CHIPPEWA FALLS AREAUNIFIED SCHOOL

DISTRICT

2008-2009

PROPOSED

BUDGET

BUDGET PROCESS

BUDGET PROCESS

NOVEMBER• ENROLLMENT PROJECTION FOR NEXT YEAR

• 5-YEAR BUDGET FORECAST

• WORK ON FUTURE PROGRAM/FACILITY NEEDS

• MONITOR CURRENT BUDGET

• USE STRATEGIC PLANNING PROCESS TO GUIDE FUTURE ACTIONS

BUDGET PROCESS

DECEMBER• ESTIMATE NEXT FISCAL YEARS REVENUE LIMIT• ESTIMATE CATEGORICAL AID AND LOCAL

REVENUES• DEVELOP BUILDING ALLOCATIONS• PREPARE BUDGET MATERIALS FOR SITES

(CATALOGS, ORDER FORMS, INFORMATION PACKETS, ETC.

• BID DOCUMENTS FOR SUPPLIES AND EQUIPMENT DEVELOPED AND SENT OUT

BUDGET PROCESS (CONT)JANUARY

• BIDS RECEIVED FOR SUPPLIES• FINALIZE BUILDING ALLOCATIONS• MEET WITH BUILDING ADMINISTRATORS TO

REVIEW BUILDING ALLOCATIONS• DISTRIBUTE BUDGET MATERIALS TO BUILDING

ADMINSTRATORS• REVIEW & UPDATE REVENUE LIMIT WORKSHEET• BEGIN PLANNING FOR A BUDGET REDUCTION (IF

NECESSARY)

BUDGET PROCESS (CONT)FEBRUARY

• BUILDING ADMINISTRATORS MEET WITH DEPARTMENT HEADS, TEAMS AND STAFF TO BEGIN SITE BUDGET PROCESS

• GATHER STAFF INPUT INTO BUDGET • CONSIDERATION OF SITE TEAM (REACh)

STRATEGIC PLANNING GOALS BASED ON DISTRICT ACHIEVEMENT GOALS

• FORMS DISTRIBUTED AND NEEDS ANALYZED• CENTRAL OFFICE REVIEWS MAINTENANCE/

OPERATION COSTS AND PROJECTS NEW YEAR COSTS

BUDGET PROCESS (CONT)MARCH

• REVIEW & UPDATE REVENUE LIMIT WORKSHEET• BEGIN NEW YEAR STAFFING PROCESS• SITE BUDGET MATERIALS COMPLETED• SITES SUBMIT BUDGETS TO CENTRAL OFFICE• PROJECT SALARY & FRINGE BENEFIT COSTS FOR

PROPOSED STAFFING PLAN• INPUT BUDGET DATA• STAFFING PLAN PRESENTED TO THE BOARD FOR

APPROVAL

BUDGET PROCESS (CONT)

APRIL

• CONTINUE TO INPUT BUDGET DATA

• SUMMER MAINTENANCE PLANS BUDGETED

• SUPPLY ORDERS PREPARED

• MAINTENANCE BUDGET FINALIZED

• FIRST DRAFT OF PROPOSED BUDGET PRESENTED TO THE BOARD FOR APPROVAL

BUDGET PROCESS (CONT)

MAY

• UPDATE REVENUE LIMIT WORKSHEET

• PUBLIC FORUM ON REDUCTIONS (IF NECESSARY)

• BOARD FINALIZES REDUCTIONS

• PURCHASE ORDERS PREPARED FOR SUPPLIES

• BUDGET ADJUSTMENTS MADE AFTER REDUCTIONS (IF NECESSARY)

BUDGET PROCESS (CONT)

JUNE• ANALYSIS OF CURRENT YEAR BUDGET AND

ITS IMPACT ON NEW BUDGET

• DEVELOPMENT OF BUDGET HEARING BOOK

• PURCHASE ORDERS SENT OUT

BUDGET PROCESS (CONT)

JULY/AUGUST/SEPTEMBER• PREPARATION OF BUDGET PUBLICATION• PREPARATION OF BUDGET HEARING

BOOK• FINAL REVIEW AND CLOSE OUT OF

CURRENT BUDGET• AUDITORS FINAL CLOSE OUT OF CURRENT

YEAR• AUDIT REPORT

BUDGET PROCESS (CONT)

SEPTEMBER/OCTOBER• PUBLICATION OF PROPOSED BUDGET

• SUBMISSION OF 2007-2008 AUDIT

• ANNUAL BUDGET HEARING

• THIRD FRIDAY MEMBERSHIP NUMBER

• OCTOBER EQUALIZED VALUATION

• CERTIFICATION OF EQUALIZATION AID

• ADOPTION OF FINAL LEVY

TOTAL BUDGET $50,022,114.13

EXPENDITURESEXPENDITURES

How General Fund Dollars are Spent

Special Ed Transfer$4,756,766

10%

Other$1,937,377

4%

Fringe$12,870,434

26%

Salaries$21,511,944

43%

Purchased Services$7,238,101

14%

Non-Capital Equipment$1,707,492

3%

Budget

UNKNOWNSUNKNOWNS

• THIRD FRIDAY MEMBERSHIP COUNT THIRD FRIDAY MEMBERSHIP COUNT

• STATE EQUALIZATION AID STATE EQUALIZATION AID

• EQUALIZED VALUATION OF DISTRICTEQUALIZED VALUATION OF DISTRICT

• FINAL ALLOWABLE LEVYFINAL ALLOWABLE LEVY

• COMPUTER AID ADJUSTMENTCOMPUTER AID ADJUSTMENT

•BIENNIAL BUDGET PROCESS?BIENNIAL BUDGET PROCESS?

BUDGETING CHANGES

• OLD• THE DISTRICT

DETERMINES ITS EDUCATIONAL NEEDS AND LEVIES THE AMOUNT OF MONEY NECESSARY TO MEET THOSE NEEDS.

• NOW• THE DISTRICT

DETERMINES WHAT REVENUES ARE AVAILABLE AND TRIMS ITS NEEDS TO FIT WITHIN AVAILABLE REVENUES

REVENUE LIMITS

REVENUE LIMIT FORMULA

BASED ON FORMULA WHICH

INCLUDES

– PRIOR YEAR BASE

– 3 YEAR ENROLLMENT AVG

– $274.68 PER STUDENT INCREASE THIS YR ONLY

– STATE AID

– TRANSFER OF SERVICE

UNCERTAINTIES

– 3RD FRIDAY MEMBERSHIP

– FINAL STATE AID BASED ON ANNUAL REPORTS OF ALL SCHOOL DISTRICTS

– EQUALIZED VALUATION

– 2008 EXEMPT COMPUTER PROPERTY VALUATION

– COMPUTER AID

REVENUES

REVENUES ARE

GENERATED FROM

LEVY, STATE AID, LOCAL $

AND FEDERAL AID

$50,022,114.13$50,022,114.13

District Revenues

State Aid$30,623,598

61%

Local Taxes$17,776,153

36%

Other$475,642

1%

Federal Aid$1,146,721

2%

REVENUES

$30,623,598 STATE SOURCES

» State equalization Aid

» State categorical Aid

» Transportation Aid

» Library Aid

» Special Project Grants

STATE EQUALIZATION AID

2007-2008

$28,576,418

2008-2009

$30,046,584

REVENUES (CONT)

$17,776,153 LOCAL SOURCES

» LEVY

» INTEREST INCOME

» GATE RECEIPTS

» RENTALS, FEES, ETC.

REVENUES (CONT)

$1,146,721 FEDERAL AID

» TITLE PROGRAMS

» ESEA-NCLB

» CARL PERKINS

» ATOD PREVENTION

2008-2009 LEVY

$18,004,872

+6.82%

Increase of $1,228,800

TAX RATE

$7.56

+2.39%

TAX RATETAX RATE

COMPARISONCOMPARISON

2007-20082007-2008 2008-20092008-2009

$ 7.38$ 7.38 $ 7.56$ 7.56

$ 6.94 FUND 10$ 6.94 FUND 10 $ 7.25 FUND 10$ 7.25 FUND 10

$ 0.30 FUND 30$ 0.30 FUND 30 $ 0.18 FUND 30$ 0.18 FUND 30

$ 0.14 FUND 80$ 0.14 FUND 80 $ 0.13 FUND 80$ 0.13 FUND 80

$100,000 HOMETAX IMPACT

• TAX OF $756• Increase of $18• 2.39%

QUICK FACTS

• Expenditures • Revenues• State Aid• Tax Levy• Revenue Cap• Equalized Value• Mill Rate

• 6.15%• 5.56%• 4.89%• 6.82%• 6.17%• 4.52%• 2.39%

QUESTIONS?QUESTIONS?

DISCUSSION?DISCUSSION?