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Office of Community ServicesDivision of State Assistance
COMMUNITY SERVICES BLOCK GRANT
(CSBG)
Office of Community ServicesDivision of State Assistance
The Federal Office of Community The Federal Office of Community Services: An FY 2012 Update from Services: An FY 2012 Update from
Federal PartnersFederal Partners
March 1, 2012March 1, 2012
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Office of Community ServicesDivision of State Assistance
Major Topics
• Introductions and Overview• Budget Updates – FY 2012 & FY 2013• Program Updates – Program Operations activities; New Training and
Technical Assistance contract for Tribal organizations; Federal Funding and Accountability Transparency Act (FAFTA); ARRA process evaluation and lessons learned; Training and Technical Assistance Portfolio; other changes to anticipate in coming fiscal year
• Program Monitoring – State assessment process, upcoming State assessments, other financial and program monitoring
• Questions and Dialogue
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Office of Community ServicesDivision of State Assistance
Office of Community ServicesMajor Programs
• Low Income Home Energy Assistance Program (LIHEAP)
• Social Services Block Grant (SSBG)• Community Services Block Grant (CSBG)• CSBG Discretionary (CED, Rural, JOLI)• Strengthening Communities Fund (SCF)• Assets for Independence (AFI)
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Office of Community ServicesDivision of State Assistance
Division of State Assistance
• Social Services Block Grant (SSBG)• Community Services Block Grant (CSBG)• CSBG Training and Technical Assistance (T/TA)
Grants and Contracts
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Office of Community ServicesDivision of State Assistance
Seth Hassett DSA Director
Financial Operations Frances Harley
Team Leader
Program Operations Marianna “Brandy” RayNor-HIll
Team Leader
DSADiscretionary Services
SSBG ProgramServices
DSARecords Management
Gregory Elliott*On-site Project Manager
Felicia Bradley* Records Management
Jane GoldenCSBG Discretionary Grants
Danielle Williams*CSBG Discretionary Grants
CSBG State AssessmentServices
Isaac DavisOn-site Assessments
Michael PopeOn-site Assessments
Renee Harris*On-site Assessments
CSBG ProgramServices
James Gray, PhDRegions III, VII, IX
Chryston JonesRegion II, VI
Maria Rogers, PhDRegions I, V & X
Toya Joyner*Region IV, V & VIII
Marsha WernerRegions I, II, III, IV, VI,
VII
VACANTRegions V, VIII, IX, X
Anita Wright, Senior AdvisorPART/Program Performance Improvement
Reports to Congress
Emmanuel Djokou*On-site Assessments
VACANTCSBG Discretionary Grants
M. Monique Alcantara* Administrative Assistant
*Contractor
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Office of Community ServicesDivision of State Assistance
CSBG Budget Status
• FY 2013 President’s Budget - $350 Million (Consistent with FY 2012 Request)
• FY 2012 Fully Year Continuing Resolution (Enacted) - $677 Million
• FY 2013 Budget calls for a core system of standards
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Office of Community ServicesDivision of State Assistance
DSA CSBG FunctionsReview of CSBG State/Tribal Plans
• Model State/Tribal Plan provided on CSBG website
http://www.acf.hhs.gov/programs/ocs/csbg/• Information Memoranda # 125, #126 (FY 2012) plans• Plans received September 1• State/Tribal Collaboration• Contract for Tribal Training and Technical Assistance
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Office of Community ServicesDivision of State Assistance
DSA CSBG FunctionsCommunications and Guidance
• Monthly/Quarterly Calls to States, Territories and Tribal organizations• Dear Colleague Notifications• Information Memoranda•Federal Funding and Accountability Transparancy Act (FFATA)
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Office of Community ServicesDivision of State Assistance
DSA CSBG FunctionsMonitoring Procedures & Tools
• CSBG Monitoring Checklist (IM-102)– http://www.acf.hhs.gov/programs/ocs/csbg/pdf/csbgapplicationplan.pdf
• State Assessments – On-site FY 2012 Tentative Dates
• Michigan October, 2011
• Alabama January, 2012
• Missouri March, 2012
• New York May, 2012
• Washington July, 2012
• Wisconsin September, 2012
FY 2013 Tentative Dates
• Colorado October, 2012
• New Mexico January, 2013
• Montana March, 2013
• Rhode Island May, 2013
• Connecticut July, 2013
• Oklahoma September, 2013
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Office of Community ServicesDivision of State Assistance
State Assessment Monitoring Tool
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Office of Community ServicesDivision of State Assistance
Monitoring Infrastructure CSBG
Federal Monitoring
- Annual review of State CSBG Plans to assure compliance with statutory requirements
- Statutorily Required State Assessments
- Risk Assessment of States
- Ad Hoc Financial Monitoring – Review of Audit Results
- Review of State Corrective Action Plans
- Document Management – Records Retention
State Monitoring
- Annual review of eligible entity needs assessments and plans
- Statutorily Required Full Onsite Review of Eligible Entities – At least once every 3 years
- Onsite review of newly designated entities
- Follow-up reviews with eligible entities that fail to meet the goals, standards, and requirements established by the State
- Other reviews as appropriate.
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Office of Community ServicesDivision of State Assistance
DSA CSBG FunctionsFraud, Waste, and Abuse
• Most fraud, waste, and abuse typically falls into one or more general categories:
•Theft •Failing to Properly Support the Use of
Federal Funds
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Office of Community ServicesDivision of State Assistance
DSA CSBG FunctionsFailure to Properly Support
• Properly tracking the use of funds and maintaining adequate supporting documentation avoids the following:– Criminal conduct– Mismanagement of Federal funds– Unauthorized prior obligations– Misleading / Fraudulent information
• Eligibility Verifications