Challenge of Tracking Hazardous Chemicals: ChemTracker Solution.

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Challenge of Tracking Hazardous Chemicals:

ChemTracker Solution

ChemTracker SolutionOverview

• Reasons for Managing Chemical Inventories

• ChemTracker Design and Functions

• Specific Applications

• ChemTracker – Strategic Evolution

Why Manage Chemical Inventories?

• Safety First ! • Safety Training • Regulatory Compliance & Reporting • Hazmat Resource Management • Capital Project Planning – UFC/UBC design • Reduce overall hazard load and risk• Emergency Response

Where to Start? What to Consider …

Relatively Easy ?

Or Here?

Where to Start???

Facility Considerations – This?

Or This??

Where to Start …

Organizational Factors – regardless of what system is selected

• Establish management commitment • Determine which department/unit will have oversight• Convene working group inclusive of end users • Develop a policy for inventory management• Appoint a local system administrator(s),

e.g. ChemTracker Administrator

Setting Up an Inventory System

Determine …• Regulatory drivers and best management practices• Which fields of data are to be collected • Who will collect or validate the data:

– Centralized team? – Lab personnel?– Student assistants?

• Means of collection: – Spreadsheet by hand?– Laptops or tablet computers?– Barcodes scanners?

• Determine scope of collection: – Whole campus or phased? – All containers or some quantity threshold and above? – Hazwaste items, radioactive materials?

• Determine frequency of inventory data updates

• Access other existing databases: – HR - faculty and staff lists– Facilities, space, buildings list

• Populate the database: whole campus or phased?

• Assignment of Roles: access and permissions

• Identify departments/units for initial implementation

• Train users

• Assess progress

The higher education collaborativefor chemical inventory management

and reporting

ChemTracker

The ChemTracker Consortium Vision• Universities, colleges, and not-for-profit organizations

joining together to develop a chemical inventory management solution for academia.

• Goals:

– Develop a community to address compliance and safety issues

– Work with other groups and agencies to ensure regulatory requirements are appropriate for academia, e.g. CERS-BUG

• Benefits:

– Use of ChemTracker and access to user community

– Support, training, and shared experiences

– A forum to share EH&S compliance issues and best practices

Higher Education Consortium Members

Boston College Carnegie Mellon UniversityChapman UniversityCity University of New YorkColumbia University of New YorkDesert Research Institute, Nevada Eastern Virginia Medical SchoolHarvard UniversityIthaca CollegeLa Sierra UniversityMassachusetts Institute of TechnologyMichigan Technological UniversityNew York UniversityNorthwestern University Penn State UniversityRochester Institute of Technology

Stanford UniversitySt. Francis College St. John's University of New YorkSt. Jude Children’s Research HospitalSUNY FredoniaTexas A & M Health Science CenterTexas Christian University The Scripps Research Institute, CAThe Scripps Research Institute, FLU.C. Santa CruzUniversity of Nevada – RenoUniversity of RedlandsVanderbilt UniversityWeill Cornell Medical CollegeWest Texas A&M University

CUNY Consortium Members

John Jay College of Criminal Justice

Kingsborough Community College

LaGuardia Community College

Lehman College

Medgar Evers College

New York City College of Technology

Queensborough Community College

Queens College

The CUNY School of ProfessionalStudies

The Graduae Center

York College

Baruch CollegeBorough of Manhattan Community CollegeBronx Community CollegeBrooklyn CollegeCity CollegeCity University School of LawCollege of Staten IslandHostos Community CollegeHunter College

Why Was It Developed? Stanford is a small city …

Why Was It Developed… • Campus with large infrastructure

• Instructional and research facilities

• 665 major buildings: 264 buildings with chemicals in

2,615 rooms

• Typical wide variety: 15,010 different chemicals,

250,089 separate containers.

What is the ChemTracker System?A web-based relational database application to record, track,

and report hazardous chemical inventories

Design Concepts

• Database (Oracle) application, supported and maintained by Stanford

• Web-based, hosted solution: minimal local IT resources required

• CT staff provides technical customer support, data backup and recovery, system upgrades, etc.

• Seamless upgrades, no workstation installations are needed.

ChemTracker Key Features

• Reference Database – linked to classification

• Inventory

• Regulatory Reports – RTK reports– Life Safety Boxes– UBC/UFC– CFATS screening

Reference Database: 34,333 classified materials, 99,664 synonyms

Sums aggregate quantities by chemical owner, rooms, control areas, buildings, and across entire campus

Generates many common regulatory reports:

HMIS/HMMP, NYC-RTK, CFATS screen, UBC/UFC, HazCom, etc.

What can ChemTracker do?

Manage Inventory by Chemical Owner

Manage Inventory by Storage Location

Manage Inventory by Material – Detail Screen

Manage Inventory by Hazard and Regulation

Simplify Adding Inventory – Pick List

Simplify Editing Inventory – Edit-in-Place

Look Up by Product Number

Provide Chemical Safety Information: ChemInfo

Link to MSDS repositories

Provide Storage Compatibility Guidelines

Run Mass Quantity Reports

Life Safety Box Reports – Door Placards

Canyon, Bryce

Barcodes

Floor Plans – Stanford University Application

Canyon, Bryce

Copy Lists to Excel on a PC

On-line Documentation

Provide Different Types of Access

Fine level of granularity

ChemTracker’s Regulatory Standard Reports

Hazardous Materials Management• Hazardous Materials Business Plan (federal SARA Title III reports). AKA:

Hazardous Materials Storage Permit Ordinance, and Federal Emergency Planning and Community Right to Know Act (EPCRA)

• State and Federal Risk Management Plans under Section 112(r) of the Clean Air Act

Occupational Health Regulations• OSHA Hazard Communication• Particularly Hazardous Substance 29-CFR-1910.1450 select carcinogen (in

progress)Fire and Life Safety Codes

• Building Code Hazardous Material limits• Fire Code Hazardous Material limits

Homeland Security• DHS CFAT Screening

Other Environmental Regulations• Report of Carcinogen Use, Prop 65 (Calif.) • Air Quality Management District, Federal Minimum

Federal Regulations for Which You Can Run Ad Hoc Reports

• DOT – Hazard Class– Packing Group

• EPA– 40 CFR 372– 40-CFR-63 HAP– 40-CFR-68 Flammable Release– 40-CFR-68 Toxic Release– CERCLA– DOT A– DOT-INHAL.– E.H.S. 40 CFR 355– E.H.W.– EPA AIR– SARA 313– 312-D, 312-F, 312-I, 312-P, 312-R– RCRA– RCRA Hazards

• National Toxicology Program (NTP)– Known Carcinogen 11th Report

• Centers for Disease Control– BIOTOX

• Fed OSHA– Class I form explosive levels without

concentration

• Uniform Fire Code• NFPA-704 System• International Agency for Research on

Cancer (IARC)

Local Regulations for Which You Can Run Ad Hoc Reports

• California– Office of Emergency Services– RCRA/Cal– CA PEST– BAAQMD– CAA SC 112– DHS-WATER– DIR. LST– MAX-CONTAM– PROP65CARC and Delisted– PROP65REPR and Delisted– AB1803– AB1807– AB2588-All– RCRA/Cal, Waste

• Nevada– WCAQMD Reno, US EPA

• City of New York– RTK– EHS-355

ChemTracker Strategic Evolution

• Strategic Planning for Major Upgrade to ChemTracker• Functional Requirements • Focus on Reporting• Improvement of User Interface • Application Program Interfaces • Incorporation of broadly beneficial functions

Business Benefits of Consortium-Wide Approach

• Writing code for ChemTracker that avoids customization has many benefits– All members have access to all functionality – Members can mutually benefit from practices and models that

become part of ChemTracker– Single product code base enables better support, faster bug fixes,

and faster installation of product upgrades– Having one ChemTracker aids faster product cycles

• A modular implementation approach– Faster release of individual components than entire software

package

Thank You!

Please send questions and comments to chemtracker_support@lists.stanford.edu

R. Kevin CreedManager, ChemTracker Program

kcreed@stanford.edu650-723-4767

Challenge of Tracking Hazardous Chemicals: ChemTracker Solution.

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