Post on 29-May-2018
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I
PROJECT PROPOSAL (SYNNOPSIS) on STUDENT INFO SYS (SIS)
Title
StudentInformationSystem
Project proposal CHET NATH SARASWATI (054226956)
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PROJECT PROPOSAL (SYNNOPSIS) on STUDENT INFO SYS (SIS)
Introduction & ObjectivesSt. Severins High School is an educational center of pre-nursury to X based on
C.B.S.E. curriculum. This school has about 400 to 500 students enrolled in different
classes. This school has well equipment, separate classes, common room, play ground,
well maintained library. Well skilled faculties are available in this school and this
institution is No. 1 institution of Patna for Kids Education in Bihar. The name of
Principal isMrs. Prashant Sinha.
But the records are of students are maintained manually
with the help of file and registers, which is time taken and tedious job. I visited this
school in the month of 15th June 2005 and an opportunity of developing a software for
maintaining students records is given to me. I am preparing a software (project) formaintaining these records of students of this institution under the guidance of Mr. Sunil
Tripathi. The Principal ofSt. Severins High School, Mrs Prashant Sinha and their
staffs and faculties help me for preparing this software. I gave the title of this software
Student Information System(SIS) i.e. Student Based Information System.
The main objectives / jobs of this project are as follows
(1) To store the details of new & old students. (Entry of new/old admitted students
records).
(2) To store the data of courses, total fee of courses, installment per month, duration
of courses, etc.
(3) To show the report of defaulter students, admission fee defaulter students, dues of
Librarys books etc.
(4) To store the monthly fee of students and gives a slips for a student through
printer.
(5) It generate the report of daily, weekly and monthly report.
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PROJECT PROPOSAL (SYNNOPSIS) on STUDENT INFO SYS (SIS)
(6) To search a students to show the report of enrolled in course, his/her details, fee
details etc.
These entire tasks are maintained manually which
leads to human error as well as a time consuming process, so there need a computerizedsystem for performing these entire tasks with accuracy and good speed.
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PROJECT PROPOSAL (SYNNOPSIS) on STUDENT INFO SYS (SIS)
Project CategoryThis project is underRDBMS category, because the records for different purpose are
stored in different relation. All the relations are connected internally with each other
for performing the tasks of the organization. The databases are connected to each
other so that data redundancies do not exist. All the record of each and every relation
has a unique ID (primary key) which is used in all other relations.
For example: The relation named Stud_Master is related with
Stud_installment, Stud_modulemarks and Stud_library. For each & every
record of Stud_installment, Stud_modulemarks and Stud_library is related
with the record of Stud_Master. Because control no and details of students are
fetched from the Stud_Master table for all the tables Stud_installment,
Stud_modulemarks and Stud_library.
Project proposal CHET NATH SARASWATI (054226956)
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PROJECT PROPOSAL (SYNNOPSIS) on STUDENT INFO SYS (SIS)
Structure ofProgramming1. ANALYSIS
National Education Council Pvt. Ltd. Has well defined steps to take admission of
new student, maintain the records of the student in a register and also takes monthly
installments and maintain the records in a register and gives a fee slip to the student. It
is also facility for giving the reports of fee dues defaulters. It alos gives the report of
module test results. Another register is used to keep records of those students who are
the membership of NEC Library and issue and deposit of books.
These records for the above work processing are recorded manually into registers
leads to errors. Also relating different records with each other is a tough task and a
time consuming process.
2. MODULE DESIGN
The above work processing may be divided into following modules
1. Module for Master file of students.
Project proposal CHET NATH SARASWATI (054226956)
St.
Severins
High
School
1. New
Student
s
4. Old
student
5.
Authorised
person/
Director
Gives daily,
weekly,
monthly
reports.
Get a admission
slip, routine &
batch no.
admit
Enters data of module
test
2.
Operator
Gives a report
Issue a book
Deposit a
book
Gives
monthly fee
inst.
Give a inst.
fee slip
3. Library
membership
student
WORK PROCESSING AT NEC PVT. LTD.
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PROJECT PROPOSAL (SYNNOPSIS) on STUDENT INFO SYS (SIS)
2. Modules for fee details files (Transaction file)
3. Modules for Module Test result
4. Modules for generating report
5. Modules for Library records.
6. Modules for searching
The data flow diagram for the whole project, which includes is given below
Module 1 : Master file of Students
This modules is used for storing the details of the students of NEC Pvt. Ltd. The
details of new student is at first entered into the master file named Stud_Master.
The DFD for this module is shown below
Project proposal CHET NATH SARASWATI (054226956)
St.
Severin
s High
School
Transaction file for
Module Test
Transaction file for
fee details
Master file of
students
Librarys
Transaction file
Librarys Master
file
DFD 1 : Level 0 : Overall flow of Data
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PROJECT PROPOSAL (SYNNOPSIS) on STUDENT INFO SYS (SIS)
DFD 2 : Level 1 Processing of data of New Students of NEC Pvt. Ltd.
Process Logic:
1. This module is used for entering and storing the records of new students.
2. It gives also the report of new admitted students.
3. It also modifies (edits) , deletes the records of new admitted students.
4. It can print the report of new admitted student through printer and monitor.
(Report may be of daily, monthly, & year).
Project proposal CHET NATH SARASWATI (054226956)
Processin
g of
Students
data
Stdu_Master
Stdu_Master VDU /Printer
View & PrintView & Save
Modify/Delete the record
Demands report
Enters data given by the
student
Operator of KidsGarden School
Browse the data Add / Update /
Delete
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PROJECT PROPOSAL (SYNNOPSIS) on STUDENT INFO SYS (SIS)
Module 2 : Admission dues / Monthly Installment fee of Students
This module is used to store admission fee due (installments) and monthly
installment. The data entered by the operator are stored into a transaction file
Stud_installment table.
Process Logic:
1. This module retrieves the details from Stud_Master.
2. This module stores the data of students admission fee dues and monthly
installments into Stud_Installment.
3. This module also updates or modify the data.
4. This module shows the reports of students fee on the VDU and prints the report
through printer.
5. It also prints the slip of students fee.
6. It reduces the no. of installment of student in the Stud_Master table if monthly
installment fee is paid.
Project proposal CHET NATH SARASWATI (054226956)
Stdu_Master table
Stdu_installment
table
Operator of Kids
Garden School
VDU
or
PrinterSave the Report
saving
Update
data
Retrieve
data
Add/update
Processing
of student
fee
Browse the data
View & Print
the report &
fee slip
Enters data
Demands report
DFD 3 : Level 1 : Processing of Monthly Installment fee and admission dues
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PROJECT PROPOSAL (SYNNOPSIS) on STUDENT INFO SYS (SIS)
7. It reduces the admission dues if admission fee is not cleared and it also gives
message to clear the admission dues if an admission due exists.
Module 3 : Students Modules test marks
This is used to store the marks of students of modules tests and final examination
results.
DFD 4: Level 1 : Processing of Students Module Test Marks
Project proposal CHET NATH SARASWATI (054226956)
Stud_Module
marks table
Add/update
Processing
of students
obtained
marks
Retrieves data
Stud_Mastertable
Retrieves data
VDU & Printer
Gives report
Operator of
Kids
Garden
Enters dataEnters data
Demands report
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PROJECT PROPOSAL (SYNNOPSIS) on STUDENT INFO SYS (SIS)
Process Logic:
1. This modules tests that entered control no. of student exists, then add the obtained
marks of module test of a student into a table Stud_ModuleMarks.
2. It also gives the reports of marks of all modules obtained by a students if given
control no. exists.
Module 4 : Modify data of student details, installment, modules
marks and issued book from Library.
If the operator wants to change entered and stored wrong data from Stud_Master,
Stud_Installment, Stud_ModuleMarks, and Stud_LibraryMaster,
Stud_LibraryTransaction, he/she can modify.
DFD 5: Level 1 : Process for Modifying record(s) in all table
Process Logic:
Project proposal CHET NATH SARASWATI (054226956)
Process
for
Modify
Operator of Kids
Garden SchoolStud_Master
table
Stud_LibraryTransaction
table
Stud_ModuleMarks
table
Stud_Installment
table
Enters data update Browse
data
updateBrowse
data
updateupdate Browse
data
update
Browse
data
Library_LibraryMaster
table
Browse
data
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PROJECT PROPOSAL (SYNNOPSIS) on STUDENT INFO SYS (SIS)
1. This module modifies the wrong stored data of student details from Stud_Master
if given control no. exists.
2. This module modifies or edits the wrong stored fee into Stud_Installment table,
after checking the given control no. exists.3. It modifies or updates the wrong stored modules marks of a student into
Stud_ModuleMarks, if given control no. of a student exists into this table.
4. This module modifies and update wrong entered data of issued book for a student
into a table Stud_LibraryMaster and Stud_LibraryTransaction.
Module 5 : Module for Library Management
This module is used to create a new member of NEC Pvt. Ltd. Library and data of
membership is stored into a master fileStud_LibraryMaster
. If a member wants to
issue or to deposit a book from or to a Library, their data are stored into a file named
Stud_LibraryTransaction. Information of new book and old book are stored into a
file Libbook_Master.
DFD 6: Level 1 : Process for Library Management
Project proposal CHET NATH SARASWATI (054226956)
Libbook_Master table
Add/save/modify
Browse data
Stud_LibraryTransaction
table
Add/save/modify
Browse data
Browse data
Add/save/modify of issue
and deposted
books data
Stud_LibraryMaster table
Browse data
Report
Save the report
Sends
the
reportVDU/Printer
Processing
Of
Library
Data
Operator of Kids
Garden Library
Enter data
Demands report
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PROJECT PROPOSAL (SYNNOPSIS) on STUDENT INFO SYS (SIS)
Process Logic:
1. Information of new books, old books are stored into a file LibBook_Master,
which are the assets of Library.2. If control no. of student exists into a Stud_Master , the his/her membership is
created into a table Stud_LibraryMaster.
3. This module checks a books availability and it also checks total no. of books
issued to this member, if book is issued already then book is not allowed to issue
for this member otherwise book is allowed to issue.
4. It issues the Library card for member of Library.
5. This module prints the report of book dues defaulter.
6. It also takes late fines for the late submission of a book.
Module 6 : Module for Searching
This module is used for searching a record from any database or table such as
Stud_Master, Stud_Installment, Stud_ModuleMarks, and Stud_LibraryMaster,
Stud_LibraryTransaction of a student , book or other information etc. The DFD of
this as follows:
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PROJECT PROPOSAL (SYNNOPSIS) on STUDENT INFO SYS (SIS)
Process Logic:
1. Methods for searching a student, books, dues defaulter, module marks of a student ,
presence /absence in the module test, installment paid or not, address of a student etc.
Project proposal CHET NATH SARASWATI (054226956)
Libbook_Master table
Browse data
Stud_LibraryTransaction
table
Searching
given data
Searching
given data
Stud_LibraryMaster table
Searching
given data
Report
Save the report
Sends
the
reportVDU/Printer
Processing
Of
Library
Data
Operator of Kids
Garden Library
Enter data for
searching
Demands report
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PROJECT PROPOSAL (SYNNOPSIS) on STUDENT INFO SYS (SIS)
6.1 DATABASE DESIGN
The database is designed as per the requirement of project. To reduce redundancy
of data the tables/relations are designed in such a way that they are linked with
each other. The tables/relations with their attributes are shown below: -
1. Table Name:Registration
ATTRIBUTEDATA-
TYPESIZE MEANING or PURPOSE
REGNO VARCHAR2 10 Registration Number of Students
NAME VARCHAR2 25 Student Name
FNAME VARCHAR2 25 Fathers Name
FOCCU VARCHAR2 10 Fathers Occupation
MNAME VARCHAR2 25 Mothers Name
PHNO VARCHAR2 15 Permanent House Number
PSTREET VARCHAR2 40 Permanent Street
PCITY VARCHAR2 40 Permanent CityPDIST VARCHAR2 40 Permanent District
PSTATE VARCHAR2 40 Permanent State
PPHNO NUMBER 12 Permanent Phone number
CHNO VARCHAR2 15 Corresponding House Number
CSTREET VARCHAR2 40 Corresponding Street
CCITY VARCHAR2 40 Corresponding City
CDIST VARCHAR2 40 Corresponding District
CSTATE VARCHAR2 40 Corresponding State
CPHNO NUMBER 12 Corresponding Phone number
PRSCHOOL VARCHAR2 30 Previous School of StudentPRCLASS VARCHAR2 5 Previous Class of Student
SECLASS VARCHAR2 5 Seeking Class of Student
2. Table Name: STUDENT_DETAIL
ATTRIBUTE DATA-
TYPE
SIZE MEANING or PURPOSE
REGNO VARCHAR2 10 Registration Number of StudentNAME VARCHAR2 30 Student Name
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PROJECT PROPOSAL (SYNNOPSIS) on STUDENT INFO SYS (SIS)
CLASS VARCHAR2 5 Student seeking Class
SECTION VARCHAR2 3 Section of Class
ROLL NUMBER 3 Roll Number of Student
DOB DATE Date of Birth of Student
3. Table Name: FEE_DETAIL
ATTRIBUTE DATA-
TYPE
SIZE MEANING or PURPOSE
REGNO VARCHAR2 10 Registration Number of Student
CLASS VARCHAR2 5 Class Of Student
MONTH VARCHAR2 15 Month Name
TFEE NUMBER 3 Tution Fee
AFEE NUMBER 3 Admission Fee
EXAMFEE NUMBER 3 Examination Fee
LIBFEE NUMBER 3 Library Fee
LABFEE NUMBER 3 Laboratory Fee
EFEE NUMBER 3 Electric Charge
COMCHARGE NUMBER 3 Computer Fee
TRANFEE NUMBER 3 Transport Fee
SFEE NUMBER 3 Sports Fee
Others NUMBER 3 Other Charge
TOTAL NUMBER 4 Total fee of a Month4. Table Name: LIBRARY
ATTRIBUTE DATA-
TYPE
SIZE MEANING or PURPOSE
REGNO VARCHAR2 10 Registration Number of Student
NAME VARCHAR2 30 Student Name
CLASS VARCHAR2 5 Student Class
BNAME VARCHAR2 40 Name of Book issued to Student
DOI DATE Book Issued DateFDATE DATE Final Date of Book returning
FINE NUMBER 4 Fine on late Book returning
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PROJECT PROPOSAL (SYNNOPSIS) on STUDENT INFO SYS (SIS)
5. Table Name:RESULT
ATTRIBUTE DATA-
TYPE
SIZE MEANING or PURPOSE
REG_NO VARCHAR2 10 Registration Number of Student
TERM VARCHAR2 5 Terminal(1st,2nd,Final)
NAME VARCHAR2 30 Student Name
CLASS VARCHAR2 5 Student Class
ROLL NUMBER 3 Roll Number
HINDI NUMBER 3 Marks Obtained in Hindi
ENG NUMBER 3 Marks Obtained in English
MATH NUMBER 3 Marks Obtained in Maths
SANS NUMBER 3 Marks Obtained in Sanskrit
SCIENCE NUMBER 3 Marks Obtained in ScienceSST NUMBER 3 Marks Obtained in Sstd
PHY NUMBER 3 Marks Obtained in Physics
CHEM NUMBER 3 Marks Obtained in Chemistry
BIO NUMBER 3 Marks Obtained in Biology
HIS NUMBER 3 Marks Obtained in History
GEO NUMBER 3 Marks Obtained in Geography
CIVICS NUMBER 3 Marks Obtained in Civics
ECO NUMBER 3 Marks Obtained in Economics
GK NUMBER 3 Marks Obtained in Gk
COMP NUMBER 3 Marks Obtained in Computer
SUPW NUMBER 3 Marks Obtained in Supw
PE NUMBER 3 Marks Obtained in Physical
Education
ART NUMBER 3 Marks Obtained in Arts & Craft
TOTAL NUMBER 3 Total Marks Obtained
RANK VARCHAR2 3 Rank
AGG NUMBER 3 Total Percentage
REMARKS VARCHAR2 6 Remarks
6. Table Name: EMPLOYEE_DETAIL
ATTRIBUTE DATA-
TYPE
SIZE MEANING or PURPOSE
ECODE VARCHAR2 10 Employee CodeENAME VARCHAR2 30 Employee Name
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PROJECT PROPOSAL (SYNNOPSIS) on STUDENT INFO SYS (SIS)
POST VARCHAR2 30 Post of Employee
FNAME VARCHAR2 30 Father Name of Employee
PHNO VARCHAR2 12 Permanent House Number
PSTREET VARCHAR2 20 Permanent Street
PCITY VARCHAR2 20 Permanent City
PDIST VARCHAR2 20 Permanent District
PSTATE VARCHAR2 20 Permanent State
PPHNO NUMBER 12 Phone Number
CHNO VARCHAR2 12 Corresponding House Number
CSTREET VARCHAR2 20 Corresponding Street
CCITY VARCHAR2 20 Corresponding City
CDIST VARCHAR2 20 Corresponding District
CSTATE VARCHAR2 20 Corresponding State
CPHNO NUMBER 12 Phone Number of Employee
DOB DATE Date of Birth of EmployeeDOJ DATE Date of Joining of Employee
7. Table Name: QUALIFICATION
ATTRIBUTEDATA-
TYPESIZE MEANING or PURPOSE
ECODE VARCHAR2 10 Employee Code
QUALIFICATION VARCHAR2 20 Qualification of Employee
YEAR NUMBER 10 Year
DIVISION VARCHAR2 10 DivisionPERCENTAGE NUMBER 20,3 Percentage
TOTAL_MARKS NUMBER 20,2 Total Marks
8. Table Name: TEACHER
ATTRIBUTE DATA-
TYPE
SIZE MEANING or PURPOSE
ECODE VARCHAR2 10 Employee Code
ENAME VARCHAR2 20 Employee Name
SUB_KNOWN VARCHAR2 20 Subject Name
9. Table Name: SALARY_DETAIL
ATTRIBUTE DATA-
TYPE
SIZE MEANING or PURPOSE
ECODE VARCHAR2 10 Employee Code
ENAME VARCHAR2 30 Employee Name
RECNO VARCHAR2 20 Receipt NumberPAYMODE VARCHAR2 4 Mode Of Payment
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PROJECT PROPOSAL (SYNNOPSIS) on STUDENT INFO SYS (SIS)
CHNO VARCHAR2 15 Cheque Number
AMT NUMBER 5 Receive Amount in Rs.
DCODE VARCHAR2 10 Designation Code
GSAL NUMBER 5 Gross Salary
NET NUMBER 5 Total Amount
10. Table Name: DESIGNATION_DETAIL
ATTRIBUTE DATA-TYPE SIZE MEANING or PURPOSE
DCODE VARCHAR2 10 Designation Code of Employee
POST VARCHAR2 20 Post of Employee
BSAL NUMBER 5 Basic Salary of Employee
TA NUMBER 5 Travelling Allowance in Rs.
DA NUMBER 5 Dearness Allowance in Rs.
PF NUMBER 5 Provident Fund in Rs.
ITAX NUMBER 5 Income TaxTOTAL NUMBER 5 Total Payable Amount
11. Table Name: LEAVE
ATTRIBUTE DATA-TYPE SIZE MEANING or PURPOSE
ECODE VARCHAR2 10 Employee Code
ENAME VARCHAR2 30 Employee Name
MONTH VARCHAR2 10 Name of Month
YEAR NUMBER 10 Year
DOL DATE Date of Leave
NOL NUMBER 3 Number of Days of Leaves
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PROJECT PROPOSAL (SYNNOPSIS) on STUDENT INFO SYS (SIS)
Tools &PlateformsHARDWARES
Computer System : Pentium based system with at least 533 MHz speed or higher.
RAM : At least 32 MB, it is recommended to have 128 MB of RAM for fast
processing on data.
Hard Disk Space : At least 70 MB of free space, it is recommended to have 200 MB
of free space for sufficient data storage.
SOFTWARE
OPERATING SYSTEM : WINDOWS XP
FORNT END / GUI Tools : VISUAL BASIC
RDBMS/BACK END : ORACLE
ODBC : (I) MICROSOFT ODBC FOR ORACLE
(II) ORACLE ODBC DRIVER
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PROJECT PROPOSAL (SYNNOPSIS) on STUDENT INFO SYS (SIS)
Reasons for choosing Visual Basic as Front End
Visual Basic is a windows application development tools which has the following
features:
[1] GUI based application :- Non-technical people can understand his/her application
easily when it is graphically designed. All operations given therein for completing a
job must be self-explanatory. Visual Basic allows creating a well desingned Gui
package for any type of real life problems.
[2] Rapid Application development (RAD) tool:- A programmer can build a real life
application in a short period which may take much more time to develop in other
programming environment.
[3] Supports features of Object-Oriented technology:- Visual Basic supports some
features of Object oriented technology such Data hiding, Data encapsulation, Data
abstraction.etc. which makes an application error free and easy to create.
[4] Connectivity from other data sources:- Visual Basics application can be
connected to any other database created on other DBMS/RDBMS package such as
Access, Oracle, SQL Server, Excel, FoxPro, DB2, PARADOX etc.
[5] Makes standalone packages:- Visual Basic has facilities to make standalone
package, i.e. the package which can run on any hardware platform with no or minor
modifications.
The above features of Visual Basic make us to choose it as a front end for this project.
Reasons for choosing Oracle as Back End
Oracle 8 is an RDBMS package developed by Oracle Corporation. This RDBMS
package can manage any type of data in a well designed manner. The following are
some features of Oracle 8, due to which we choose it as back end for this project:
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PROJECT PROPOSAL (SYNNOPSIS) on STUDENT INFO SYS (SIS)
[1] Platform Independent :- Oracles database is said to be platform independent, i.e.
the database created on a machine can be access to any other machine.
[2] Client-Server Architecture:- It is good to store data on server and provides
facilities to access data with restricted permission to the client. This feature can be
easily deployed to Oracles database.
[3] Data Security features:- Oracle 8 database is secure database. No one can
view/edit data base without prior permission.
Apart from these features Visual Basics application supports strong set of
predefined modules to connect such a good RDBMS database.
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PROJECT PROPOSAL (SYNNOPSIS) on STUDENT INFO SYS (SIS)
CLIENT
This Software is to be made forThis Software is to be made for
St. Severins High School
KADAM KUANKADAM KUANPATNA - 3ATNA - 3
This Proposal was Accepted ByThis Proposal was Accepted By
The DirectorThe DirectorSt. Severins High School
KADAM KUANKADAM KUANPATNA - 3ATNA - 3
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PROJECT PROPOSAL (SYNNOPSIS) on STUDENT INFO SYS (SIS)
Future ScopeThis package is made for processing the data of Students available in any Institute
and Library for easy and error fee handling of transactions. This software can easily be
upgraded for processing all the works of Institute/Coaching/Schools/College and Library.
The package STUDENT INFORMATION SYSTEM (SIS)
i.e. Student Information System can be used in Institute/Coaching/Schools/College and
Library with some minor modifications. These modifications may be of both types
either hardware or software limitation or additional requirements made by the staff
members of the Institute, college , school and library.
There is always room for further enhancement of this system in
the following areas.
Hierarchy modification / additional capabilities are inbuilt in the system.
Dynamic screens according to requirement can be introduced any time.
System is very flexible for further modification.
With very little modification, it can be deployed for use in other Institute of
education, School, College and Library.