Post on 09-Jul-2020
transcript
CommunityCompactCabinetProgram
BestPracticesFY18=3rd Year
Opentomuni’swho(1)haven’tappliedyetand(2)
whoappliedinFY16
AdministeredinthesamemannerasFY16+FY17,
exceptamaximumof2bestpractices
Year-roundprogram
Efficiency&Regionalization(E&R)
FY18=2nd Year
Opentomuni’s,RSD’s,RPA’sandCOG’s.Alsoopentoschool
districtsexploringregionalization/sharedservices
BonuspointsforCCCcommunities
Oct16open/Nov16close
ITGrantFY18=3rd Year
Opentomuni’swho(1)areCompactCommunitiesby1/1/18and (2)werenot
awardedanITgrantinFY17
Jan15open/Feb15close
v Purpose is to improve local government in partnership with state governmentv Flexible program created to help cities & towns improve themselves in various areasv Earn designation by signing Best Practice Compactv Bonus points provided on state grants (e.g., MassWorks, PARC, Complete Streets)
BestPracticeProgramStats• 325municipalitieshaveapplied;757totalchosenbestpractices
– The757includesthebestpracticeschosenbythe26muni’sthathaveappliedfora2nd Compact
• 314signedrepresenting694bestpractices– 3tobesignedinNovember/Decemberand8awaitingsigningdates
ADA2%
Ed1%
EOEEA12%
ANF/FinMgmt24%
EOHED17%
HR4%
ANF/IT17%
PubSaf1%
Trans10%
Regional11%
Other1%
ChosenBestPracticeAreas- AllYears
41%34% 34%
26% 25% 23%
8%4% 3% 3% 2%
% of the 325 Muni's that Chose at Least 1 Best Practice from :
BestPracticeProjectStatus
122 muni’s have completed all chosen best
practices
Complete59%
Engaged4%
InGrantProcess2%
ProjectUnderway
34%
StatusofCCCProjects
IT+E&RGrantPrograms• ITGrant– competitivegrantprogramfocusedondrivinginnovationand
transformationatthelocallevelviainvestmentsintechnology
• Intwoyears,99grantscovering134municipalitieswereawardedtotaling$4M– FY16=52grantscovering60municipalitieswereawardedtotaling$2M($16.6Mintotal
requests)– FY17=47grantscovering74municipalitieswereawardedtotaling$2M($7.8Mintotal
requests)
• FY18programopens1/15/18(applicationperiodends2/15/18)
• E&RGrant– Purposeistoprovidefinancialsupportforgovernmentalentitiesinterestedinimplementingregionalizationandotherefficiencyinitiativesthatallowforlong-termsustainability
• InFY17,awardstotaling$2Mcoveringmorethan120municipalitiesandschooldistricts
• FY18programunderway(applicationperiodended11/16)
WhatDoesThisAllMean?
– Morethan120muni’swillstrengthentheirfinancialoperations– Morethan100muni’swillbebetterpreparedforeconomic
success– Morethan100muni’swillenhancetheirITsystemsanduseITto
improvetransparencyandservicedelivery– Morethan80muni’swillexploreregionalizingand/orsharing
services– Morethan80muni’swillbecomegreenercommunities– Morethan70muni’swillimprovelocaltransportation– Morethan20muni’swillmodernizevariousHRcomponents
Examples– FinancialManagement+HR• Topsfieldreceivedabondratingupgradeafterundertaking3financial
managementbestpractices– FromS&Preport:“Tothisend,managementpartneredwiththeCollinsCenter…toenhanceexisting
financialmanagementpolicies.Thispartnershiphasproducedadetailedfive-yearfinancialplan...[A]dditionally,Topsfieldimproveditsfive-yearcapitalimprovementplan...[T]hese documents,alongwithmultiyearrevenueandexpenditureanalysis,arethebasisforthebudgetingprocess.”
• WareuseditsnewSewerCapitalPlantosecurefundingfromTownMeetingforimprovementstothesystem– FundingrequestswerepreviouslydeniedbyTownMeeting
• Waylandmodernizingitsfinancialmanagementstructure– Fromlocalnewsreport:““We’renotasmalltownanymoreeventhoughourstructureismorelikea
smalltown,”BoardofSelectmenChairwomanLeaAndersonsaidFriday.Accordingtothedraftreportonfinancialmanagementstructure:“Atitscore,theissueisthatthefinancialmanagementofthetownisseverelyfragmentedinawaythatreducesthetown’sefficiency,effectivenessandtransparency.”
• BillericaHR– Fromapplication:“Beingabletodevelopaformalwageandclassificationplanwouldkeepus
competitivewiththesurroundingtownsandcities.Thiswouldhelpusattractnewtalentandretainwhatwecurrentlyhave.”
Examples– Housing/EconomicDevelopment• BedfordnowhasabusinessdistrictassessmentandamarketanalysisfortheGreat
RoadCommercialCorridorthatwillhelpinformrevitalizationactivitiesandre-zoningefforts
• HanoverhadanEconomicDevelopmentSelf-AssessmentTool(EDSAT)prepared,theresultofaproactiveplanningefforttoseewherethetownshouldfocusforfuturegrowth
• Quincydevelopedasetofperformancemeasuresfortheevaluationofhowcompetitivethecityiscomparedtoothercommunitiesintermsofattractivenessforcommercialdevelopmentandhousingexpansion
• BeverlyhadaHousingNeedsAssessmentpreparedthathighlighted“[T]hisdatademonstratesthatmanyresidentsinBeverlyarestrugglingtopayfortheirhousingwhilepricescontinuetorise.”– Aidedthe“OpenforBusiness”initiativethatresultedina67unitmixed-incomeTODhousing
projectadjacenttotheBeverlyDepotCommuterRailstationandgarage
Examples– Energy/Environmental• Beverly,Nahant,&PlymouthcompletedOpenSpace&RecreationPlans
– TheyarenoweligibleforEEAparkcreation/renovationandlandconservationgrants
• Colrain establishedanAgriculturalCommissiontorepresentfarminginterests
• Concordinstalledsmartmetersinmunicipalbuildingstocapturerealtimeenergyconsumptiondataandisusingittobettermanage/reduceenergyuse
• EasthamcompleteditsNPDESreport,createdawebbasedprogramtomap/managestormwater assets,andeliminatedseveralstormwater outfalls
• Essexidentifiedandisworkingtoimplementclimatechangeresiliencemeasures
• HopkintoncompletedahydrologicstudyofthePrattFarm;thesiteappearstobesuitableforagroundwatersupplywell
• NorthbridgeachievedGreenCommunitystatus
• NorthAttleborough implementedapay-as-you-throwwastesystem
• OxfordcompletedaMasterPlantoguidefuturedevelopment
• ReadinginstalledenergyefficientLEDlightinginTownHall
• Whitmanworkedwithtwosolardeveloperstomeetitsenergyneeds
Examples– IT• Framinghamlaunchedafinancialtransparencyplatformthatprovidesresidentsadata
visualizationtoolthatsimplifiesexpend/revinformation
• EverettwasabletoimplementaSnowOperationssolution,providingthecitywithdataaroundeachstorm,helpingtheCitytostreamlineoperationsandsavemoney
• CommunitiesontheSouthShorehavedevelopedanapproachforaregionalGISflyoverthatwillprovidehighqualityimageryallowingformajorimprovementtoassetmanagementpracticesandopeningthedoortoanumberofopportunitieslikeenvironmentalandplanninganalysis.
• Dartmouthdevelopedanautomatedparkingfacilitystickersystemfortownparksandbeachestoimproveefficiencywithreducefraud
• Avonisaddressingtheirdocumentmanagementchallenges,improvingfilingandretentionpractices,implementingnewdigitalsystems,andbetterleveragingsystemslikeGIS
• Merrimacisimplementinganewplatformtoeliminatetheneedforthreedisparatefinancialplatforms.
Examples– Regionalization/SharingServices
• Lee/LenoxsharedTownAdministrator• EasthamptonandSouthamptonsharedConservationAgent• VocationaleducationalservicesbetweenMedfordandEverettpublicschools• Hilltowns sharedfinancedepartment• NorthAdams/Adams/Williamstownregionalanimalshelter• ChicopeeCity/SchoolsHRandFacilitiesManagementIntegration
• Falmouth,Bourne,Mashpee,SandwichregionalWastewaterManagementwithJointBaseCapeCod(JBCC)
• Clarksburg,GreatBarrington,Hinsdale,andLanesborough jointEconomicDevelopmentPlanningServices
• 17-townSo.BerkshireCounty’sSharedServicesProject– HasbeenanimportantcatalystforchangeswithinthesixSouthCountySchoolDistrictsandhas
focusedonfourareaswithgreatsuccess:technology,professionaldevelopment,grantwriting,andspecialeducation
Examples– Misc.
• NorthbridgePublicSchoolsworkedwiththeNorthbridgeSeniorCentertomatchgrade6studentswithseniorpartners– Theinterviewandwritingprocessoccurredoverfivemonths.Thecommunitydeemedthisprojectatremendoussuccessin
connectingtwogenerationstogether.
• NorthReadinghasdevelopedaparatransitserviceforitscitizens,aservicethatwasnotavailableinthetown– JoinedtheMerrimackValleyRTA
• 10municipalitieshaveappliedforthepublicaccessibilitybestpractice,enablingthemtogetgrantsfromMOD’sADAGrantprogram
• WestBoylstonisdevelopingaPavementConditionIndex(PCI)thatwilltieinwiththeirCompleteStreets’PrioritizationPlan
• BernardstonisdevelopingaMulti-YearVehicleMaintenanceandReplacementPlanfortheirmunicipalvehiclefleet
• Charlemont developedaBridgesEvaluationthatallowedtheTowntoprioritizeneedandbuildinacapitalplan,“neverbeforeproactivelyaddressedbySelectBoardspast”(perletterfromTownAdministrator)
• LittletonnowhasstrategicplansforbothitsPoliceandFiredepartmentstoguidetheTownasitcontinuestogrow