Post on 05-Feb-2016
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Natural Resource Program Center
Decentralized QA/QCfor NatureBib
How good is good enough?
Kathy DratchNRPC, NatureBib Data Manager
2008 GIS / Data Management Conference
Natural Resource Program Center
What is NatureBib?• One of the 12 natural resource inventories
of the Natural Resource Challenge program
• Goal: to provide scientific information to improve the management of natural resources in the parks
• Intended to be a bibliography, not necessarily a catalog
• Currently has about 300,000 records
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Natural Resource Challenge Inventory Criteria
Must produce “core” or baseline informationInitial bulk load of records January 2001
Specified protocols and QA standardsProtocols and standards have evolved
Data must be compatible and allow for synthesis and analysis at broader levelsMaster web-based database; now on second version of user interface
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What is cited in NatureBib?1. Journal articles and published reports2. Conference papers and proceedings3. Theses, books and book chapters4. Maps5. Unpublished reports (grey literature)6. Correspondence (letters and memos)7. Videotapes8. Collections (rocks, photographs, files)9. Datasets
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The things that make NatureBib unique
can also create QA/QC challenges• Gathers information under a park code• Journal articles and conference papers as
well as books and reports• Includes grey literature• Record creation allowed with minimal
metadata• Holdings not required
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Data Collection
• Everything in file cabinets, closets and offices
• Holdings of a resource library in a park
• Search results from a commercial online database or regional library catalog
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Is this draft report still in the 2nd
drawer?• Draft report on the status of the Little Kern
golden trout.• WR-SEKI / Sequoia and Kings Canyon
National Parks, Resource Management Office, Wildlife Biologist's Office, walk in closet, gray file cabinet on the left, 2nd drawer, in a folder labeled "N1621 - Golden Trout Cooperative Plans 1970-1974"
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Variety is the spice (or headache)
• 1900. Author unknown. Black-and-white photos extra prints (collection). Organ Pipe Cactus National Monument, Ajo, AZ.
• Aardahl, J. B. 1985. Memorandum to File 6610. Deer habitat survey and water development recommendations for the Saline Range, Inyo Mountains, CA.
• Author unknown. n.d. Geology, mammals, skulls (specimens).
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Would this information help parks manage natural resources?
• Andrews, R. W. and H. A. Kirwin. 1955. This was seafaring : a sea chest of salty memories. Bonanza Books, New York.
• Author unknown. 1985. AV production and the parks: A handbook for park personnel. Harpers Ferry Center.
• Western Wisconsin Utilities. 1985. Transmission Planning Study Technical Information Document. Western Wisconsin Utilities, St. Paul, MN.
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Data Entry• ProCite (commercial software tool for
publishing and managing bibliographies)
• NatureBib desktop application (MS Access)- Backend files uploaded to master Oracle database
• Online (direct data entry)
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Quality Assurance• Process oriented
• Data QA done at the park or network level
• Variety of training and experience in data entry
• Guidance from the national office
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Quality Control• Product oriented
• QC efforts vary
• Objectivity, utility, and integrity of records will need to be examined at both the national and park level before wider dissemination of the records.
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Objectivity: Substance• Accurate? A survey of the aunt fauna
Hymenoptera: Formicidae.• Complete? Beaumont, G. n.d. Glacier.
Journal title unknown. • Usable? 1982. Author unknown. Animals
trespass. (200 slides)• Reliable? Rock, J. 1980. Beverages:
Canned Beer and Soda Notes.
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Utility
• Find materials that meet a certain criteria
• Identify an item • Select the record that meets the need
• Obtain access to the item
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Subject accessInterim bison management
operating procedures : decision notice
• Subject heading: American bison – control – environmental aspects – Yellowstone National Park
• Keywords: animal studies, bison (Bison bison), brucellosis, mammals, management
• NatureBib uses keywords and park codes (YELL)
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Integrity and Security• Is the metadata sensitive?
• Is the information in the notes or abstract sensitive?
• Who owns the record for editing?
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NatureBib for NPS users• NatureBib now requires a username and
password
• Roles of reader or editor
• Active Directory authentication is planned
• DO #11B does not apply to NPS distribution
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QC Tools
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Certification for public release• What information does the public want?• Do we have a mission to inform the public?• What role should the parks and networks
play?• What role should the national office play?• What resources are available?• Cost/benefit analysis?
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Issues• How does a record meet user needs?• Are some records a priority?• Which fields of the record should be
included?• What constitutes a good enough record? • What can be made public and who
decides?• What might the QA/QC process look like?
Natural Resource Program Center
Workbench concept• NatureBib will probably have a
reincarnation as the Literature Service (part of the IRMA SOA project)
• Workbench concepts being developed for the Species Service could also be used for NatureBib
• Would allow for a series of checks leading to certification for ‘public’ or ‘NPS only’ release
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A work area to sort our stuff and the tools to fix it
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What could the workbench provide?
• Lifecycle status • Comments on individual records• ‘Work-in-progress’ option• Display of duplicates for merging• Batch updates or edits• Sliding quality/utility scale
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FiltersAll NatureBib records
Sensitive records
Scientific information about the natural resources in the parks
Incomplete records
Grey literature
Non-bibliographic information
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Big picture tasks ahead• Determine future scope and mission• Define role in providing NPS information• Research how we can better serve user
needs• Agree on minimum standards• Plan for a process with both centralized
and decentralized roles and responsibilities
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Centralized versus Decentralized QC
National office
• Suggest standards• Suggest record types
and fields to be released
• Provide tools • Set priorities • Monitor results
Park or network
• Confirm metadata details
• Confirm holdings locations
• Upload documents• Assign record
sensitivity• Certify records for
public release
Natural Resource Program Center
NatureBib: a unique collection• Author unknown. 1880’s.
Sewer Basins, Moon Island Boston Sewerage.
• Two photographs• Abstract: View of basins
and processing plant depicts six male visitors daintily holding their noses.
• Massachusetts Metropolitan Area Planning Council. 1973. Boston Harbor Islands Comprehensive Plan: Moon Island support documentation.
• Notes: Loose-leaf stapled document; includes site maps and table of recreation benefit data. This document provides support information regarding the history, natural resources, recreation and management alternatives for Moon Island as part of the Boston Harbor Islands Comprehensive Plan