Post on 16-Apr-2018
transcript
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
Coltrane Specifications For Application Cycle 2016
Effective November 2015
Version 2.0
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
i
Confidentiality
The information in this document is intended for the sole purpose of providing OCAS
Application Services Inc. (OCAS or Ontario College Application Services) and the 24 Ontario
Colleges of Arts and Technology, three Regional Campuses of the University of Guelph and the
Michener Institute for Applied Health Sciences (“Institutions”) with information necessary to
facilitate the application process or for a purpose identified by OCAS in accordance with its
Privacy Statement. Any review, dissemination, distribution or copying of this document, in
whole or in part, is strictly prohibited except with OCAS employees or their representatives,
and employees of the foregoing Institutions charged with responsibility for such information.
Any other collection, use or disclosure requires the advance written consent of an author ized
OCAS representative.
Any questions concerning the information in this document, and whether it is being dealt with
in a manner consistent with OCAS’ Privacy Statement, should be directed to the responsible
contact individual with whom you communicated in order to obtain this document.
Any questions concerning the distribution of this document should be directed to
service@ocas.ca
COPYRIGHT
All OCAS information is Copyright © OCAS Application Services, Inc. 2015. Unauthorized
collection, use or disclosure of this material is prohibited. All rights reserved unless otherwise
expressly provided.
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
ii
Version Control
VERSION DESCRIPTION REVISION DATE DISTRIBUTION DATE
DRAFT Draft College Transmission Specifications - for application cycle Fall 2016 to Summer 2017
March 31, 2015
DRAFT New SHSM and spec updates June 3, 2015
1.0 Final College Transmission
Specifications – for application cycle Fall 2016 to Summer 2017
June 15, 2015 June 16, 2015
2.0 Addition of 2 new values to Semester/Level field in the CC record (program choice). 20 = Advanced Entry 21 = Degree Completion
October 9, 2015 October 13, 2015
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
iii
Table of Contents
What’s New: Programming Changes 3
The Process 4
Data Type Formats 6
Explanation of Transaction Records 7
Transaction Prefix 7
Logical Key for Transaction Record 7
Sort Sequence 9
Transaction Records 10
BC Transaction: Batch Header 10
AC Transaction: Applicant Data 12
CC Transaction: Program Choice Data 36
GC Transaction: Grade Data 40
SC Transaction: Supporting Document Data 46
TC Transaction: Test Data 54
IC Transaction: International Transcript Evaluation Data 62
EC Transaction: Educational Data 66
NC Transaction: Non Full-Time Student Activity Data 69
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
3
Overview What’s New: Programming Changes
Based on consultation between the colleges and OCAS, the following changes have been made
to the College Transmission Specifications for application cycle fall 2015 - summer 2016.
1. Addition of 1 new values to the gender code table.
2. Following recommendation from Indigenous Peoples Education Circle:
a. Addition of new values to the Aboriginal Person (Ancestry) values.
b. Modification to add Aboriginal Person Indicator
c. Modification to add Aboriginal Person Status
3. Addition of 1 new Specialist High Skills Major code.
4. Modification to add Surname on School Record and First Name on School Record fields to the EC
record (declared education)
5. Addition of 2 new values to Semester/Level field in the CC record (program choice).
a. 20 = Advanced Entry
b. 21 = Degree Completion
6. Removed old Aboriginal Person (Ancestry) values.
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
4
4
The Process Ontario College Application Services (OCAS) centrally processes applications for college
applicants. The details about each applicant are subsequently transferred to the colleges
selected by the applicant. The transmission layout and processing guidelines of the
applicant’s data are outlined in this document in order to standardize the data into a format
that can be electronically processed by the colleges.
What’s in the File? The sources of the data transmitted in the transmission file include the application form,
applicant correspondence, colleges, secondary schools etc.
The data processed daily at OCAS is formatted according to the specifications and is available
to the colleges that same night. The file contains data for applicants who have paid their
application fee.
When Can the File be Downloaded?
The transmission files are available for downloading to the colleges by 1 1:00 pm, Sunday
through Thursday. At certain times of the year, when processing volumes are very high, files
may not be available by 11:00 p.m.: notice from OCAS will be sent indicating any deviation
from that timeframe.
Files are created Sunday through Thursday every week, including weeks with statutory
holidays. Unless you receive a communication from the OCAS to the contrary, your files
should be picked up every week, Sunday to Thursday.
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
5
5
Transmission Protocol
Downloading of college transmission files from OCAS is to be done via Secure File Transfer
Protocol (SFTP). SFTP clients should be configured to connect to sftp.transit.ocas.ca. Each
college will have a userid and password to access the Coltrane files. Files can be picked up in
the /home/coltrane directory (which is the default starting directory).
Questions?
Please address all questions to service@ocas.ca
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
6
6
Data Type Formats For the following pages, the legend and general instructions apply:
Legend A = Alphanumeric
N = Numeric digits only
1. Alphanumeric strings are left justified within the field length, filled with low-order blanks
to the end of the field, and contain upper case only, unless otherwise specified or
requested by a college.
2. Numeric fields are right justified, zero-filled, and contain no brackets, dashes, or blanks.
Defaults are filled with zeros.
3. Dates are in ISO format (YYYYMMDD), unless otherwise specified.
4. Each record is terminated by a carriage-return/line-feed (CR/LF) pair.
Note: Changes to these specifications are highlighted similar to this line of text.
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
7
7
Explanation of Transaction Records
Transaction Prefix Each record contains a "transaction prefix" which includes the Transaction Code, Transaction
Type, Transaction Date, and Transaction Time. Inserts (Transact ion Type = I) represent records
which are newly inserted into the OCAS database, and hence , can be inserted into the college
database as required. For updates (Transaction Type = U), the entire record will be sent
including one or more updated fields. All transactions for one applicant should be applied in
date/time sequence. For changes to the primary logical key for the record, two transactions
will occur: a “Delete” (with the old key), followed by an “Insert” (with the new key).
Logical Key for Transaction Record The Logical Key for a transaction record starts with the transaction prefix and includes one or
more of the following fields in the record:
AC LOGICAL KEY:
Transaction Code
Transaction Type
Transaction Date
Transaction Time
College Code
OCAS Application Number
CC LOGICAL KEY:
Transaction Code
Transaction Type
Transaction Date
Transaction Time
College Code
OCAS Application Number
Program Code
Campus Code
Start Date
Level
Full/Part-time
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
8
8
GC LOGICAL KEY:
Transaction Code
Transaction Type
Transaction Date
Transaction Time
College Code
OCAS Application Number
Course Code
Completion Date
Course Delivery
SC LOGICAL KEY:
Transaction Code
Transaction Type
Transaction Date
Transaction Time
College Code
OCAS Application Number
Document Code
Key Date
TC LOGICAL KEY:
Transaction Code
Transaction Type
Transaction Date
Transaction Time
College Code
OCAS Application Number
Test Code
Sub Test Code
Test Date
IC LOGICAL KEY:
Transaction Code
Transaction Type
Transaction Date
Transaction Time
College Code
OCAS Application Number
Course Code
Completion Date
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
9
9
EC LOGICAL KEY:
Transaction Code
Transaction Type
Transaction Date
Transaction Time
College Code
OCAS Application Number
Educational Sequence Number
NC LOGICAL KEY:
Transaction Code
Transaction Type
Transaction Date
Transaction Time
College Code
OCAS Application Number
Sequence Number
Sort Sequence
Within each download file, OCAS will attempt to present transaction records sorted in the
following order:
OCAS_APPLICATION_NUMBER, TRANSACTION_CODE, TRANSACTION_DATE,
TRANSACTION_TIME, TRANSACTION_TYPE
Therefore, within one download file, records having identical OCAS Application Numbers,
Transaction Codes, and Transaction Types should be applied in date and time sequence.
Initially all transactions will be transmitted to colleges. OCAS has "collapsed" as many
“redundant” situations as possible to reduce the number of transaction records within each
transmission. For example, if an Insert occurs for an applicant at the beginning of a
"download window" and a delete occurs before the end of that window, no records will be
transmitted for that applicant. Similarly, if an Insert record is processed on a Monday morning
and an Update transaction is processed on Tuesday afternoon, and the download is requested
Wednesday, OCAS will only send an Insert record.
Colleges may wish to re-sort records into any preferred sequence.
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
10
10
Description of Record Contents
Transaction Records
BC Transaction: Batch Header This record will appear as the first record of every file containing transactions.
Transaction record length: 85 bytes/characters
POSITION LENGTH FIELD NAME TYPE VALUE/COMMENT
1 2 Transaction Code A 'BC’
3 1 Transaction Type A 'T'
4 8 Extract Date N YYYYMMDD
12 8 Extract Time N HHMMSShh
20 4 College Code A
24 6 AC Total N Number of AC transactions
30 6 CC Total N Number of CC transactions
36 6 GC Total N Number of GC transactions
42 6 SC Total N Number of SC transactions
48 6 TC Total N Number of TC transactions
54 6 IC Total N Number of IC transactions
60 6 EC Total N Number of EC transactions
66 6 NC Total N Number of NC transactions
72 8 File Date A YYYYMMDD
80 6 Sequence Number N File Sequence Number
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
11
11
College Code
Always present values as follows:
ALGO - Algonquin
CAMB - Cambrian
CANA - Canadore
CENT - Centennial
CONF - Confederation
CONS - Conestoga
DURH - Durham
FANS - Fanshawe
GEOR - Georgian
GBTC - George Brown
HUMB - Humber
LAMB - Lambton
LOYT - Loyalist
MOHA - Mohawk
NIAG - Niagara
NORT - Northern
SAUL - Sault
SENE - Seneca
SHER - Sheridan
SLAW - St. Lawrence
SSFL - Fleming
STCL - St. Clair
RIDG -Ridgetown
KEMP - Kemptville
ALFR - D'Alfred
BORE - Boreal
LACI - La Cite
MICH - Michener
Transaction Type
T - Totals for the content of this extract file.
File Date and Sequence Number In naming the file, the file date is used in conjunction with the college code. It contains the
college code + YYYYMMDD + 000001.DAT", e.g. MOHA20151129000001.DAT. The sequence
number will be assigned in incremental, sequential order. The file number will begin with
000001.
**Note: Sequence number only applies to the .DAT files, not the XML Coltrane files.
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
12
AC Transaction: Applicant Data Transaction record length: 520 bytes/characters
Overview of AC Transaction - Applicant Data
POSIT ION LENGTH F IELD NAME TYPE DATA SOURCE XML TAG NAME
1 2 Transaction Code
A OCAS <TransCode>
3 1 Transaction Type A OCAS <TransType>
4 8 Transaction Date N OCAS <TransDateTime>
12 8 Transaction Time N OCAS
20 4 College Code A OCAS <CollegeCode>
24 9 OCAS Application Number
N OCAS <OCASNum>
33 9 S.I.N. N Applicant <SIN>
42 9 Ontario Education Number (O.E.N)
N Applicant <OEN>
51 8 Date Application Received
N OCAS <DateApplicationReceived>
59 1 Title N Applicant <Title>
60 30 Legal Surname A Applicant <LastName>
90 30 Legal First Name A Applicant <FirstName>
120 30 Second Name A Applicant <SecondName>
150 30 Previous Legal Surname
A Applicant <PreviousLastName>
180 1 Gender Code A <Gender>
181 8 Date of Birth N Applicant <BirthDate>
189 50 Mailing Address A Applicant <Address>
239 30 City A Applicant <City>
269 2 Province/State Code
A Applicant <ProvinceState>
271 20 Address Country A Applicant <CountryCode>
291 10 Postal/Zip Code A Applicant <PostalCode>
301 3 Area Code A Applicant <PrimaryPhone><AreaCode>
304 9 Telephone Number
A Applicant <PrimaryPhone><Phone>
313 1 Status in Canada N Applicant <StatusInCanada>
314 2 Sponsoring Agency
N Applicant <SponsorAgency>
316 1 First Language N Applicant <FirstLanguage>
317 1 Language of Correspondence
N Applicant <LanguageOfCorrespondence>
318 5 Citizenship Code N Applicant <CountryOfCitizen>
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
13
13
323 6 School Number/Mident Code
N Applicant/ High School
<MidentCode>
329 1 Basis for Admission
N Applicant/ High School
<BasisOfAdmission>
330 6 OSSD Issue Date N High School if a current Student, Applicant if a mature student
<DateOssdIssue>
336 1 OSSD to be Received
A High School <OssdToBeAchieved>
337 5 Addt'l Academic Info. Received
A OCAS <AddAcadInfoReceived>
342 1 Grade Status N OCAS <GradeStatus>
343 5 Addt'l Academic Info. To follow
A OCAS <AddAcadFollow>
348 2 Addt’l Academic GED status
A Applicant <AddAcadGedStatus>
350 1 Current Secondary School Student
A Applicant <CurrentStudent>
351 3 Cell Area Code A Applicant <CellPhone><AreaCode>
354 9 Cell Telephone Number
A Applicant <CellPhone><Phone>
363 7 Alternate Telephone Number Extension
A Applicant <CellPhone><Ext>
370 3 Fax Area Code A Applicant
373 9 Fax Telephone Number
A Applicant
382 50 Email Address A Applicant <PrimaryEmail><EmailAddress>
432 1 Community Involvement
A High School <CommunityInv>
433 1 Secondary School Literacy
A High School <SSLiteracyTest>
434 2 International Evaluation Secondary School
N OCAS <InternationalSS>
436 2 International Evaluation College
N OCAS <InternationalCollege>
438 2 International Evaluation University
N OCAS <InternationalUniversity>
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
14
14
440 2 International Eval Post-Degree/Diploma
N OCAS <InternationalPost>
442 1 International Evaluation Complete
A OCAS <InternationalEvalComplete>
443 6 International Evaluation Graduation Date
N OCAS <DateInternationalGraduation>
449 6 GED Completion Date
N OCAS <DateGED>
455 2 Method of Application
A OCAS <MethodOfApplication>
457 4 Aboriginal A Applicant <Aboriginal>
461 6 OSSC Issue Date N High School if a current Student, Applicant if a mature student
<DateOsscIssue>
467 1 OSSC to be Received
A High School <OsscToBeAchieved>
468 3 International Evaluation University Degree
N OCAS <InternationalEvalUniversityDegree>
471 5 Country of Birth N Applicant <CountryOfBirth>
476 1 First Generation A Applicant <FirstGeneration>
477 3 Specialist High Skills Major Program Code
A Applicant <ShsmCode>
480 2 OEN Validation Code
N OCAS <OEN Valid>
482 8 OEN Validation Date
N OCAS <OEN Date>
490 1 Aboriginal Person Indicator
A Applicant <AboriginalPersonIndicator>
491 30 Aboriginal Person Status
A Applicant <AboriginalPersonStatus>
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
15
15
AC TRANSACTION: APPLICANT DATA
Transaction Code
AC is always the value.
Transaction Type
I = Insert - a new applicant to the application cycle
U = Update - an insert has already been sent. This transaction type includes one or
more updated fields.
W = Withdrawn - an insert has already been sent. This transaction type represents an
applicant who has asked that the entire application to college be removed. There
will not be an associated set of deletes for the program choices that the applicant
may have had outstanding at an individual college.
R = Re-instate - a withdrawn has already been sent. This applicant has changed his/her
mind and has asked that the application to college be "re-activated". This
transmission includes an update for Date Application Received, and may contain
updates for other fields. Updates to the program choices (CCUs) field date received
will also be sent in this situation.
X = An insert has already been sent. This transaction type represents a deceased
applicant. OCAS has been notified of the unfortunate circumstance and is notifying
colleges in a special way so that appropriate action can be taken by colleges. There
will not be any program choice delete records sent.
N = Non Payment - an insert has already been sent. This transaction type represents an
applicant's unresolved Not Sufficient Funds (NSF) situation. OCAS has corresponded
with the applicant over a period of 14 days in an attempt to obtain the fees.
Following this time period, this transaction is sent and represents OCAS' withdrawal
of service for this applicant. There will not be an associated set of deletes for the
outstanding program choices that the applicant may have had at an individual
college.
P = Paid in Full - a notification of an NSF situation has already been sent, and this
applicant has resolved their outstanding debt. This transmission includes an update
for Date Application Received, and may contain updates for other fields, e.g.
address. Updates to the program choices (CCUs) field date received will also be sent
in this situation.
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
16
16
Transaction Date
Date transaction occurred in OCAS system (YYYYMMDD). Always present.
Transaction Time
Time within the transaction date (HHMMSShh). Always present.
College Code
See College Code in BC transaction. Always present.
OCAS Application Number Always present. Leading two digits = Year (e.g. 12 = year 2012). There is a check digit as the
last digit in the 9-digit number. The formula is a standard Modulus 9 check DSR (divide,
subtract remainder). That is, divide the next sequential 8 -digit number by 9, derive a
remainder, and subtract the remainder from 9 to provide the check digit . Edit check
performed at OCAS.
Social Insurance Number (S.I.N.)
Contains zeros as OCAS will no longer be collecting or storing SIN Codes
Ontario Education Number (O.E.N.) Contains zeros if unknown. This number is issued by the Ministry of Education to all students
in the secondary school system in Ontario.
Date Application Received Always present. Represents the date the application fee was received at OCAS (YYYYMMDD).
Note: the postmarked date will not be used.
Title
1 = Mr/M, 2 = Ms, 3 = Mrs/Mme, 4 = Miss/Mlle, 0 = Unknown/Undeclared.
Legal Surname
Surname of applicant. Always present.
Legal First Name
First name of applicant. Spaces if unknown.
Second Name
Second name of applicant. Spaces if unknown.
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
17
17
Previous Legal Surname
Previous surname of applicant. Spaces if unknown.
Gender Code
M = Male, F = Female, U = Undeclared. Spaces if unknown
Date of Birth Date of birth of applicant (YYYYMMDD). Contains zeros if unknown. Note: OCAS will not follow
up with the applicant if item is not coded on the application form.
Mailing Address
Mailing address of the applicant, to Canada Post standard.
City
City of applicant.
Province/State Code
The following table is used. Spaces if unknown.
Province Codes (Canada)
Code Province
AB Alberta
BC British Columbia
MB Manitoba
NB New Brunswick
NL Newfoundland and Labrador
NS Nova Scotia
NT Northwest Territories
NU Nunavut Territory
ON Ontario
PE Prince Edward Island
QC Quebec
SK Saskatchewan
YT Yukon Territories
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
18
18
State Codes (USA)
Code State Code State
AL Alabama MT Montana
AK Alaska NE Nebraska
AZ Arizona NV Nevada
AR Arkansas NH New Hampshire
CA California NJ New Jersey
CO Colorado NM New Mexico
CT Connecticut NY New York
DE Delaware NC North Carolina
DC District of Columbia ND North Dakota
FL Florida OH Ohio
GA Georgia OK Oklahoma
HI Hawaii OR Oregon
ID Idaho PA Pennsylvania
IL Illinois RI Rhode Island
IN Indiana SC South Carolina
IA Iowa SD South Dakota
KS Kansas TN Tennessee
KY Kentucky TX Texas
LA Louisiana UT Utah
ME Maine VT Vermont
MD Maryland VA Virginia
MA Massachusetts WA Washington
MI Michigan WV West Virginia
MN Minnesota WI Wisconsin
MS Mississippi WY Wyoming
MO Missouri
Possessions:
Code Possession Code Possession
AS American Samoa PW Palau
FM Federated States of Micronesia PR Puerto Rico
GU Guam VI Virgin Island
MH Marshall Islands
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
19
19
Address Country
Always present no coding system. Full country name is provided.
Postal/Zip Code
CANADA The format is ANANAN for Canadian addresses, edited by OCAS.
USA NNNNN-ZZZZ format check, where ZZZZ are optional.
Codes from countries other than Canada and USA are not validated. Spaces if unknown or
invalid.
Area Code
Area code of phone number. The first three digits of an international phone number or spaces
if unknown are displayed.
Telephone Number No dashes included and spaces if unknown. Field has been increased to nine digits to
accommodate international phone numbers.
NOTE: The Area Code field contains the first three digits of an international phone number.
Status in Canada
Code Description
0 Unknown
1 Canadian citizen
2 Aboriginal ancestry
3 Permanent resident or landed immigrant
4 Study permit (student visa)
5 In Canada on the authority of another VISA
6 Attending an off-shore school
7 Refugee status
8 Convention refugee (protected person)
9 Other
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
20
20
Sponsoring Agencies
Code Agency
0 No Sponsorship
1 Association of Canadian Community Colleges
2 Canadian Bureau for International Education
3 Canadian International Development Agency
4 Department of Indian and Northern Affairs / Individual Bands
5 Department of Veteran's Affairs
6 Ministry of Community and Social Services / Family Services
7 Transitions
8 Vocational REHAB
9 WSIB Work Transition Program
10 World University Service of Canada
11 Human Resource Development Canada (HRDC)
12 Agency Sponsored Second Career
99 Other
First Language
1 = English, 2 = French, 3 = Other
Language of Correspondence
1 = English, 2 = French
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
21
21
Citizenship Code
Citizenship Code
Stat can PSIS 5 digit
Country Code
Citizenship Code
Stat can PSIS 5 digit
Country Code
Citizenship Code
Stat can PSIS 5 digit
Country Code
Afghanistan 41004 Barbados 13052 Cameroon 34120
Åland Islands 23248 Belarus 22112 Canada 11124
Albania 24008 Belgium 21056 Cape Verde 31132
Algeria 33012 Belize 12084 Cayman Islands 13136
American Samoa 51016 Benin 31204 Central African
Republic 34140
Andorra 24020 Bermuda 13060 Chad 34148
Angola 34024 Bhutan 44064 Chile 14152
Anguilla 13660 Bolivia 14068 China 42156
Antarctica 61010 Bosnia and
Herzegovina 24070 Christmas Island 51162
Antigua and Barbuda
13028 Botswana 35072 Cocos (Keeling)
Islands 51166
Argentina 14032 Bouvet Island 61074 Colombia 14170
Armenia 41051 Brazil 14076 Comoros 32174
Aruba 13533 British Indian
Ocean Territory 44086 Congo 34178
Australia 51036 Brunei Darussalam 43096 Congo, Democratic
Republic of 34180
Austria 21040 Bulgaria 22100 Cook Islands 51184
Azerbaijan 41031 Burkina Faso 31854 Costa Rica 12188
Bahamas 13044 Burma (Myanmar) 43104 Côte d'Ivoire 31384
Bahrain 41048 Burundi 32108 Croatia 24191
Bangladesh 44050 Cambodia 43116 Cuba 13192
Cyprus 41196 Grenada 13308 Korea, South 42410
Czech Republic 22203 Guadeloupe 13312 Kuwait 41414
Denmark 23208 Guam 51316 Kyrgyzstan 41417
Djibouti 32262 Guatemala 12320 Laos 43418
Dominica 13212 Guernsey 23831 Latvia 22428
Dominican Republic
13214 Guinea 31324 Lebanon 41422
Ecuador 14218 Guinea-Bissau 31624 Lesotho 35426
Egypt 33818 Guyana 14328 Liberia 31430
El Salvador 12222 Haiti 13332 Libya 33434
England 23826 Heard Island and McDonald Islands
61334 Liechtenstein 21438
Equatorial Guinea 34226 Honduras 12340 Lithuania 22440
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
22
22
Citizenship Code
Stat can PSIS 5 digit
Country Code
Citizenship Code
Stat can PSIS 5 digit
Country Code
Citizenship Code
Stat can PSIS 5 digit
Country Code
Eritrea 32232 Hong Kong 42344 Luxembourg 21442
Estonia 22233 Hungary 22348 Macao 42446
Ethiopia 32231 Iceland 23352 Macedonia
(FYROM) 24807
Faeroe Islands 23234 India 44356 Madagascar 32450
Falkland Islands (Malvinas)
14238 Indonesia 43360 Malawi 32454
Fiji 51242 Iran 41364 Malaysia 43458
Finland 23246 Iraq 41368 Maldives 44462
France 21250 Ireland, Republic
of (EIRE) 23372 Mali 31466
French Guiana 14254 Isle of Man 23833 Malta 24470
French Polynesia 51258 Israel 41376 Marshall Islands 51584
French Southern Territories
61260 Italy 24380 Martinique 13474
Gabon 34266 Jamaica 13388 Mauritania 31478
Gambia 31270 Japan 42392 Mauritius 32480
Georgia 41268 Jersey 23832 Mayotte 32175
Germany 21276 Jordan 41400 Mexico 12484
Ghana 31288 Kazakhstan 41398 Micronesia,
Federated States of
51583
Gibraltar 24292 Kenya 32404 Moldova 22498
Greece 24300 Kiribati 51296 Monaco 21492
Greenland 11304 Korea, North 42408 Mongolia 42496
Korea, South 42410 Mongolia 42496 Pitcairn 51612
Kuwait 41414 Montenegro 24499 Poland 22616
Kyrgyzstan 41417 Montserrat 13500 Portugal 24620
Laos 43418 Morocco 33504 Puerto Rico 13630
Latvia 22428 Mozambique 32508 Qatar 41634
Lebanon 41422 Namibia 35516 Réunion 32638
Lesotho 35426 Nauru 51520 Romania 22642
Liberia 31430 Nepal 44524 Russian Federation 22643
Libya 33434 Netherlands 21528 Rwanda 32646
Liechtenstein 21438 Netherlands
Antilles 13530 Saint Barthélemy 13652
Lithuania 22440 New Caledonia 51540 Saint Helena 31654
Luxembourg 21442 New Zealand 51554 Saint Kitts and
Nevis 13659
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
23
23
Citizenship Code
Stat can PSIS 5 digit
Country Code
Citizenship Code
Stat can PSIS 5 digit
Country Code
Citizenship Code
Stat can PSIS 5 digit
Country Code
Macao
42446 Nicaragua 12558 Saint Lucia 13662
Macedonia (FYROM)
24807 Niger 31562 Saint Martin 13663
Madagascar 32450 Nigeria 31566 Saint Pierre and
Miquelon 11666
Malawi 32454 Niue 51570 Saint Vincent and
the Grenadines 13670
Malaysia 43458 Norfolk Island 51574 Samoa 51882
Maldives 44462 Northern Ireland 23826 San Marino 24674
Mali 31466 Northern Mariana
Islands 51580
Sao Tome and Principe
34678
Malta 24470 Norway 23578 Sark 23680
Marshall Islands 51584 Oman 41512 Saudi Arabia 41682
Martinique 13474 Pakistan 44586 Scotland 23826
Mauritania 31478 Palau 51585 Senegal 31686
Mauritius 32480 Palestinian Territory, Occupied
41275 Serbia 24688
Mayotte 32175 Panama 12591 Serbia and
Montenegro 24891
Mexico 12484 Papua New Guinea 51598 Seychelles 32690
Micronesia, Federated States
of 51583 Paraguay 14600 Sierra Leone 31694
Moldova 22498 Peru 14604 Singapore 43702
Monaco 21492 Philippines 43608 Slovakia 22703
Slovenia 24705 Timor-Leste 43626 Tanzania, United
Republic of 32834
Solomon Islands 51090 Togo 31768 Thailand 43764
Somalia 32706 Tokelau 51772 Uzbekistan 41860
South Africa 35710 Tonga 51776 Vanuatu 51548
South Georgia and the South
Sandwich Islands 14239
Trinidad and Tobago
13780 Vatican City State 24336
South Sudan 33728 Tunisia 33788 Venezuela 14862
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
24
24
Citizenship Code
Stat can PSIS 5 digit
Country Code
Citizenship Code
Stat can PSIS 5 digit
Country Code
Citizenship Code
Stat can PSIS 5 digit
Country Code
Spain 24724 Turkey 41792 Viet Nam 43868
Sri Lanka 44144 Turkmenistan 41795 Virgin Islands,
British 13092
Sudan 33729
(formerly 33736)
Turks and Caicos Islands
13796 Virgin Islands, U.S. 13850
Suriname 14740 Tuvalu 51798 Wales 23826
Svalbard and Jan Mayan Island
23744 Uganda 32800 Wallis and Futuna 51876
Swaziland 35748 Ukraine 22804 Western Sahara 33732
Sweden 23752 United Arab
Emirates 41784 Yemen 41886
Switzerland 21756 United Kingdom 23826 Zambia 32894
Syria 41760 United States 11840 Zimbabwe 32716
Taiwan 42158 United States
Minor Outlying Islands
51581 Not Applicable n/a – use
99899
Tajikistan 41762 Uruguay 14858 Not Reported n/a – use
99999
School Number/ Mident Code Six-digit Ministry assigned school identification number representing a secondary school in
Ontario. Displays zeros if unknown.
OCAS has a Secondary School (Mident code) file available to the colleges. This file contains
the school Mident codes, names and addresses. There is also a New Curriculum Course Code
file available to the colleges. These extract files are available on the College Staff E-Materials
page at www.ocas.ca.
Basis for Admission This data item is taken directly from the application form and represents the applicant's
perspective.
0 = Applicant has not indicated
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
25
25
1 = Applicant is or will be a secondary school graduate (achieved an OSSD under OS:IS) by
the first day of college, i.e. the start date to which they are applying.
2 = The applicant will not have an OSSD by the first day of classes.
3 = Applicant is or will be a secondary school graduate (achieved an OSSD under OSS) by
the first day of college, i.e. the start date to which they are applying.
4 = The applicant will not have an OSSC by the first day of classes
5 = Applicant is or will be a secondary school graduate (achieved an OSSC under OSS) by the
first day of college, i.e. the start date to which they are applying.
OSSD Issue Date The year and month that the student achieved the Ontario Secondary School Dipl oma
(YYYYMM). Zeros if unknown.
OSSD to be Achieved This data item is taken from the application form and/or from the secondary school electronic
data file and represents a guidance (or school) official's perspective of the applicant.
Y = Yes, N = No Spaces if not applicable.
Additional Academic Information Received Additional academic information (hard copy only) is attached to the application. OCAS will be
photocopying this information and sending it out to the colleges. Spaces will be in the
position, if there was no indication on the form for that value. Each position of this five -
character field will contain an X.
POSITION
1 = College transcript
2 = University transcript
3 = College academic upgrading
4 = English proficiency test score (e.g. TOEFL Score)
5 = Other transcript
For example, if the applicant indicates college and TOEFL, this field will contain “X X ".
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
26
26
Grade Status (formerly Transcript Status)
Represents courses from secondary school or equivalent.
Value Meaning
1 Electronic. The applicant's courses and grades (transcript data) can be obtained
from the AC and GC records (electronically).
2 Hardcopy sent to colleges. The transcript has been received by OCAS and a
hardcopy has been, or will shortly be sent to the college.
3 To Follow. The applicant has indicated to OCAS that the transcript will be sent to
OCAS soon. As soon as it becomes available, OCAS will forward the transcript,
either electronically or in hardcopy, to the colleges to which the applicant has
applied.
4 Not Available. The applicant has not provided a transcript, and no indication has
been received that a transcript may follow. In this case, the college may wish to
follow-up directly with the applicant to obtain a secondary school transcript.
5 Combination of hardcopy and electronic grades.
Additional Academic Information to Follow The applicant has indicated that there is additional academic information (hardcopy only) to
follow. When the hardcopy transcripts arrive at OCAS, those transcripts will be photocopied
and sent out to the appropriate colleges. Spaces will be in the position if there was no
indication on the form for that value. Each position of this five-character field will contain an
X, if the applicant has marked the application form.
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
27
27
POSITION
1 = College transcript
2 = University transcript
3 = College academic upgrading
4 = English proficiency test score (e.g. TOEFL Score)
5 = Other transcript
For example, if the applicant indicates college transcript to follow, this field will contain “X”.
If the applicant indicates college transcript and English proficiency test score to follow, this
field will contain “X X”.
Additional Academic GED Status The applicant has indicated that there is additional academic information for GED that has
been “attached” or is “to follow” (taken right from the application form). When the
paperwork arrives at OCAS, those transcripts will be photocopied and sent out to the
appropriate colleges. Spaces will be in the position if there was no indication on the form for
that value.
01 = Attached
02 = To follow
03 = Unknown
When attached (hardcopy evidence of) GED scores are received, they are data entered and
transmitted under the TC transaction record.
Current Secondary School Student
This data item is derived from:
1. Self-identification by the applicant applying online
2. Manual and electronic grades submitted by Ontario secondary schools, or
3. Hard copy secondary school transcripts received from out -of-province secondary
school students
A current secondary school student is defined as an individual currently enrolled in at least
one course that has a completion date within the current academic year. For example, for the
2015-2016 application cycle, applicants taking courses with completion dates of Sept. 2014 -
June 2015 are defined as current students.
Note: This could include students enrolled in night school or correspondence courses.
Always present
Y = is a current secondary school student
N = is not a current secondary school student
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
28
28
Cell Area Code Area code of an alternate phone number, first three digits of an international phone number
or spaces if unknown.
Cell Telephone Number No dashes included and spaces if unknown. Field has been increased to nine digits to
accommodate international phone numbers. NOTE: The Area Code field contains the first
three digits of an alternate international phone number.
Alternate Telephone Number Extension
The extension of an alternate phone number. Spaces if unknown.
Fax Area Code
All spaces. This field is obsolete, but is retained to maintain record layout.
Fax Telephone Number
All spaces. This field is obsolete, but is retained to maintain record layout.
Email Address The email address of the applicant. Spaces if not available. This field is always sent as a mixed
case alphanumeric field.
Community Involvement Completion of required number of hours for community involvement. This field is based on
the O.S.T. / new school curriculum.
1 = Yes
2 = No
3 = Not applicable (N/A)
4 = Not reported
SS Literacy Requirement Completion of Provincial Secondary School literacy test. This field is based on the O.S.T. / new
school curriculum.
E = English
F = French
B = Both
N = Not reported
X = Not applicable (N/A)
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
29
29
International Evaluation Secondary School This data item is based on the evaluation of International Transcripts and is the highest level
achieved by the applicant at a secondary school.
Values Meaning
00 Not Available
01 Intermediate Division
02 Senior Division
03 OSSD
International Evaluation College This data item is based on the evaluation of International Transcripts and is the highest level
achieved by the applicant at a college. OCAS will no longer be collecting or sending this
evaluation.
Values Meaning
00 Not Available
01 1 year Incomplete
02 2 years Incomplete
03 3 years Incomplete
04 4 years Incomplete
05 5 years or More Incomplete
06 2 year Diploma
07 3 year Diploma
08 1 year In Progress
09 2 years In Progress
10 3 years In Progress
11 4 years In Progress
12 5 years or More In Progress
13 1 year of study
14 2 years of study
15 3 years of study
16 4 years of study
17 5 or more years of study
18 Applied Degree
19 In Progress
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
30
30
International Evaluation University This data item is based on the evaluation of International Transcripts and is the highest level
achieved by the applicant at a university. OCAS will no longer be collecting or sending this
evaluation.
Values Meaning
00 Not Available
01 1 year Incomplete
02 2 years Incomplete
03 3 years Incomplete
04 4 years Incomplete
05 years or More Incomplete
06 3 year Degree
07 4 year Degree
08 Master’s Degree
09 Doctorate (PhD) Degree
10 Other Degree
11 1 year In Progress
12 2 years In Progress
13 3 years In progress
14 4 years In Progress
15 5 years or More In Progress
16 1 year of study
17 2 years of study
18 3 years of study
19 4 years of study
20 5 or more years of study
21 In Progress
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
31
31
International Evaluation Post-Degree/Diploma This data item is based on the evaluation of International Transcripts and is the highest level
achieved by the applicant at a college or university. OCAS will no longer be collecting or
sending this evaluation.
Values Meaning
22 Not Available
23 1 year Post-Diploma
24 2 year Post-Diploma
25 3 year Post-Diploma
26 4 year Post-Diploma
27 5 year Post-Diploma
28 1 year Post-Degree
29 2 year Post-Degree
30 3 year Post-Degree
31 4 year Post-Degree
32 5 year Post-Degree
International Evaluation Complete
This field indicates if an international evaluation has been completed.
Codes are A to H to maintain alpha character type. OCAS will no longer be collecting or
sending this evaluation.
A Full assessment completed:
All information has been provided by the applicant
B Partial assessment completed:
Enough information for a partial assessment and the applicant has standing comparable to
the OSSD or a completed diploma or degree
C Partial assessment completed – In progress:
The applicant is currently enrolled in a program which will lead to a standing comparable to
the OSSD or a completed diploma or degree
D Partial assessment completed and additional information requested:
There is enough information for a partial assessment but the applicant does not hold a
complete postsecondary qualification
E Partial assessment completed on the basis of an external assessment and additional
information is required:
All applicants who submit an external report without documents are given the opportunity
to submit documents but are not required to do so
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
32
32
F No assessment possible and additional information requested :
When documents provided are not acceptable and/or complete
G Assessment not possible because institution is not recognized/accredited:
The institution attended is not appropriately recognized at the time of attendance
H Assessment not possible because one or more of the documents was ‘questionable’:
When there appears to be a problem with the validity of the document
International Evaluation Graduation Date
The year and month that an applicant graduated from an international secondary school
(YYYYMM). This is equivalent to the OSSD issue date. Zeros if unknown.
GED Issue Date
The year and month that the student achieved a GED (YYYYMM). Zeros if unknown.
Method of Application
The method by which the applicant applied.
01 = Online
Aboriginal
Values Meaning
1000 First Nation
0100 Inuit
1100 First Nation + Inuit
0010 Metis
1010 First Nation + Metis
0110 Inuit + Metis
1110 First Nation + Inuit + Metis
0001 Other
1001 First Nation + Other
0101 Inuit + Other
1101 First Nation + Inuit + Other
0011 Metis + Other
1011 First Nation + Metis + Other
0111 Inuit + Metis + Other
1111 First Nation + Inuit + Metis + Other
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
33
33
OSSC Issue Date The year and month that the student achieved the Ontario Secondary School Certificate
(YYYYMM). Zeros if unknown.
OSSC to be Achieved This data item is taken from the application form and/or from the secondary school electronic
data file and represents a guidance (or school) official's perspective of the applicant.
Y = Yes, N = No Spaces if not applicable.
International Evaluation University Degree
This data item is based on the evaluation of International Transcripts and is the highest level
achieved by the applicant at a university. This is sub-category of International Evaluation
University. OCAS will no longer be collecting or sending this evaluation.
Values Meaning
000 Not Available
001 Arts - English
002 Arts - ESL
003 Arts - Français
004 Arts - FSL
005 Arts - Other Languages
006 Arts - Humanities
007 Arts - Social Sciences
008 Arts - Fine Arts
009 Arts - Other
010 Science - Biology
011 Science - Chemistry
012 Science - Physics
013 Science - Agriculture 014 Science - Other
015 Commerce
016 Business Administration
017 Medicine
018 Dentistry
019 Nursing
020 Engineering - Mechanical
021 Engineering - Civil
022 Engineering - Electrical or Electronic
023 Engineering - Chemical
024 Engineering - Geological/Mining
025 Engineering - Aerospace
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
34
34
026 Engineering - Other
027 Architecture
028 Pharmacy
029 Veterinary Medicine
Country of Birth
Country of birth of applicant.
Always present, refer to citizenship country code listing (on pages 25-26) for acceptable
values.
First Generation
This data item is derived from self-identification by the applicant on the online application.
First Generation students are the first in their immediate families to attend post -secondary
education.
This indicator will help institutions award the bursary money that has been designated to
support First Generation students.
Y = Yes, N = No Spaces if not reported.
Specialist High Skills Major Program Code This field only applies for Ontario High School applicants who are taking a High Skills major
program. Spaces will be used if not reported
CODE DESCRIPTION AGC Agriculture ART Arts and Culture AVA Aviation & Aerospace BSN Business CSE Community Safety and Emergency Services CTR Construction ENG Energy ENV Environment FPR Food Processing FRT Forestry HCL Horticulture and Landscaping HLW Health and Wellness HST Hospitality and Tourism ICT Information and Communications Technology MNF Manufacturing MNG Mining NPR Non-profit TRS Transportation SPT Sports
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
35
35
OEN Validation Code
Represents the OEN validation code for the applicant. Zeros if unknown.
Values Meaning
00 Not Available
03 No Match
04 Valid
OEN Validation Date The year, month and day that the applicant OEN was verified with the MTCU OEN Registry.
(YYYYMMDD). Zeros if unknown.
Aboriginal Person Indicator
This data item is derived from self-identification by the applicant on the application.
Aboriginal person is a person related to, or descended from, Original peoples of Canada.
Y = Yes, N = No Spaces if not reported.
Aboriginal Person Status The applicant has indicated they use another definition to describe their Aboriginal ancestry
and/or identity. Spaces if not reported.
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
36
36
CC Transaction: Program Choice Data Transaction record length: 72 bytes/characters
Overview of CC Transaction - Program Choice Data
POSIT ION LENGTH F IELD NAME TYPE DATA SOURCE
XML TAG NAME
1 2 Transaction Code A OCAS <TransCode>
3 1 Transaction Type A OCAS <TransType>
4 8 Transaction Date N OCAS <TransDateTime>
12 8 Transaction Time N OCAS
20 4 College Code A OCAS <CollegeCode>
24 9 OCAS Application Number N OCAS <OCASNum>
33 8 Program Code A Applicant <Program>
41 4 Campus Code A Applicant <CampusCode>
45 1 Sequence Number N Applicant <ChoiceNumber>
46 2 Semester/Level Applied for N Applicant <Semester>
48 4 Start Date N Applicant <StartDate>
52 1 Full/Part-time A Applicant <FullPartTime>
53 4 Previous Year Applied N Applicant <PreviousAppliedYear>
57 8 Date Decision Received N OCAS <DateDecisionReceived>
65 4 Previous Year Attended N Applicant <PreviousAttendedYear>
69 4 Filler A
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
37
37
CC TRANSACTION: PROGRAM CHOICE DATA
Transaction Code
Always a value of CC.
Transaction Type
I = Insert, i.e. first occurrence of applying for this program.
D = Delete a previous choice, i.e. a CC I must have been sent at one point in time.
U = Update, a CC I has been previously sent, and now one of the following data
items has changed: sequence number, previous year applied, previous year
attended or date decision received.
Supporting the acceptance process are: Y = Yes decision, i.e. a student has confirmed an offer of acceptance with OCAS for
a selected program. Note: When an applicant accepts an "alternate program
choice" (i.e. the college has extended an offer of acceptance into a program
that was not one the applicant's original program choices), OCAS will only
create a "YES" transaction for transmission to the college. OCAS assumes the
alternate program choice has already been inserted into the college's database.
If a college sends multiple confirmations to the applicant for the same logical
CC key (program code, campus code, start date, level and full/part -time), and
the confirmation is received at OCAS, it will be sent to the college as anoth er
CCY with the same logical key but with a different date decision received (an
implicit update for the date decision received can be assumed).
N = No decision, i.e. a student has selected another program or declined all offers.
This program choice was resident on the student's record. Therefore, a "No"
decision was generated.
Transaction Date
Date transaction occurred within the OCAS system (YYYYMMDD). Always present.
Transaction Time
Time within the transaction date (HHMMSShh). Always present.
College Code
See College Code in BC transaction. Always present.
OCAS Application Number
See OCAS Application Number in AC transaction. Always present.
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
38
38
Program Code Applicant's program choice on application taken from the online Program Navigator. Always
present and always a program code that is relevant to a particular college.
Campus Code
College campus where program is offered. Spaces if not applicable.
Sequence Number Sequential order of program choice on the application form. It will always be in the range 1-5.
The only exception occurs when alternate choices (confirmation of acceptances) are
processed. The sequence number could take on a value of 6 for these situations.
Semester/Level This data item represents the applicant's indication of what semester or level they wish to
start their studies at. This number will not be less than the declared value for a specific
program. Any value less than 10 will have a leading “0” inserted.
01 = Entry Level 1
02 = Entry Level 2
03 = Entry Level 3
04 = Entry Level 4
05 = Entry Level 5
06 = Entry Level 6
07 = Entry Level 7
08 = Entry Level 8
09 = Entry Level 9
10 = Entry Level 10
11 = Entry Level 11
12 = Entry Level 12
20 = Advanced Entry
21 = Degree Completion
Start Date
Starting year and month of program, typically 1509, i.e. YYMM format.
Full/Part-Time
The applicant has indicated a preferred method of study.
F= Full-time, P=Part-time are the only permitted values.
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
39
39
Previous Year Applied The applicant has indicated that they have previously applied to the college and are providing
the year they last applied (YYYY). Zeros if unknown.
Date Decision Received For CC I records, this date represents the date that the choice request was received at OCAS.
In a typical scenario, the original application is entered and the date received will be the same
as the date received in the AC record. If the applicant adds a choice at a later point in time,
the date received in the CC I will be that new date and will of course differ from the original
date in the AC record.
For CC Y and CC N records, this date field represents the date that the confirmation of
acceptance was received at OCAS. Postmarked dates will not be used. If a college sends
multiple confirmations to the applicant for the same logical CC key (program code, campus
code, start date, level and full/part-time), and the confirmation is received at OCAS, it will be
sent to the college as another CCY with the same logical key but with a different date decision
received (an implicit update for the date decision received can be assumed).
It should be noted that a new date received is transmitted in the CC U record in conjunction
with an ACP (Paid in Full) or ACR (Re-instate) transmission.
This field is always present (YYYYMMDD).
Previous Year Attended The applicant has indicated that they have previously attended the college and are providing
the year they last attended (YYYY). Zeros if unknown.
Filler
Always spaces.
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
40
40
GC Transaction: Grade Data Transaction record length: 78 bytes/characters
Overview of GC Transaction - Grade Data
POSIT ION LENGTH F IELD NAME TYPE DATA SOURCE XML TAG NAME
1 2 Transaction Code A OCAS <TransCode>
3 1 Transaction Type A OCAS <TransType>
4 8 Transaction Date N OCAS <TransDateTime>
12 8 Transaction Time N OCAS
20 4 College Code A OCAS <CollegeCode>
24 9 OCAS Application Number
N OCAS <OCASNum>
33 6 Course Code A High School <CourseCode>
39 4 Credit Value N High School <CreditValue>
43 6 Completion Date N High School <CompletionDate>
49 1 Grade Type A High School <GradeType>
50 3 Grade A High School <Grade>
53 1 Course Delivery A High School <CourseDelivery>
54 1 Course Type A High School <CourseType>
55 1 Edit Exception A OCAS <EditException>
56 1 Source A OCAS <CourseSource>
57 1 Course Status A High School <CourseStatus>
58 1 Note1 A High School <Note><NoteType></Note>
59 1 Note2 A High School <Note><NoteType></Note>
60 1 Note3 A High School <Note><NoteType></Note>
61 1 Note4 A High School <Note><NoteType></Note>
62 1 Note5 A High School <Note><NoteType></Note>
63 6 MidentCode N High School <MidentCode>
69 10 Filler A
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
41
41
GC TRANSACTION: GRADE DATA
Transaction Code
Always the value GC.
Transaction Type
I = Insert, i.e. a new course reported for the student. This may have a final
grade, a midterm or interim grade, or no grade at all.
D = Delete a previously sent GC I.
U = Update, i.e. update a previously sent GC I with such data items as credit
value, grade type, grade, course deliver, course type, course status and
notes.
Transaction Date
Date transaction occurred within OCAS system (YYYYMMDD). Always present.
Transaction Time
Time within the Transaction Date (HHMMSShh). Always present.
College Code
See College Code in BC transaction record. Always present.
OCAS Application Number
Always present. See OCAS Application Number in AC transaction record .
Course Code Old curriculum Ontario course codes represent:
all courses in all secondary schools grades successfully completed before September 1999
New curriculum Ontario course codes represent:
all Grade 9 and 10 courses begun and successfully completed during or after the 1999 -2000
school year
All successful and unsuccessful attempts at completing Grade 11 and 12 courses and Ontario
Academic Courses (OACs) made during or after the 1999 – 2000 school year
The first three characters of the course codes are those given in the Ministry’s l ist of common
course codes.
The fourth character indicates the grade of a course as follows: 1 (Grade 9), 2 (Grade 10), 3
(Grade 11), 4 (Grade 12), 0 (OAC).
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
42
42
For courses in ESL, classical/international languages, and Native languages only, it indicates
the level of a course, as follows:
A (Level 1), B (Level 2), C (Level 3), D (Level 4) and E (Level 5).
The fifth character indicates the type of course, as follows: D (academic), P (applied), O
(open), E (workplace preparation), C (college preparation), U (university preparation), M
(college/ university preparation), and T (college delivered dual credit).
Transfer courses are indicated as follows: H (academic), J (applied), K (university preparation),
L (college/university preparation), Q or R (college preparation) and S (workplace preparation).
Locally developed courses are indicated as follows: 1 (academic), 2 (applied), 3 (open), 4
(compulsory English, math or science), 5 (workplace preparation), 6 (college preparation), 7
(university preparation) and 8 (college/university preparation).
For students who began secondary school between 1984-1985 and 1999-2000, the fifth
character indicates the level of difficulty of a course, as follows: A (advanced), B (basic) and G
(general) for courses based on ministry curriculum guidelines; and X (advanced), Y (basic), and
Z (general) for non-guideline courses.
The sixth character is set aside for an individual secondary school or board to use. The values
in this position are extremely varied ( i.e. not suitable for editing).
Course codes beginning with “K” indicate courses consisting of alternative expectations,
which do not lead to credits. These codes are structured somewhat differently: the fourth
character indicates the year of attendance in secondary school (A for the first year, B for the
second, etc.) and the fifth character, N, indicates a non-credit course.
QEV is the code for credits received in the Grade 9 program from 1993 –1994 to 1998 – 1999
(a total of 8 credits, including the compulsory credits).
PLE is the code for equivalent credits granted for previous learning outside Ontario or in a
non-inspected private school in Ontario.
The codes indicating credits granted to mature students who re -entered secondary school
before September 2003 are as follows: QEE (equivalent-education credit), QAP
(apprenticeship-training credit), QMA (maturity-allowance credit) and QSE (credit for course
work completed outside Ontario).
OCAS has a MET course code file available to the colleges. This file contains the course codes
and titles.
Credit Value The credit value of the course. Two decimal places are assumed in this four -position field.
Examples are as follows:
1 .00 = 0100
12.0 = 1200
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
43
43
2.00 = 0200
1.25 = 0125
0.50 = 0050
Completion Date The year and month when the course has been completed in the case of final grades already
earned, or when the course will be completed if the student is currently registered (YYYYMM).
Grade Type (formerly Mark Type)
F = Final, M = Midterm A space if not available.
Grade (formerly Mark) No decimal places exist in this data item. The values are usually a three -digit grade, e.g.
67=067, 100=100, 67.5= 068, 67.33=067; or, spaces if the grade is not reported yet; or,
various character values such as: A+, A, A-,B+,B,B-,C+,C,C- all left justified, and/or other
equivalency values such as EQV, QEE, QEV, N/A Not Applicable, ‘ALT’ = Alternative course,
does not lead to credit and *** .
I = Insufficient evidence to assign a percentage mark (for Grade 9 and 10 courses only)
If Grade Type is ‘M’ or ‘F’, then a grade must be supplied. An unavailable grade for grade
type ‘M’ (Midterm) must be reported as N/A.
Course Delivery
The type of secondary school where the course was taken. A space if not available.
D = Day
N = Night
S = Summer
C = Correspondence
O = Other
Course Type
The type of course taken. A space if not available.
R = Regular
I = Co-op In School Component (for old OS:IS curriculum only)
O = Co-op Out of School Component
NOTE: For new curriculum courses the academic course “related” to the co-op would have
course type “R”.
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
44
44
Edit Exception This data item identifies a hardcopy Ontario Secondary Transcript grade as contravening the
logical key (a unique course code and completion date) for a GC transaction or its contents do
not pass edits. Grades contravening logical keys may include duplicates.
K = Grade does not adhere to the logical key for this transaction type.
D = Grade contravenes one of the edits for its contents. Updates for this data
(GCUs) may follow, setting this value to a space.
Space = Grade adheres to logical key and edit rules.
Source Grades originate from several sources: Ontario Secondary Transcript (OST), electronic files
from Secondary Schools, progress reports, Section C of the application, correspondence from
an applicant etc. OST contents may introduce anomalies into the processi ng of GC
transactions at the colleges. The grades processed from an OST warrant identification for this
reason.
X = Hardcopy Ontario Secondary School Transcript
Space = Other than an Ontario Secondary School Transcript, e.g. progress
reports, Section C of the application, etc.
Course Status Identifies if a course is repeated or if the student withdrew from the course. This new field is
based on the Ministry of Education’s full disclosure policy.
A space = Not reported
R = Repeated
W = Withdrawn
X = Not applicable (N/A)
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
45
45
Note 1 – 5 A special circumstance indicator for a course. This field is based on the O.S.T. / new school
curriculum.
C = Cooperative education
F = French immersion
M = Modified curriculum expectations that do not lead to a credit
I = Interdisciplinary studies
S = Special indicator noting that the student’s performance in a Grade 11 or 12
course or an OAC was affected by extraordinary circumstances
A = Alternative expectations, which do not lead to a credit
H = Specialist High Skills major
X = Substitution for a compulsory credit course
B = Credit count adjusted, combined courses exceed maximum credit value
P = Course taken at a Ministry inspected Ontario private school
T = Team-taught dual credit course
Note: Up to five separate occurrences of “Note” may be transmitted for each course.
Mident Code
Individual Course Mident Code. 6 numeric characters.
Filler
Always spaces.
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
46
46
SC Transaction: Supporting Document Data
Transaction record length: 235 bytes/characters
Overview of SC Transaction - Document Data
POSIT ION LENGTH F IELD NAME TYPE DATA SOURCE
XML TAG NAME
1 2 Transaction Code A OCAS <TransCode>
3 1 Transaction Type A OCAS <TransType>
4 8 Transaction Date N OCAS <TransDateTime>
12 8 Transaction Time N OCAS
20 4 College Code A OCAS <CollegeCode>
24 9 OCAS Application Number N OCAS <OCASNum>
33 2 Document Code A OCAS <DocumentCode>
35 8 Key Date N OCAS <KeyDate>
43 1 Original or Copy A OCAS <OriginalCopy>
44 1 Official or Non-official A OCAS <OfficialNonOfficial>
45 2 Issuing Agency A OCAS <IssuingAgency>
47 8 Expiry Date N OCAS <ExpiryDate>
55 1 Level A OCAS <Level>
56 15 File Number (Document Number)
A OCAS <DocumentNumber>
71 8 Issue Date N OCAS <IssueDate>
79 4 Drivers Licence - Class A OCAS <DriverLicenceClass>
83 1 Drivers Licence - Temporary/Permanent
A OCAS <DriverLicenceTempPermit>
84 1 Document Complete/Not A OCAS <DocumentationCompleteOrNot>
85 6 Educational Institute Code N OCAS <InstCode>
91 30 Educational Institute Name A OCAS <InstName>
121 5 Educational Institute Country
N OCAS <SupportingDocuments><CountryCode>
126 2 Educational Institute Province/State
A OCAS <SupportingDocuments><ProvinceState>
128 1 Educational Institute Type Code
A OCAS <InstTypeCode>
129 1 Educational Institute Accreditation
A OCAS <InstAccreditation>
130 1 Educational Sequence Number
N OCAS <InstSequenceNumber>
131 85 Program Name A OCAS <SupportingDocuments><ProgramName>
216 2 Level Achieved A OCAS <LevelAchieved>
218 2 Credential Code A OCAS <CredentialCode>
220 6 Graduation Date N OCAS <GraduationDate>
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
47
47
POSIT ION LENGTH F IELD NAME TYPE DATA SOURCE
XML TAG NAME
226 8 Immigration Record Landing Date
N OCAS <ImmigrationLandingDate>
234 1 Immigration Record Landing Signature
A OCAS <ImmigrationLandingSignature>
235 1 Filler A OCAS N/A
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
48
48
SC TRANSACTION: SUPPORTING DOCUMENT DATA
Transaction Code
Always the value SC.
Transaction Type I = Insert, i.e. a new supporting document for the applicant.
D = Delete a previously sent supporting document.
U = Update, i.e. update a previously sent SC I.
Transaction Date
Date transaction occurred within OCAS system (YYYYMMDD). Always present.
Transaction Time
Time within the Transaction Date (HHMMSShh). Always present.
College Code
See College Code in BC transaction record. Always present.
OCAS Application Number
Always present. See OCAS Application Number in AC transaction rec ord.
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
49
49
Document Code
The code that indicates the type of supporting document.
15 Driver’s Licenses
36 First Aid Certificates 37 CPR Certificates 38 Record of Landing 39 Immigrant Visa 40 Canadian Immigration Record and Visa 41 Canadian Immigration Identification Record 42 Student Authorization 43 Canadian Immigration Identification Card 44 Passport – Canadian 45 Certificate of Canadian Citizenship 46 Employment Authorization 08 Canadian Status Document – Other 02 College Transcript 03 University Transcript 50 Diploma – Post-Secondary 60 Certificate – Post-Secondary 70 Degree 19 Other Transcript 47 International Transcript 32 Out-of-Province Secondary School Transcript
Key Date This date is used in combination with the document code to create a unique key for the
supporting documents that will enable multiple occurrences of the same document code to be
transmitted. Most supporting documents contain a unique date, e.g. issue date, although
some do not. In a case where the issue date is available, the key date will contain the same
value as the issue date, and where it does not, OCAS will assign and maintain the key d ate.
Always present (YYYYMMDD).
Original or Copy An indicator of the supporting document as an original or a copy of the original supporting
document.
O = Original supporting document.
C = Copy of an original supporting document.
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
50
50
Official or Non-Official
An indicator of the supporting document’s designation as official or a non-official.
O = Official supporting document.
N = Non-official supporting document.
Issuing Agency
The two-character code to indicate the issuing agency of supporting document.
Valid Values:
01 Government of Canada
02 Province of Ontario 03 Province of Quebec 04 Canadian Red Cross Society 05 St. John Ambulance 06 Heart and Stroke Foundation of Ontario 07 Heart and Stroke Foundation of Quebec 08 Canadian Heart Foundation 09 Royal Life Saving Society Canada 10 Vital Signs 11 Fire Department 12 Other
Expiry Date The expiry date of the supporting document (YYYYMMDD). Zero s if unknown or not
applicable.
Level
Certification level of the supporting document. Space if unknown or not applicable.
File Number (Document Number) The file number (document number) that appears on the supporting document. This value is
generated by the issuing agency. Spaces if not available.
Issue Date
The issue date of the supporting document (YYYYMMDD). Zeros if unknown or not a pplicable.
Driver’s License - Class
The class of the applicant’s driver’s license. Space if not applicable.
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
51
51
Driver’s License - Temporary/Permanent A one-character field to indicate if the applicant’s driver’s license is temporary or permanent.
Space if not applicable.
T = Temporary driver’s license
P = Permanent driver’s license
Document Complete/Not Complete An indicator of the completeness of:
a) applicant’s driver’s license, or b) Record of Landing. Space if not applicable.
C = Complete (if it is a license, both the license and the photo card are present)
N = Not complete (if it is a license, only the license or the photo card was
submitted)
Educational Institute Code Numeric code assigned uniquely to each educational institute name. A reference table for
educational institutes is not available as new additions are made weekly. Use zeros if
unknown or not applicable.
Educational Institute Name The name of the educational institute corresponding to a university or college transcript.
Spaces if unknown or not applicable.
Educational Institute Country The country of the educational institute. Always present, refer to citizenship country code
listing (on pages 23 - 26) for acceptable values.
Educational Institute Province/State
The province or state of the educational institute. Spaces if unknown or not app licable.
Educational Institute Type Code
The type of the educational institute. Spaces if unknown or not applicable.
P = Post-secondary
S = Secondary
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
52
52
Educational Institute Accreditation
An indication of whether the educational institute is accredited. Spaces if unknown.
Y = Accredited
N = Not accredited.
Educational Sequence Number On the application, the sequential order of post-secondary institutions that have been
attended or are currently being attended.
Program Name
Description of program or certification achieved.
Level Achieved
The level achieved in the program.
01 = 1 year
02 = 2 years
03 = 3 years
04 = 4 years
05 = 5 years
Credential Code
Credential received by the applicant.
00 = Unknown
02 = Certificate
03 = Diploma
04 = Degree
X5 = Advanced Diploma
X6 = Graduate Certificate
96 = Other
Graduation Date The OSSD equivalency date of the out-of-province document (YYYYMM). Zeros if unknown or
not applicable.
Immigration Record Landing Date Date from immigration record of landing documents to identify when applicant landed in the
Canada.
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
53
53
Immigration Record Landing Signature
Is there an official signature on the Record of Landing?
Y = Yes
N = No
Filler
Always spaces.
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
54
54
TC Transaction: Test Data
Transaction record length: 73 bytes/characters
Overview of TC Transaction - Test Data
POSIT ION LENGTH F IELD NAME TYPE DATA SOURCE
XML TAG NAME
1 2 Transaction Code A OCAS <TransCode>
3 1 Transaction Type A OCAS <TransType>
4 8 Transaction Date N OCAS <TransDateTime>
12 8 Transaction Time N OCAS
20 4 College Code A OCAS <CollegeCode>
24 9 OCAS Application Number
N OCAS <OCASNum>
33 3 Test Code A OCAS <TestCode>
36 2 Sub Test Code A OCAS <SubTestCode>
38 8 Test Date N OCAS <TestDate>
46 4 Number Correct N OCAS <NumberCorrect>
50 4 Number of Items N OCAS <NumberOfItems>
54 3 Percentile A OCAS <Percentile>
57 4 Grade Equivalent A OCAS <GradeEquivalent>
61 1 Stanine N OCAS <StanineCode>
62 1 Test Centre Code A OCAS <TestCentreCode>
63 6 Test Centre A OCAS <TestCentre>
69 3 Norming Group A OCAS <NormingGroup>
71 2 Filler A OCAS
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
55
55
TC TRANSACTION: TEST DATA
Transaction Code
Always the value TC.
Transaction Type
I = Insert, i.e. new test data for the applicant.
D = Delete previously sent test data.
U = Update, i.e. update a previously sent TC I.
Transaction Date
Date transaction occurred within OCAS system (YYYYMMDD). Always present.
Transaction Time
Time within the Transaction Date (HHMMSShh). Always present.
College Code
See College Code in BC transaction record. Always present.
OCAS Application Number
Always present. See OCAS Application Number in AC transaction record.
Test Code
A code representing the type of test taken by an applicant . Always present.
Values Meaning
GED General Educational Development
DTL Dental Hygiene
TFL Test of English as a Foreign Language – Paper
TLC Test of English as a Foreign Language – Computer
IBT Test of English as a Foreign Language – Internet
GTB GATB
CPT Computerized Placement Test
CAC Canadian Adult Achievement Test Level C
CAD Canadian Adult Achievement Test Level D
HOA PSB Health Occupations Aptitude Examination
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
56
56
Sub Test Code A code representing the sub test of a test taken by an applicant. Spaces if no associated sub
test.
Test Values Meaning
GED 01 WRITING SKILLS
GED 02 SOCIAL STUDIES
GED 03 SCIENCE
GED 04 INTERPRETING LITERATURE AND ARTS
GED 05 MATHEMATICS
DTL 01 GATES-MACINITIE
DTL 02 DENTAL ASSISTANT KNOWLEDGE QUIZ
DTL 03 GATB
DTL 04 TOTAL SCORE
TFL 01 SECTION 1
TFL 02 SECTION 2
TFL 03 SECTION 3
TFL 04 TOTAL SCORE
TFL 05 TEST OF WRITTEN ENGLISH
TLC 01 SECTION 1
TLC 02 SECTION 2
TLC 03 SECTION 3
TLC 04 TOTAL SCORE
TLC 05 TEST OF WRITTEN ENGLISH
IBT 01 LISTENING
IBT 02 READING
IBT 03 SPEAKING
IBT 04 TOTAL SCORE
IBT 05 WRITING
GTB 01 TOTAL SCORE
CPT 01 ELEMENTARY ALGEBRA
CPT 02 ARITHMETIC
CPT 03 READING COMPREHENSION
CPT 04 SENTENCE SKILLS
CPT 05 COLLEGE LEVEL MATHEMATICS
CPT 06 LOEP READING SKILLS
CPT 07 LOEP SENTENCE MEANING
CPT 08 LOEP LANGUAGE USE
CAC 01 VOCABULARY
CAC 02 READING COMPREHENSION
CAC 03 SPELLING
CAC 04 NUMBER OPERATIONS
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
57
57
CAC 05 PROBLEM SOLVING
CAC 06 MECHANICAL REASONING
CAC 07 LANGUAGE
CAC 08 SCIENCE
CAD 01 READING VOCABULARY
CAD 02 READING COMPREHENSION
CAD 03 MATHEMATICS
CAD 04 SPELLING
CAD 05 PROBLEM SOLVING
CAD 06 STUDY SKILLS
CAD 07 SCIENCE
HOA 01 VERBAL
HOA 02 ARITHMETIC
HOA 03 NONVERBAL
HOA 04 ACADEMIC APTITUDE
HOA 05 SPELLING
HOA 06 READING COMPREHENSION
HOA 07 INFORMATION IN THE NATURAL SCIENCE
HOA 08 VOCATIONAL ADJUSTMENT INDEX
Test Date
The date the applicant achieved the test marks (YYYYMMDD).
Number Correct The number of correct answers the applicant made for a given sub test. It is sometimes
referred to as “raw score” or “number right”.
Number of Items
The total number of possible correct answers for a given sub test. Zeros if unknown.
Percentile
A percentile, or percentile rank, is commonly used to compare the results of applicants. This
represents the per cent of people in the norming sample whose scores were below an
applicant’s score. Percentiles range from 1 (low) to 99 (high), with an average score being
approximately 50. This is not the percentage of correct answers. The percentile for the
number of correct answers as calculated directly by the testing software (e.g. CPT) or as
derived from the norms table published by the test provider. Spaces if not available or
applicable. This field may contain “<” or “>” characters, e.g. <99.
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
58
58
Grade Equivalent Grade equivalents usually range from 1 to 12, corresponding to the estimated grade level that
corresponds to an applicant’s score. The grade equivalent for the number of correct answers
as derived from the norms table published by the test provider. Spac es if not available or
applicable.
Values
1.0 to 12.9, but may include:
PHS = Post-Secondary
PK = Pre-Kindergarten
K.0 = Kindergarten
Stanine A stanine or “standard nine” is a nine-point scale of standard scores. Stanines range from
1(low) to 9 (high) with 5 being average. The stanine for the number of correct answers is
derived from the percentile, with a 5 corresponding to percentiles ranging from 40 – 59. Zeros
if not available or applicable.
Values Meaning
0 Not available/applicable
1 Percentile < 4
2 4-10
3 11-22
4 23-39
5 40-59
6 60-76
7 77-88
8 89-95
9 > 95
Test Centre Code
A code to identify the type of test centre.
C = College
S = Secondary School
B = Board
G = Government
Test Centre The college code, Board ID, School Number/Mident code or province/state where the test was
taken.
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
59
59
Norming Group This is the group that the particular score for the applicant has been normalized against.
Code Description Code Description
ANT ANESTHESIA TECHNICIAN MHT MEDICAL HEALTH TECHNICIAN
ANA ANESTHESIOLOGIST’S ASSISTANT MDT MOVEMENT/DANCE THERAPIST
ART ART THERAPIST MUT MUSIC THERAPIST
ATT ATHLETIC TRAINER NMT NUCLEAR MEDICINE TECHNOLOGIST
AUD AUDIOLOGIST NUA NURSE ASSISTANT
BBT BLOOD BANK TECHNOLOGY SPECIALIST
NUP NURSE PRACTITIONER
CAT CARDIOVASCULAR TECHNOLOGIST NUT NUTRITIONIST
CST CENTRAL SERVICE TECHNICIAN OCT OCCUPATIONAL THERAPIST
CLA CLINICAL ASSISTANT OTA OCCUPATIONAL THERAPY ASSISTANT
CLS CLINICAL LABORATORY SCIENTIST ORT OPERATING ROOM TECHNICIAN
CLT CLINICAL LABORATORY TECHNICIAN
OPA OPHTHALMIC ASSISTANT
CTT COMPUTERIZED TOMOGRAPHY TECHNICIAN
ODO OPHTHALMIC DISPENSING OPTICIAN
COM COSMETOLOGIST OMT OPHTHALMIC MEDICAL TECHNICIAN
CYT CYTOGENIC TECHNOLOGIST OMS ORIENTATION AND MOBILITY SPECIALIST
CYO CYTOTECHNOLOGIST OTT ORTHOPAEDIC TECHNOLOGIST
DMT DANCE/MOVEMENT THERAPIST OTH ORTHOPTIST
DEA DENTAL ASSISTANT ORP ORTHOTIST/PROSTHETIST
DTH DENTAL HYGIENIST PAR PARAMEDIC
DLT DENTAL LABORATORY TECHNICIAN PAA PATHOLOGIST ASSISTANT
DDA DEVELOPMENTAL DISABILITIES AIDE
PCT PATIENT CARE TECHNICIAN
DSU DIAGNOSTIC MEDICAL SONOGRAPHER/ULTRASOUND TECHNICIAN
PER PERFUSIONIST
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
60
60
Code Description Code Description
DMS DIAGNOSTIC MOLECULAR SCIENTIST
PFT PERSONAL FITNESS TRAINER
DIT DIETETIC TECHNICIAN PHY PHARMACY TECHNICIAN
DIE DIETITIAN PHL PHLEBOTOMIST
ELT ELECTROENCEPHALOGRAPHIC TECHNICIAN
PHT PHYSICAL THERAPIST
ELE ELECTRONEURODIAGNOSTIC TECHNICIAN
PTA PHYSICAL THERAPIST ASSISTANT
EMT EMERGENCY MEDICAL TECHNICIAN
PHA PHYSICIAN ASSISTANT
EXP EXERCISE PHYSIOLOGIST POT POLYSOMNOGRAPHIC TECHNOLOGIST
EXS EXERCISE SCIENTIST PVN PRACTICAL/VOCATIONAL NURSE
GET GERIATRIC TECHNICIAN PRO PROSTHETIST/ORTHOTIST
HIA HEALTH INFORMATION ADMINISTRATOR
PST PSYCHIATRIC TECHNICIAN
HIT HEALTH INFORMATION TECHNICIAN
RAT RADIATION THERAPIST
HIS HISTOLOGIC TECHNICIAN RAD RADIOGRAPHER
HST HISTOTECHNOLOGIST REC RECREATION THERAPY TECHNICIAN
HHC HOME HEALTH CARE AIDE REN REGISTERED NURSE
KIN KINESIOLOGIST REH REHABILITATION TEACHER
LVT LOW VISION THERAPIST RDT RENAL DIALYSIS TECHNICIAN
MRI MAGNETIC RESONANCE IMAGING TECHNICIAN
RET RESPIRATORY THERAPIST
MAM MAMMOGRAPHER RTT RESPIRATORY THERAPY TECHNICIAN
MAT MASSAGE THERAPIST SLP SPEECH AND LANGUAGE PATHOLOGIST
MEA MEDICAL ASSISTANT SAP STUDENT AFFAIRS PRACTITIONER
MEC MEDICAL CODER SUA SURGICAL ASSISTANT
MDO MEDICAL DOSIMETRIST SUT SURGICAL TECHNOLOGIST
MEI MEDICAL ILLUSTRATOR TRS THERAPEUTIC RECREATION SPECIALIST
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
61
61
Code Description Code Description
MLT
MEDICAL LABORATORY TECHNICIAN
UTD
ULTRASOUND TECHNICIAN/DIAGNOSTIC MEDICAL SONOGRAPHER
MEL MEDICAL LIBRARIAN VET VETERINARY TECHNOLOGIST
MOA MEDICAL OFFICE ASSISTANT VPN VOCATIONAL/PRACTICAL NURSE
MET MEDICAL TECHNOLOGIST
MED MEDICAL TRANSCRIPTIONIST
Filler
Always spaces.
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
62
62
IC Transaction: International Transcript Evaluation Data
Transaction record length: 56 bytes/characters
Overview of IC Transaction - International Evaluation
POSIT ION LENGTH TYPE DATA SOURCE XML TAG NAME
1 2 Transaction Code A OCAS <TransCode>
3 1 Transaction Type A OCAS <TransType>
4 8 Transaction Date N OCAS <TransDateTime>
12 8 Transaction Time N OCAS
20 4 College Code A OCAS <CollegeCode>
24 9 OCAS Application Number
N OCAS <OCASNum>
33 6 Course Code A OCAS <CredentialIntlDetail> <CourseCode>
39 6 Completion Date N OCAS <CredentialIntlDetail> <CompletionDate>
45 4 Credit Value N OCAS <CredentialIntlDetail> <CreditValue>
49 3 Grade A OCAS <CredentialIntlDetail> <Grade>
52 5 Filler A OCAS
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
63
63
IC TRANSACTION: INTERNATIONAL TRANSCRIPT EVALUATION DATA
Transaction Code
Always the value IC.
Transaction Type
I = Insert, i.e. new international subject reported for the applicant.
D = Delete previously sent subject.
U = Update, i.e. update a previously sent IC I.
Transaction Date
Date transaction occurred within OCAS system (YYYYMMDD). Always present.
Transaction Time
Time within the Transaction Date (HHMMSShh). Always present.
College Code
See College Code in BC transaction record. Always present.
OCAS Application Number
Always present. See OCAS Application Number in AC transaction record.
Course Code A six-character code representing the equivalent Ontario course taken by an applicant. The
format for the course codes is structured as close to the Ontario course codes as possible.
Always present.
ADA = Dramatic Arts
AMU = Music
ASM = Media Arts
AVI = Visual Arts
BAC = Accounting
BUS = Business Studies
CGU = Geography
LVL = Latin
LVG = Ancient Greek
LYZ = All Other International Languages
MAT = Mathematics
MCT = Technical Mathematics
MDM = Statistics/Data Management
MTB = Business Mathematics
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
64
64
CHY = History
ECZ = Economics
ENG = English
EBT = Business English
ESL = English as a second language
FRA = Français
FSF = French as a second language
FSL = French as a second language
HFA = Food and Nutrition
HSZ = Social Science/Humanities
ICS = Computer Studies
MBZ = Business Mathematics
MCZ = Business Mathematics
PHE = Physical Education
SNC = General Science
SBI = Biology
SPH = Physics
SCH = Chemistry
TZZ = Technological Studies - General
ZOO = Zoology
ZZZ = Other doesn’t fit into any of above categories
OTH = Other
The Ministry list of common course codes can be used to validate the first three characters.
The fourth character indicates the grade of a course as follows: 1 (Grade 9), 2 (Grade 10), 3
(Grade 11), 4 (Grade 12), 0 (OAC), K for College, U for University or P for other post-secondary
level course
For courses in ESL, it indicates the level of a course, as follows: A (Level 1), B (Level 2), C
(Level 3), D (Level 4) and E (Level 5).
The fifth character indicates the type of course, as follows: O (open), E (workplace
preparation), C (college preparation), U (university preparation), M (mixed
general/advanced), A (advanced), B (basic) and G (general).
Courses that are OAC level equivalents will be coded as such following the course c ode, i.e.
ENGOAC.
Completion Date
The year and month the course was completed (YYYYMM). Always present.
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
65
65
Credit Value The credit value of the course. Two decimal places are assumed in this four -position field.
Zeros if unknown. Examples are as follows:
0 = 0000
1 = 0100
12.0 = 1200
2.0 = 0200
Grade (formerly Mark) The grades are various character values such as: A+, A, B, etc.
Filler Always spaces
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
66
66
EC Transaction: Educational Data Transaction record length: 275 bytes/characters Overview of EC Transaction – Educational Data
POSIT ION LENGTH F IELD NAME TYPE DATA SOURCE
XML TAG NAME
1 2 Transaction Code A OCAS <TransCode>
3 1 Transaction Type A OCAS <TransType>
4 8 Transaction Date N OCAS <TransDateTime>
12 8 Transaction Time N OCAS
20 4 College Code A OCAS <CollegeCode>
24 9 OCAS Application Number N OCAS <OCASNum>
33 1 Educational Sequence Number
N Applicant <EduSeqNumber>
34 6 Educational Institute Code
N Applicant <EducationQualification><InstCode>
40 30 Institute Name A Applicant <EducationQualification><InstName>
70 20 City A Applicant <EducationQualification><City>
90 2 Province/State Code A Applicant <EducationQualification><ProvinceState>
92 5 Educational Country Code N Applicant <EducationQualification><CountryCode>
97 6 Start Date N Applicant <EducationQualification><StartDate>
103 6 End Date N Applicant <EducationQualification><EndDate>
109 85 Program Name A Applicant <EducationQualification><ProgramName>
194 20 Level Achieved A Applicant <EducationQualification><LevelAchieved>
214 2 Credential Code A Applicant <EducationQualification><CredentialCode>
216 30 First Name On School Record
A Applicant <LegalFirstName>
246 30 Last Name on School Record
A Applicant <LegalLastName>
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
67
67
EC TRANSACTION: EDUCATIONAL DATA
Transaction Code
EC is always the value.
Transaction Type
I = Insert - a new applicant’s educational data as per the applicant.
U = Update - an insert has already been sent. This transaction type includes one or
more updated fields.
D = Delete previously sent educational data.
Transaction Date
Date transaction occurred in OCAS system (YYYYMMDD). Always present.
Transaction Time
Time within the transaction date (HHMMSShh). Always present.
College Code
See College Code in BC transaction. Always present.
Educational Sequence Number Sequential order of post-secondary institutions that have been attended or are currently
being attended, as indicated by the applicant.
OCAS Application Number
Always present. See OCAS Application Number in AC transaction record.
Institute Code Numeric code assigned uniquely to each educational institute name. A reference table for
educational institutes is not available as new additions are made weekly. Zeros if unknown or
not applicable
Institute Name The name of the educational institute corresponding to a university or college. Spaces if
unknown or not applicable.
City
City of the institute. Spaces if unknown.
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
68
68
Province/State Code
Uses the same codes as listed in AC record for Provinces and State codes. Spaces if unknown.
Educational Country Code The country of the educational institute. Always present, refer to citizenship country code
listing (on pages 23 - 26) for acceptable values.
Start Date
The year and month the program was started (YYYYMM). Always present
End Date
The year and month the program was completed or last at tended (YYYYMM). Always present
Program Name
Name of the institute’s program
Level Achieved The level achieved in the program. This can be listed as the year or the level that was
accomplished. Spaces if unknown.
Credential Code
Credential received by the applicant.
00 = Unknown
02 = Certificate
03 = Diploma
04 = Degree
X5 = Advanced Diploma
X6 = Graduate Certificate
96 = Other
First Name on School Record
This data item is derived from self-identification by the applicant on the application.
First name on Ontario High school record. Spaces if unknown.
Last Name on School Record
This data item is derived from self-identification by the applicant on the application.
Last name on Ontario High School record. Spaces if unknown.
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
69
69
NC Transaction: Non Full-Time Student Activity Data Transaction record length: 125 bytes/characters
Overview of NC Transaction - Non - Full Time
POSIT ION LENGTH F IELD NAME TYPE DATA SOURCE XML TAG NAME
1 2 Transaction Code A OCAS <TransCode>
3 1 Transaction Type A OCAS <TransType>
4 8 Transaction Date N OCAS <TransDateTime>
12 8 Transaction Time N OCAS
20 4 College Code A OCAS <CollegeCode>
24 9 OCAS Application Number
N OCAS <OCASNum>
33 1 Sequence Number N Applicant <EmploymentQualification><LifeSeqNumber>
34 6 Start Date N Applicant <EmploymentQualification><StartDate>
40 6 End Date N Applicant <EmploymentQualification><EndDate>
46 50 Activity Type A Applicant <EmploymentQualification><ActivityType>
96 25 Employer A Applicant <EmploymentQualification><Employer>
121 5 Filler A
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
70
70
NC TRANSACTION: NON FULL-TIME STUDENT ACTIVITY DATA
Transaction Code
NC is always the value.
Transaction Type I = Insert - a new applicant’s non full-time student activity data as per the
application.
U = Update - an insert has already been sent. This transaction type includes one or
more updated fields.
D = Delete previously sent non full-time student activity data.
Transaction Date
Date transaction occurred in OCAS system (YYYYMMDD). Always present.
Transaction Time
Time within the transaction date (HHMMSShh). Always present.
College Code
See college code in BC transaction. Always present.
OCAS Application Number
Always present. See OCAS Application Number in AC transaction record.
Sequence Number Sequential order of activity types that have been specified on the application, as indicated by
the applicant.
BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R
71
71
Start Date The year and month the activity was started (YYYYMM). Always present
End Date
The year and month the activity was completed or last attended (YYYYMM). Always present.
Activity Type Description of work or activity that was accomplished while the applicant was not a full-time
student.
Employer
Name of employer if the applicant was working while not a full -time student.
Filler
Always spaces.