DAP: Implementing and Managing the change from a Student Records Perspective

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DAP: Implementing and Managing the change from a Student Records Perspective. By Annwen Owen. Background. In April 2005 the University of Wales, Bangor submitted an application to the Privy Council for degree awarding powers. - PowerPoint PPT Presentation

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By Annwen Owen

• In April 2005 the University of Wales, Bangor submitted an application to the Privy Council for degree awarding powers.

• In September 2007 the institution became autonomous and renamed itself Bangor University.

• In September 2009 the University implemented its’ degree awarding powers.

Clue no.1

The celebrity you are looking for began their career in the Royal Court theatre in London in 1982.

• New students for 2009/10 would receive Bangor University certificates and students who registered before this date would have the option of receiving a University of Wales or a Bangor University award.

• Data was gathered from students as to which type of award they wished to receive on re-registration.

• This data was recorded on our Student Information System.

• The first Bangor University degree certificate was awarded on 1st January 2010.

• The majority of students who have had the option have chosen to receive a Bangor University award on graduating in 2010.

• Software - Evaluation- Requirements

• Hardware- PC’s- Printer- Consumables- Dongle- Card Reader- Secure Paper

• Other- System Support- Training- Staff

Clue No. 2

In 2002 this science fiction film was released having had a five million pound budget. It gave the celebrity their sixth hit.

• The priority was to implement a digital system which allows the secure printing of certificates on site.

• A built in auditing system had to be included in the software.

• Any new software/hardware would need to be able to integrate into our existing systems.

• A robust printer would be required that would be able to print at speed while maintaining high quality.

• The supplier would need to have a proven track record in this area.

• Certificates had to be able to produced bilingually.

• Increased security measures on the actual certificates was required.

• Certificate paper needed to be laser guaranteed.

• Watermarked paper was required with a logo relevant to the University in the background.

Clue No. 3

The celebrity you are looking forIs a trustee for the Dramatic NeedCharity which aims to break the established cycle of poverty in Africa through implementation of the arts.

The key features of the software are:

• Unique certificate coding system.

• Certificate template editor.

• Secure user access - passwords and licence keys.

• All certificate print data encrypted.

• Encrypted signatures held within and applied by the system.

• Complete system audit tracking.

• Full audit reporting.

The key multi-level security features on the certificates are:

• Controlled watermarked paper.

• Wallpaper Controlled Hologram.

• Banknote Security Document Design.

• Secure Toner.

• Micro-numismatic Invisible UV.

• Check Digit Numbering.

• Thermochromic Ink.

Clue no. 4

One of the celebrity’s mostfamous movies was filmed inIndia.

• Cross referencing of documents.

• Replacement Certificates.

• Ensuring students who exit early receive their awards.

• Regulations.

• Debtors.

• All undergraduate students who attend the graduation ceremonies in July receive their certificates through the post the following month.

• Most postgraduate students (taught & research) receive their certificates at the graduation ceremony.

• Students who qualify by 1st April and inform the University that they wish to graduate in absentia receive their certificates in advance of the ceremonies.

• Whether or not a student wishes to attend the graduation ceremony, if their certificate has been issued and what their award date is, are all recorded on the Student Information System - within each students record.

Clue no. 5

The celebrity you are lookingfor has a connection with FrancesBarber. Frances Barber graduatedfrom Bangor University and is anhonorary fellow of the University.The actress has a long anddistinguished stage career and is a regular face on television.

Who does what and when?

• Who ‘owns’ the awards system?

• Technical

• Results

• Transcripts and Diploma Supplements

• Checking

• Debtors

• Graduation

Hardware & Software £2,686Paper £1,200Staffing £5,500

Total costs pa = £9,386

Estimated cost per unitbased on a 3 year cycle = £3.12p

Postage £5,040 Estimated cost per unitbased on a 3 year cycleincluding postage = £4.80

Digital Signatures at Exam Boards.

Celebrations Days.

Certificate Tubes.

Hand Scrolled Display Certificates.

On-line verification system.

Any Questions?

Annwen Owen annwen.owen@bangor.ac.uk

The celebrity you arelooking for is………

………. Danny Boyle.

Danny Boyle is the first graduate from BangorUniversity to win eight academy awards!