tooperate via a FCCHEN
• EC defines FCCHENs as entities organizedunder law to operate FCCHEN that supporteducational objectives for children in licensedfamily child care homes.
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TOM TORLAKSONState Superintendent of Public Instruction
Family Child Care Home Education Network (FCCHEN) (2)
• Applicants proposing to provide CSPP servicesvia a FCCHEN are responsible foradministrative, programmatic, contract, andfiscal compliance pursuant to EC Section 8246requiring but not limited to:• Staffing qualifications• Staffing ratios• Maintaining programmatic and fiscal
compliance with CSPP programrequirements
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TOM TORLAKSONState Superintendent of Public Instruction
Family Child Care Home Education Network (FCCHEN) (3)
• Recruiting, training, supporting and reimbursinglicensed family home providers
• Collecting family fees
• Assuring a developmental profile is completed foreach child
• Ensuring basic health & nutrition requirements are met
• Providing data and report according to contractrequirements
• Recruiting, enrolling, and certifying eligible families
Information & requirements on operating a FCCHEN can be found on page 6 of the RFA Program Overview
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TOM TORLAKSONState Superintendent of Public Instruction
Contact Information
After the award, questions regarding contracts, required forms, etc. can be directed to: childdevelopmentcontracts@cde.ca.gov
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TOM TORLAKSONState Superintendent of Public Instruction
Helpful Hints
• Consistency with legal name:• STD. 204• Secretary of State• Business license
• The application due date is firm:• Tuesday, December 18, 2018 by 5:00 p.m.
• Completion of all information on applications correctly:• Signatures• Narrative Section• Formatting 82
TOM TORLAKSONState Superintendent of Public Instruction
Questions?
If you have any questions regarding the RFA, please submit your questions by e-mail to CSPPRFA@cde.ca.gov.
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