Post on 18-Jul-2020
transcript
Case Study
POW 2020 @PVAMU
Ashwani Srivatsava
Adam Preuter
Presentation Outline
• POW Redesign Overview
• PVAMU – POW and Accountability Team
• Participants/Stakeholders
• Project Timeline
• Planning
• Online collaboration for data exchange
• Expected Results
POW Redesign Overview
Executive Summary
Multistate and Integrated
Stakeholder Input
Merit/Peer Review
PLAN
Program Initiations
Redesign Conceptual Overview
AREERA
Project Initiations
Annual Report
Planned Program Datashifted to
Target
Progress Reports
Comprise the AR
Comprise the Plan
Planned ProgramsCritical Issues
• Modern Updated Platform
• Integrated with REEport
• Increased Flexibility and Control
• Clearer Reporting Visibility
• Collecting & Reporting on Same Data
• Streamlined Data Collection
• Significant Overall Reduction in Reporting Burden
Benefits & Highlights
POW & Accountability Team Name Role Department Functional Unit
Ashwani Srivastava Chair/IT Support DOMCIT IT
LaRachelle Smith Advisor/ Observer DOMCIT Comm.-IT
Ali Fares Advisor/ Observer CARC Research
Carolyn Williams Advisor/ Observer CEP Extension
Godson Osuji Content Provider CARC Research- Plant Sys
Ripendra Awal Content Provider CARC Research - NRES
Gary Newton Content Provider CARC Research – Animal Sys
Deland Myers Content Provider CARC Research – Food Sys
Billy Lawton Content Provider CEP Extension- ANR
Jimmy Henry Content Provider CEP Extension - CED
Jacquelyn White Content Provider CEP Extension- FCH
Rukeia Draw-Hood Content Provider CEP Extension- 4H
Participants/ Stakeholders
• Extension Staff including county agents
• Research Scientists
• Administrators
• Communications Unit
• Represented county residents
• CAHS Faculty and Students
• NIFA-USDA
2021
Today
Mar Aug 2018 Jun Nov Apr Sep Feb Jul Dec
2016 Joint Extension & Research Annual Report Submission - Completed
3/30/2017
2017 Joint Extension & Research Annual Report Submission - Completed
4/02/2018
2018 & 19 POW Update - No Submission Needed ( 2017 POW stays)
3/30/2018
2018 Joint Extension & Research Annual Report Submission ( Old System)
4/1/2019
2020 POW Research data submission (New)
4/1/2019
2020 POW Extension data submission (New)
4/1/2019
2019 Annual Report Extension & Research (Old System)
4/1/2020
2020 Annual Reporting data Research & Extension ( New system)
4/1/2021
2021 POW Update Extension and Research
4/1/2021
Timeline - 2021
Important Dates
• No change in POW update for 2018 & 2019
• New Institutional Profile Data for AREERA Plan of Work to be
submitted in new portal by 4/01/2019 ( 2020-2024 POW)
• Extension & Research annual reporting data to be submitted by
4/01/2021 FY 2020 in new system
New Institutional Profile Plan Timeline
June 2017 process started - 22 Months
Components of Institutional Profile
POW section
Expected Planning Time
In Months
Executive Summary 2
Merit Review Process 2
Stakeholder Input 10
State Define Priority Areas 8
Multi State Integrated Projects (NA)
Components of Institutional Profile
Online Collaboration Platform
• Basecamp- A web based project management platform with many
relevant feature required for this project
• Accountability
• Easy to assign a task to all content providers
• Assignees are notified about new tasks
• View/track tasks from project together on one screen too easily and make
progress accordingly
• Easy final compilation
• Faster communication
• Brainstorming
• Idea Exchange
• Notification across the platform
Online Collaboration Platform
• Centralized location for resources
• With all the tools teams need in one centralized place, it’s much harder to miss
something important
• All documents and files can be stored at one central location
• Every project/task shows a timeline of activity
• Documentation
• Track document history
• Easy to manage changes
Project Tracking – in Basecamp
Project Tracking – in Basecamp
Project Tracking – in Basecamp
Project Tracking – in Basecamp
Project Tracking – in Basecamp
Project Tracking – in Basecamp
Project Tracking – in Basecamp
Project Tracking – in Basecamp
Project Tracking – in Basecamp
Project Tracking – in Basecamp
Expected Results
• Comprehensive Plan of Work
• Participants/Stakeholders contributions in the content creation
• Awareness among Faculty and Staff about Institutional Profile
• POW
• Program/Project Initiation
• Annual Report
Expected Results
• Systematic need assessment for program planning
• Extension and Research Synergy to serve the clientele better
• Human and Financial Resource Planning as per programing needs
• Best practices for future program planning
Q&A