Computer Literacy for IC3

Unit 2: Using Productivity Software

Chapter 2: Creating a New Word Document

and Inserting Graphics and Tables

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Learning Targets

41.I can create a new document

42.I can create and modify a numbered or bulleted list

43.I can format, align, and indent text

44.I can create a title with WordArt

45.I can insert and modify Clip Art

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Learning Targets (continued)

46.I can insert and modify pictures

47.I can insert tables

48.I can format tables

49.I can insert headers and footers in documents

50.I can create a document from a template

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Insert a Table in a Document

Tables set off data and make it easier to read

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Insert Table Dialog BoxClick the Table button

Drag a range of rows and columns or click Insert Table

Specify table settings in Insert Table dialog box

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Data Within a Table

• You can insert the following into a table:• Text• Numbers• Graphics• Hyperlinks

• Text aligns left by default

• Numbers align right by default

Years

www.pearsoned.com

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Navigating Within a Table

Key Movement

Tab Move to the next cell

Shift + Tab Move to the previous cell

Right arrow Move to the cell to the right

Left arrow Move to the cell to the left

Up arrow Move to the cell above

Down arrow Move to the cell below

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Adding Rows and Columns

• Ways to add a row to a table:• Click Table Tools Layout Tab• Click desired option in Rows and Columns Group

OR

• Select table• Right click selected table• Click Insert • Click desired options

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Add a Row or Column to a TableAdd a column to the selected table

Add a row to the selected table

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Displaying Hidden Text in a Cell

Text in a cell Text in a cell

Just like your fingers are not gone when covered by the other hand, text is not gone that is covered by text in another cell. Just widen the column to reveal the text. You can do this manually or by using AutoFit.

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Adjusted Column Widths Manually

Select column and drag column edge to widen

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Select Autofit

Adjusted Column Widths Using AutoFit

Click in any cell in the table

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Adjusted Column Widths Using AutoFit

Table after AutoFit

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Table Styles Gallery

Choose a format

Modify the selected format

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Examples of Table Alignment

Default table setting

Aligned in center of cell vertically

15

Merged Cells (Sample Table)

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A Split Table

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Sorting Data in a Table

Sort by up to three columns Sort ascending or

descending

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Headers and Footers

This is just sample text to show how a header and footer make a document look.

The header and footer can add to the overall look of the documentvery much.

This is just sample text to show how a header and footer make a document look.

The header and footer can add to the overall look of the documentvery much.

Headers and footers add information that can behelpful in longer documents, such as reports and books.

John Doe

Page 1

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Creating Headers and Footers

Click the Insert tab

Click the Header or Footer button

Choose desired header style

Edit Header

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Creating Headers and FootersHeader and Footer Tools design tab

Switch between the header and the footer

Date code

Time code

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Templates

• A preformatted pattern designed for a specific purpose• Letterhead style• Expense report• Balance sheet• Fax cover• Marketing plan• Training• Student records database

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Overview

• Tables are lists of information set up in row and column format

• The intersection of each row and column is a cell• Formatting in a table is the same as within a

document• Lists can be converted to a table, and a table

can be converted to text

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Summary

• Bullets, spacing, indents and formatting all work together to make a professional, attractive document

• Clipart and pictures can help communicate your message

• Word Art can be used to create visually effective designs with text

• Tables help you layout list information • Templates are available for the most commonly

used types of documents

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Questions?

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