Post on 27-Jan-2016
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Curriculum Changes
Academic Affairs and
Office of the Registrar
Oklahoma State University
Curriculum Changes
• Requests for new programs
• Modifications of existing programs
• Course actions (new courses, course changes, course deletions)
• Undergraduate Programs & Requirements (degree sheets)
Oklahoma State University
Curriculum Changes
• Forms and instructions available at:– http://academicaffairs.okstate.edu/faculty-a-sta
ff/61-degree-programs-a-curricular-requests
Oklahoma State University
Changes to Degree Programs
Oklahoma State University
Curriculum Change Timeline
• June 2011
New degree programs & requests to offer degrees at new locations must be included in 2012 OSU Academic Plan
• Summer 2011 or later
Submit draft letter of intent for new degree programs & new locations to Academic Affairs
Oklahoma State University
New program request
Evaluation Criteria
A. Centrality of the Proposed Program to the Institution’s Mission
B. Curriculum
C. Academic Standards for Admission, etc.
D. Adequate and Appropriate Faculty
E. Support Resources (library, facilities)
Oklahoma State University
New program request
Evaluation Criteria
F. Student & Employer Demand
G. Unnecessary Duplication
H. Cost & Funding
I. Program Review and Assessment – include assessment plan
J. Location of proposed program and method of delivery
Oklahoma State University
Curriculum Change Timeline
• Submit anytime
Modifications to existing degrees
– Program Deletion
– Program Suspension
– Change of Program Name and/or Degree Designation (BS to BSBA)
– Option Addition
Oklahoma State University
Curriculum Change Timeline
• Submit anytime
Modifications to existing degrees
– Option Deletion
– Option Name Change
– Program Requirement Change
– Other Degree Program Modification
Oklahoma State University
Steps to Approval of Degrees/Options
1. Department
2. College3. Graduate Council (if appropriate)
4. Instruction Council
5. Council of Deans
Oklahoma State University
Steps to Approval of Degrees/Options
6. OSU/A&M Board of Regents
7. Oklahoma State Regents for Higher Education (OSRHE)
8. Letter of OSRHE approval posted in Academic Program Approval Tracking on SharePoint site
Oklahoma State University
Advertising Degrees/Options
New degrees or changes may not be advertised or implemented until OSU receives formal approval from OSRHE; this includes degree requirement sheets NOT being included in the Undergraduate Programs & Requirements publication if approvals are not received
Degree Requirement Sheets
Oklahoma State University
• The most current version of the 2011-2012 degree sheets are posted on the Registrar website. Contact Dionne Boling for any necessary revisions during the current academic year.
• Deadlines for the 2012-2013 degree sheet revision will be provided in Summer 2011.
Oklahoma State University
Changes to Courses
Oklahoma State University
Curriculum Change Timeline
• September 1, 2011 – Arts & Sciences
• October 14, 2011 – Academic Affairs
Course actions (new courses, course changes, course deletions) submitted to Academic Affairs after approval by department & college curriculum committees
Oklahoma State University
Course Actions
Requested changes for Fall 2012
• Course to be Dropped• New Course to be Added – select a
course number that does NOT appear on SIS screen 128.
Oklahoma State University
Course Actions
SIS 128 screen – example of what it looks like when checking for repeated courses:
Oklahoma State University
Course Actions
Requested changes for Fall 2012
• Change in Credit
• Change in Description• Change in Number -
select a course number that does NOT appear on SIS screen 128.
Oklahoma State University
Course Actions
Requested changes for Fall 2012
• Change in Title• Change in Prefix (e.g., BIOL to BOT)
• Change in Prerequisite
Oklahoma State University
Course Actions
Any “Change in…” will appear as a repeated course on the transcript
For example: Change in course number from 1111 to 1234
Student who takes 1111 in Fall 2010 and 1234 in Fall 2011 will receive credit only for second course
Oklahoma State University
Course Actions
• General Education Credit – also submit on the general education database http://academicaffairs.okstate.edu/faculty-a-staff/41-general-education
• Approval of general education changes by the General Education Advisory Council (GEAC) will appear on GEAC minutes
Oklahoma State University
Course Actions
• Graduate Credit – course will be reviewed and approved by Dean of Graduate School
Undergraduate courses requesting graduate credit must attach syllabus showing additional work required by graduate students.
Remember the asterisk!
Oklahoma State University
Course Actions
• Crosslisting –the same course is offered by two or more departments under different prefixes (e.g., GEOG, POLS, RUSS 3053 Intro to Central Asian Studies)
Oklahoma State University
Course Actions
When dropping a course or submitting “Change in…”, complete left column PRESENT COURSE
AS LISTED IN CATALOG
Oklahoma State University
Course Actions
For all actions except dropping a course, complete right column RECOMMENDED
CHANGE OR NEW COURSE
Oklahoma State University
Course Actions
For all actions complete STATE REASON FOR REQUEST
For new courses, attach Supplementary Information Form and syllabus
Oklahoma State University
Course Actions
For all course actions, complete bottom box - see Guide for Completion of CAF
Oklahoma State University
Course Actions
Mode of Instruction – code the mode of instruction for the course as follows:
• Lecture with lab 00• Lecture with discussion, activity, demonstration, clinic 01• Recitation, seminar 02• Laboratory 03• Internship, Field Experience, Clinical Practice 04• Physical Education Activity, Recreation Activity 05• Speech, Drama, and Journalism Activity 06• Independent Study, Directed Readings 07• Research: Master Thesis, Doctoral Dissertation 08• Individual Instruction 09• Other (explain in 50 letters or less) 10
Oklahoma State University
Course Actions
• HEGIS CODE – Enter the HEGIS code, located at: http://academicaffairs.okstate.edu/images/documents/hegis.pdf, assigned to the department prefix.
• CIP Code – http://nces.ed.gov/ipeds/cipcode/selector/
Oklahoma State University
Course Actions
• Approved for SR/UR/R Grades – Grades of “SR/UR” (satisfactory research, unsatisfactory research) may only be given for thesis or dissertation hours; “R” for master’s degree creative component courses.
Oklahoma State University
Course Actions
• General Education Course – Answer Y (yes) or N (no).
• Pass/Fail Grading – yes or no.
Oklahoma State University
Course Actions
Common errors on Course Action Forms
• Missing or inadequate reason
• Submitted as course modification but extent of changes indicate it should be a new course
• On supplemental form, missing documentation of discussion with affected department
Course Actions
Common errors on Course Action Forms
• Missing asterisk on graduate courses
• Calculation of credit hours 2-3 lab hours equals 1 credit hour
• Contact hours calculated for short course instead of 16 week semester
Oklahoma State University
Course Action Summary
Prepare a summary of course action requests
• Additions
• Modifications
• Deletions
• Mechanicals – changes to courses that serve as prerequisites to your course
Oklahoma State University
Course Action Summary
Note: The course action summary is the only documentation presented in the approval process, therefore; the information on the summary must be an exact match of the course action requests.
Oklahoma State University
Steps to Approval of Course Actions
1. Department
2. College3. Graduate College (if appropriate)
4. Instruction Council
Course Action Forms and Catalog Course Descriptions
Oklahoma State University
Course Descriptions: Changes/New Courses - the highlighted areas of the course action form on the left are items that affect the course description on
the right: Note: Please provide catalog-ready descriptions, no further editing will occur.
Questions?
Oklahoma State University
• Diane Jones & Gail Gates Academic Affairs 4-8788
• Christine NicholsClassroom Scheduling Office of the Registrar 4-6885
• Dionne BolingPublications Office of the Registrar 4-6878