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Fort Drum – Home of America’s Light Infantry Division
FORT DRUM NEW YORK
4 December 2013 COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 1 of 28
Community Leaders Information Forum 4 December 2013
Welcome/Administrative Notes
Dates to Remember Highlights COL Gary Rosenberg
Guest Speaker/Presentation
School Emergency Procedures-
Indian River & Carthage School Districts Mr. Jim Kettrick & Mr. Stan Vanzandt
CYS Services Program Consolidation Ms. Karin Sikirica
MEDDAC GAHC Missed Appointments COL Matthew Mattner
Healthy Checks and Wellness Visits LTC David M. Wallace
Fort Drum Tax Assistance Center Mr. Dwight Austin
Directorate/Agency Updates
Closing Remarks COL Gary Rosenberg
Fort Drum – Home of America’s Light Infantry Division
FORT DRUM NEW YORK
4 December 2013 COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 2 of 28
Dates to Remember
December 2013
12/5 CARE Team Training 0900-1230 ACS 12/5 Lights on the Lake Trip 1700-2000 Parks & Recreation 12/6-12/8 North Country Festival of Trees Dulles State Office 12/9 Trees for Troops 0930-1015 Hays Hall 12/10 Key Caller Training 1000-1100 ACS 1400-1500 ACS 12/10 Annual Tree Lighting & Holiday Celebration 1700-1900 The Commons 12/16-1/2 Division Half Day Schedule 12/17 Work from Home Career Fair 0930-1130 ACS 12/23-1/3 Local Schools Holiday Break 12/24 DONSA 12/24-12/25 BOSS Home for the Holidays 1100-2300 BOSS Center 12/25 Christmas Day- Federal Holiday 12/30 DONSA 12/30-1/1 New Year’s in NYC Trip 0800 Parks & Recreation
Fort Drum – Home of America’s Light Infantry Division
FORT DRUM NEW YORK
4 December 2013 COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 3 of 28
Dates to Remember
January 2014
1/1 New Year’s – Federal Holiday 1/1 CLIF Electronic Distro Only 1/8 Fort Drum Information Town Hall Meeting 1030-1200 The Commons 1/9 Division/SBDE Deployment Ceremony 1000-1100 Magrath Gym 1/15 Key Caller Training 1000-1130 ACS 1400-1530 ACS 1/15 Dr. Martin Luther King Observance 1300-1400 The Commons 1/16 Volunteer of the Month Ceremony 1100-1300 The Commons 1/17 Division DONSA 1/20 Dr. Martin Luther King Birthday Observance- Federal Holiday 1/22 FRG Leader Training 900-1200 ACS 1/22 Family Support Huddle 1000-1130 Eagles Nest 1/23 Civilian of the Quarter Luncheon 1130-1300 The Commons 1/30 Mountain Remembrance Ceremony 1630 The Commons 1/31 Retirement Ceremony 1600 MPA
Fort Drum – Home of America’s Light Infantry Division
FORT DRUM NEW YORK
4 December 2013 COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 4 of 28
Dates to Remember
February 2014 2/5 CLIF 1000-1100 The Commons 2/14 Division DONSA 2/17 President’s Day- Federal Holiday 2/17-21 Local School Winter Break 2/20 Volunteer of the Month Ceremony 1100-1130 The Commons 2/26 Family Support Huddle 1000-1130 Eagles Nest 2/27 Mountain Remembrance Ceremony 1630 The Commons 2/28 Retirement Ceremony 1600 MPA
4 December 2013 COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 5 of 28
Fort Drum – Home of America’s Light Infantry Division
FORT DRUM NEW YORK
School Emergency Procedures-
Indian River & Carthage School Districts
Mr. Jim Kettrick
Indian River Central School Superintendent
jkettrick@mail.ircsd.org
315-642-3441
Mr. Stan Vanzandt
Carthage Central School Safety Officer
svanzandt@carthagecsd.org
315-493-5060
4 December 2013 COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 6 of 28
Fort Drum – Home of America’s Light Infantry Division
FORT DRUM NEW YORK
School Emergency Procedures-
Indian River & Carthage School Districts
• Level of action is situational specific
– Missing child vs. active shooter
• Priorities
– Protection of human lives
– Building security
– Notification to outside entities (police, parents or media)
• Security within a school building
– What it looks like in normal situations
– What it may look like in an emergency situations
4 December 2013 COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 7 of 28
Fort Drum – Home of America’s Light Infantry Division
FORT DRUM NEW YORK
• Definition of Lock Down
– What it looks like and what circumstances would call for it
• Police Control vs. School Control
– Will look different depending on level of emergency
• Parent Notification
– Will take place at some point, not necessarily right away.
Ensuring your children's safety is the first priority!
• What Parents can do to Assist in an Emergency
– Ensure emergency contact information is updated with school
– Avoid contacting school during an emergency, phone lines should be kept
open for communication with law enforcement and emergency services
– Avoid driving to the school, driveways should be kept clear for law
enforcement /emergency vehicles and operations
School Emergency Procedures-
Indian River & Carthage School Districts
Fort Drum – Home of America’s Light Infantry Division
FORT DRUM NEW YORK
4 December 2013 COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 8 of 28
Fort Drum Child, Youth & School Services
Program Consolidation
Ms. Karin Sikirica
DFMWR, Child, Youth & School Services
karin.s.sikirica.naf@mail.mil
315-772-9470
4 December 2013 COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 9 of 28
Fort Drum – Home of America’s Light Infantry Division
FORT DRUM NEW YORK CYS Services Program Consolidation
• Accelerating Scheduled External Maintenance/Repair of
“Modular” Chapel Annex April 2014
• Modular (temp) to be deactivated when permanent facilities constructed.
• Life span is 5 – 7 years
• Annex was a temp pending PO Valley CDC addition.
• No disruption to “any” services
• 6 of 12 Full Day CDC vacant rooms will be filled as additional staff
come on board
4 December 2013 COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 10 of 28
Fort Drum – Home of America’s Light Infantry Division
FORT DRUM NEW YORK CYS Services Program Consolidation
• Consolidation of Child Services Along Natural Programming
• Reduce Wait List by 40%. Meet 90% of demand!
• Multiple Center Based Staffing Efficiencies
• Efficient Use of Freshly Renovated Facilities w/ cost savings.
• Annex is a stressed facility needing maintenance attention.
Fort Drum – Home of America’s Light Infantry Division
FORT DRUM NEW YORK
4 December 2013 COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 11 of 28
CYS Services Program Consolidation
4 December 2013 COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 12 of 28
Fort Drum – Home of America’s Light Infantry Division
FORT DRUM NEW YORK
MEDDAC Guthrie Ambulatory Health Clinic-
Missed Appointments
COL Matthew Mattner
MEDDAC Commander
315-772-4024
"An appointment missed by YOU is an appointment missed by TWO"
4 December 2013 COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 13 of 28
Fort Drum – Home of America’s Light Infantry Division
FORT DRUM NEW YORK No Show
• Definition: a patient that misses or is more than 10 minutes
late to an appointment, or does not cancel or reschedule the
appointment early enough for the appointment to be booked
by another patient is a no show. A no show results in losing
a healthcare opportunity.
• MEDDAC Policy – MEDDAC Commanders No-Show Policy
dated 14 May 2013
• Our community lost $600,000 of healthcare in Fiscal Year
2013 (8,572 missed appointments)
4 December 2013 COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 14 of 28
Fort Drum – Home of America’s Light Infantry Division
FORT DRUM NEW YORK How to Cancel An Appointments
• Use the automated reminder system and choose the option
to "CANCEL", be sure to confirm that you want to cancel
• Call (315) 772-APPT (772-2778), 24 hours a day, 7 days a
week to cancel
• Patients that use the automated reminder system or leave a
cancellation message overnight. These cancellations are
NOT considered same day cancellations
• Primary Care appointments made on TRICARE Online can
be cancelled using http://www.TRICAREonline.com
• Stop in the clinic and cancel
4 December 2013 COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 15 of 28
Fort Drum – Home of America’s Light Infantry Division
FORT DRUM NEW YORK
Healthy Checks and Wellness Visits
LTC David M. Wallace
USA MEDDAC Guthrie
David.m.wallace.mil@mail.mil
315-772-5115
4 December 2013 COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 16 of 28
Fort Drum – Home of America’s Light Infantry Division
FORT DRUM NEW YORK HEDIS Measures
• Healthcare Effectiveness & Data Information System
– Used by 90% of healthcare plans to measure performance on
important dimensions of care and services
– Consists of 80 measures across 5 domains of care
• USA MEDDAC Guthrie HEDIS
– Promote a healthier population through patient educating
– Actions through proactive intervention, via telephonic contact,
secure messaging, and pre-visit scrub
– Multi-faceted, interdisciplinary approach that encourages
collaboration between patient, provider, and healthcare team
4 December 2013 COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 17 of 28
Fort Drum – Home of America’s Light Infantry Division
FORT DRUM NEW YORK HEDIS Measures
4 December 2013 COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 18 of 28
Fort Drum – Home of America’s Light Infantry Division
FORT DRUM NEW YORK HEDIS Measures
• Well-woman exam: 18+ annually
• Cervical cancer testing: age 21-65 every 3 years*
• Chlamydia screening: sexually active non-pregnant
females age 24 and younger: annually
• Breast cancer screening/education: all women are
counseled on screening at annual visit, recommends
screening every 2 yrs; age 50-74
• Comprehensive diabetes care: after diagnosis, 2x/yr with
control, 3x/yr without control (A1c <= 7)
• Colorectal cancer screening: ages 50-75
• BMI continuous screening
4 December 2013 COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 19 of 28
Fort Drum – Home of America’s Light Infantry Division
FORT DRUM NEW YORK How and Where To Get Check-ups
• Well exams will be done at Guthrie Clinic, Connor Troop
Clinic, or Fort Drum OB/GYN (located in Samaritan Medical
Center) on an appointment base with the exception of
Mammogram and Colonoscopy
• Mammograms and Colonoscopies require a written order
from your PCM and are conducted by in-network off post
providers
• Make appointment with PCM by phone at 315-772-2778,
TriCare Online at www.tricareonline.com, or by emailing
your PCM directly through Secure Messaging Service
(SMS)
• Please contact your PCM and team for questions regarding
any healthy checks applicable to your age range
4 December 2013 COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 20 of 28
Fort Drum – Home of America’s Light Infantry Division
FORT DRUM NEW YORK
Fort Drum Tax Assistance Center
CPT Ryan Krohn
Office of the Staff Judge Advocate
ryan.d.krohn2.mil@mail.ml
(315) 772-3735
Mr. Dwight Austin
Chief, Legal Assistance Office
dwight.e.austin.civ@mail.mil
(315) 772-5261
4 December 2013 COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 21 of 28
Fort Drum – Home of America’s Light Infantry Division
FORT DRUM NEW YORK Tax Assistance Center
• Federal and state income tax returns prepared and
electronically filed for Soldiers, Retirees and Family
Members at no cost
• Open on or about 1 Feb through 15 Apr 2014
• Located in Bldg T-120 (across from Thrift Shop)
• Info line 772-3735, appointment line 772-6727
• Appointments made by calling at 1:00 p.m., M-F
• Last season, filed 2,884 returns, recouped $5.2 million in
refunds, and saved our Military Community $399,925 in
preparation and filing fees
4 December 2013 COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 22 of 28
Fort Drum – Home of America’s Light Infantry Division
FORT DRUM NEW YORK
Winter Activities in the
North Country
Please see slides in your CLIF Briefing Slide Deck
Fort Drum – Home of America’s Light Infantry Division
FORT DRUM NEW YORK
4 December 2013 COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 27 of 28
Directorate and Agency Updates
Fort Drum – Home of America’s Light Infantry Division
FORT DRUM NEW YORK
4 December 2013 COL Gary Rosenberg/IMDR-ZA/ (315)-772-5501/ gary.a.rosenberg.mil@mail.mil 28 of 28
The next CLIF Meeting is scheduled for
5 February 2014
January CLIF Materials will be electronically distributed
Thank you for attending.
If you would like to provide information for CLIF,
please email Elizabeth DeJesus at elizabeth.a.dejesuscintron.civ@mail.mil
Staci Reyes at staci.j.reyes.civ@mail.mil