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COLUMBUS CITY SCHOOLS
Monthly Financial Summary ReportGeneral Fund and related debt service
– April 2016 (FY2015-16)
Columbus Board of Education Meeting
May 17, 2016
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3
SummaryYTD April 2016 (FY16)
05/17/2016
FYF LN Prior YearCurrent Year Estimate
Current Year Actual
2.080Total Revenues and Other Financing Sources $ 684,977,332 $ 707,989,066 $ 733,662,404
5.050Total Expenditures and Other Financing Uses $ 642,682,802 $ 676,405,816 $ 668,834,731
Beginning Cash Balance $ 120,198,371 $ 138,873,287 $ 138,873,287
Ending Cash Balance $ 162,492,902 $ 170,456,538 $ 203,700,960
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RevenueYTD April 2016 (FY16)
05/17/2016
FYF LN Prior YearCurrent Year Estimate Current Year Actual
1.010 General Property Tax (Real Estate) $ 367,945,899 $ 407,610,392 $ 406,166,467
1.020 Tangible Personal Property $ 33,286 $ 19,000 $ 29,122
1.035 + 1.040 Unrestr. & Restr. State Grants‐in‐Aid $ 254,022,711 $ 244,279,942 $ 253,469,400
1.050 Property Tax Allocation $ 31,212,736 $ 26,917,474 $ 42,825,251
1.060 All Other Revenues $ 8,852,335 $ 7,860,000 $ 14,753,982
1.070 Total Revenues $ 662,066,967 $ 686,686,808 $ 717,244,222
Other Financing Sources
2.040 Operating Transfers‐In $ 4,779,500 $ 3,981,258 $ 2,581,804
2.050 Advances‐In $ 15,707,139 $ 17,196,000 $ 13,470,939
2.060 All Other Financing Sources $ 2,423,726 $ 125,000 $ 365,439
2.070 Total Other Financing Sources $ 22,910,365 $ 21,302,258 $ 16,418,182
2.080Total Revenues and Other Financing Sources $ 684,977,332 $ 707,989,066 $ 733,662,404
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ExpendituresYTD April 2016 (FY16)
05/17/2016
FYF LN Prior YearCurrent Year Estimate
Current Year Actual
3.010 + 3.020 Personnel $ 445,398,190 $ 460,764,000 $ 454,766,626
3.030 Purchased Services $ 38,992,116 $ 46,110,413 $ 39,601,524
3.030Charter Schools, STEM, Scholarship, etc. (478, 479) $ 124,896,344 $ 126,180,200 $ 136,758,844
3.040 Supplies and Materials $ 11,745,055 $ 16,301,800 $ 16,150,044 3.050 Capital Outlay $ 2,567,442 $ 5,892,078 $ 2,980,748 4.020 Principal‐Notes $ 3,280,000 $ 2,370,000 $ 2,370,000 4.055 Principal‐Other $ 657,665 $ 657,700 $ 657,665 4.060 Interest and Fiscal Charges $ 644,697 $ 616,625 $ 616,672 4.300 Other Objects $ 4,464,729 $ 4,827,600 $ 8,621,934 4.500 Total Expenditures $ 632,646,238 $ 663,720,416 $ 662,524,055 5.010 Operating Transfers‐Out $ 5,422,300 $ 5,250,000 $ 3,224,604 5.020 Advances‐Out $ 4,614,054 $ 7,431,400 $ 3,082,484 5.030 All Other Financing Uses $ 210 $ 4,000 $ 3,586 5.040 Total Other Financing Uses $ 10,036,564 $ 12,685,400 $ 6,310,675
5.050Total Expenditures and Other Financing Uses $ 642,682,802 $ 676,405,816 $ 668,834,731
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Variance SummaryYTD April 2016 (FY16)
05/17/2016
FYF LN Current Yr Over(Under) Estimate $ %
2.080Total Revenues and Other Financing Sources $ 25,673,337 3.6%
5.050Total Expenditures and Other Financing Uses $ (7,571,085) ‐1.1%
Beginning Cash Balance $ ‐ 0.0%
Ending Cash Balance $ 33,244,422 19.5%
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Revenue – VariancesYTD April 2016 (FY16)
05/17/2016
FYF LN Current Yr Over(Under) Estimate $ %
1.010 General Property Tax (Real Estate) $ (1,443,925) ‐0.4%
1.020 Tangible Personal Property $ 10,122 53.3%1.035 + 1.040 Unrestr. & Restr. State Grants‐in‐Aid $ 9,189,458 3.8%
1.050 Property Tax Allocation $ 15,907,777 59.1%1.060 All Other Revenues $ 6,893,982 87.7%1.070 Total Revenues $ 30,557,414 4.4%
Other Financing Sources2.040 Operating Transfers‐In $ (1,399,454) ‐35.2%2.050 Advances‐In $ (3,725,061) ‐21.7%2.060 All Other Financing Sources $ 240,439 192.4%
2.070 Total Other Financing Sources $ (4,884,076) ‐22.9%
2.080Total Revenues and Other Financing Sources $ 25,673,337 3.6%
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RevenuesYTD Variance from Plan Total Revenues, FY2015-16
05/17/2016
‐$30
‐$20
‐$10
$0
$10
$20
$30
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR
(1.6)
1.0
(26.9)
(4.2) (3.6) (3.7)
26.6
(9.8)
8.7
25.7
Millions
9
RevenuesYTD Variance from Plan by Source, FY2015-16
05/17/2016
‐$30
‐$20
‐$10
$0
$10
$20
$30
$40
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR
0.6‐5.9 ‐5.4 ‐4.7 ‐4.4 ‐3.6
23.0
‐14.0
2.45.5
‐1.4
7.6
‐19.4
2.6 3.0 3.4
7.3
7.89.0
25.1
‐0.8
‐0.8
‐2.2
‐2.2 ‐2.2 ‐3.5‐3.6
‐3.6
‐2.7 ‐4.9
Millions
Non‐operating
State
Local
10
Revenue – General Property TaxLine 1.010 – Monthly as of April, FY2015-16
05/17/2016
$0
$20
$40
$60
$80
$100
$120
$140
$160
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
Millions
PLAN
ACTUAL
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Revenue – General Property TaxLine 1.010 – Accumulative thru April, FY2015-16
05/17/2016
$407.6
$406.2
$0
$50
$100
$150
$200
$250
$300
$350
$400
$450
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
Millions
PLAN
ACTUAL
12
Revenue – State FoundationLines 1.035 & 1.040 Actual thru April/Projected thru June FY2015-16
05/17/2016
$‐
$5
$10
$15
$20
$25
$30
$35
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
Millions
1.035 &1.040 Plan
1.035 &1.040Actual &Projected
13
Revenue – State FoundationLines 1.035 & 1.040 – Accumulated Actual thru April / Projected thru
June FY2015-16
05/17/2016
$293.1
$302.5
$‐
$50
$100
$150
$200
$250
$300
$350
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
Millions
1.035 & 1.040Plan
1.035 & 1.040Actual &Projected
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Property Tax Allocation - MonthlyLine 1.050
05/17/2016
$0
$5
$10
$15
$20
$25
$30
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
Millions
Plan
Actual
15
Property Tax Allocation - YTDLine 1.050
05/17/2016
$0
$10
$20
$30
$40
$50
$60
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
Millions
Plan
Actual
16
Variance SummaryYTD April 2016 (FY16)
05/17/2016
FYF LN Current Yr Over(Under) Estimate $ %
2.080Total Revenues and Other Financing Sources $ 25,673,337 3.6%
5.050Total Expenditures and Other Financing Uses $ (7,571,085) ‐1.1%
Beginning Cash Balance $ ‐ 0.0%
Ending Cash Balance $ 33,244,422 19.5%
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Expenditures - VariancesYTD April 2016 (FY16)
05/17/2016
FYF LN Current Yr Over(Under) Estimate $ %
3.010 + 3.020 Personnel $ (5,997,374) ‐1.3%
3.030 Purchased Services $ (6,508,889) ‐14.1%
3.030Charter Schools, STEM, Scholarship, etc. (478, 479) $ 10,578,644 8.4%
3.040 Supplies and Materials $ (151,756) ‐0.9%3.050 Capital Outlay $ (2,911,330) ‐49.4%4.020 Principal‐Notes $ ‐ 0.0%4.055 Principal‐Other $ (35) 0.0%4.060 Interest and Fiscal Charges $ 47 0.0%4.300 Other Objects $ 3,794,334 78.6%4.500 Total Expenditures $ (1,196,360) ‐0.2%5.010 Operating Transfers‐Out $ (2,025,396) ‐38.6%5.020 Advances‐Out $ (4,348,916) ‐58.5%5.030 All Other Financing Uses $ (414) 0.0%5.040 Total Other Financing Uses $ (6,374,725) ‐50.3%
5.050 Total Expenditures and Other Financing Uses $ (7,571,085) ‐1.1%
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ExpendituresYTD Variance, FY2015-16
05/17/2016
‐$15
‐$10
‐$5
$0
$5
$10
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR
$1.0 $0.4
$4.1
($11.8) ($12.3)
$8.1
($11.8)
($14.3)
($9.4)($7.6)
Millions
Total Expenditures
19
ExpendituresYTD Variance by Category, FY2015-16
05/17/2016
‐$15
‐$10
‐$5
$0
$5
$10
$15
$20
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR
‐$5.4 ‐$6.0
$2.3 $4.8
($6.4) ($6.4)
Millions
Other Financing Uses
Non‐Personnel
Personnel
20
ExpendituresNon-Personnel (Operating) YTD Variance
FY2015-16
05/17/2016
Mar Apr Change
Purchased Services $ (7,855,029) $ (6,508,889) $ 1,346,140 Charter Schools, STEM, Scholarship, etc. (478, 479) $ 14,782,844 $ 10,578,644 $ (4,204,200)
Supplies and Materials $ (5,949,429) $ (151,756) $ 5,797,673
Capital Outlay $ (2,371,161) $ (2,911,330) $ (540,169)
Principal‐Other $ (35) $ (35) $ ‐
Interest and Fiscal Charges $ 47 $ 47 $ ‐
Other Objects $ 3,718,438 $ 3,794,334 $ 75,896 Total Non‐Personnel Operating Expenditures $ 2,325,674 $ 4,801,014 $ 2,475,340
• Original FY16 Plan was formulated using FY15 %/total for each individual line item
05/17/2016
21
ExpendituresSupplies & Materials - Variance Analysis
FY2015-16
($6,000,000)
($4,000,000)
($2,000,000)
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
Monthly ‐ FY15 Actual vs. FY16 Original Plan
Prior Year Actual (FY15)
FY16 Plan
• Revising FY16 Plan using Total Supplies & Materials %/total to allocate – Revised Plan better tracks Prior Year Actual
05/17/2016
22
ExpendituresSupplies & Materials - Variance Analysis
FY2015-16
($6,000,000)
($4,000,000)
($2,000,000)
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
Monthly ‐ FY15 Actual vs. FY16 Original and Rev'd Plan
Prior Year Actual (FY15)
FY16 Plan
FY16 Rev'd Plan
• On a YTD basis – Both Original and Rev’d Plan end up at same point, FY16 actual better tracks the Rev’d Plan
05/17/2016
23
ExpendituresSupplies & Materials - Variance Analysis
FY2015-16
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
YTD ‐ FY16 Actual vs. FY16 Original Plan and Rev'd Plan
FY16 Plan
FY16 Actual
FY16 Rev'd Plan YTD
• YTD Variance to Rev’d Plan more consistent – a better picture of how the expenditures are running.
05/17/2016
24
ExpendituresSupplies & Materials - Variance Analysis
FY2015-16
($10,000,000)
($8,000,000)
($6,000,000)
($4,000,000)
($2,000,000)
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
YTD Variance ‐ FY16 Actual vs. Original Plan and Rev'd Plan
FY16 Act v Plan
FY16 Act v Rev'd Plan
25
ExpendituresNon-Personnel (Operating) Variance Analysis
FY2015-16
05/17/2016
$0.0
$1.0
$2.0
$3.0
$4.0
$5.0
$6.0
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Millions
840 ‐ Dues And Fees (Other Objects)
Plan
Actual
26
Expenditures – Monthly DeductionsCharter Schools, STEM, Scholarship, etc. (478, 479)
05/17/2016
ACTUAL | PROJECTED
$2.7
$0
$2
$4
$6
$8
$10
$12
$14
$16
$18
$20
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
Millions
FY16 PLAN
FY16 ACTUAL
YTD VARIANCEACTUAL VS PLAN
27
Annual AmountCharter Schools, STEM, Scholarship, etc. (478, 479)
05/17/2016
$MillionsAPPROPRIATION
vs. SFPR*PLAN / APPROPRIATION $163.10 JUL #1 SFPR $160.20 $2.90 JUL #2 – AUG #1 SFPR $158.70 $4.40 AUG #2 – SEP #1 SFPR $159.50 $3.60 SEP #2 – DEC #1 SFPR $159.40 $3.70 DEC #2 – JAN #1 SFPR $159.60 $3.50 JAN #2 SFPR $163.40 ($0.30)FEB #1 SFPR $165.40 ($2.30)FEB #2 – MAR #1 SFPR $163.40 ($0.30)MAR #2 ‐ APR #1 SFPR $164.70 ($1.60)APR #2 SFPR $165.87 ($2.77)*School Foundation Payment Report
28
Monthly Expenditure FlowPlan/Actual thru April, FY2015-16
05/17/2016
$0
$10
$20
$30
$40
$50
$60
$70
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
Millions
Personnel‐Plan Non‐Personnel‐Plan
Personnel‐Actual Non‐Personnel‐Actual
29
YTD Expenditure FlowPlan/Actual thru April, FY2015-16
05/17/2016
$0
$100
$200
$300
$400
$500
$600
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
Millions
Personnel‐Plan Non‐Personnel‐Plan
Personnel‐Actual Non‐Personnel‐Actual