Digimap Training Workshops Introduction for new site reps What is Digimap? What can I do with...

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Digimap Training Workshops

Introduction for new site reps

• What is Digimap?• What can I do with Digimap?• Screen share: Digimap OS Collection• Your role as site rep• Getting support

Digimap Collections

• 4 JISC-licensed collections of mapping data

• EDINA designs, and hosts the data for, the 4 browser-based Digimap Collections

• Colleges and universities subscribe to each Digimap Collection separately

•Users must register individually to gain access to OS Collection, Geology Digimap and Marine Digimap

Subscription

• Costs depend on JISC banding scheme and on Collection– See: http://edina.ac.uk/digimap/access/

• Institution has direct contract with JISC

• Annual fee for each academic year, 1 August to 31 July– subscription pro rated for part years

• Digimap OS Collection - OS educational copyright licence required (currently £300 +VAT pa)– may need upgrading from previous licence– available directly from Ordnance Survey

Licences

OS Licence Agreement renewal

• Ordnance Survey and JISC Collections working on renewal of licence agreement

• Planned that new licence agreement will run from August 2010 – 31 July 2016 (opt-out option every 2 years)

OS OpenData™

•OS public consultation on OS OpenData™ completed in early 2010:

http://www.communities.gov.uk/publications/corporate/ordnancesurveyconsultation

•From March 2010, OS made some datasets freely available to the public:

http://www.ordnancesurvey.co.uk/oswebsite/opendata/ •EDINA Digimap blog posting on the release of Ordnance Survey datasets for free use and re-use:

http://edinadigimap.blogspot.com/2010/04/os-opendata.html

OS OpenData™

Digimap OpenStream

Get Help, Move

around, zoom in and out

Digimap OpenStream

• Free service to academic community – NOT just for Digimap registered users

• Launched October 2010• Allows users to stream certain OS data sets directly to

their software without downloading and storing large quantities of data

• Digimap OpenStream provides access to the following OS OpenData products:– MiniScale® – 1:250,000 Scale Colour Raster– OS Vector Map™ District (Raster)– OS Street View®

• http://openstream.edina.ac.uk/terms

Geology Digimap

• Licence extended to July 2016• Prices?• BGS open data

Geology Digimap

• http://www.bgs.ac.uk/opengeoscience/

What can I do with Digimap?

1. Make a map within the service:– Uses the data stored on EDINA’s servers– Download as an image file– or print the map directly from the service

2. Download raw data: – Store the data locally– Make your own map, with appropriate software e.g.

GIS, CAD, image software

3. Query facilities available– E.g. search for a place name, get geographical

coordinates

Mapping

Search, customise, save, print

Get Help, Move

around, zoom in and out

Map display

Mapping

Download

Queries

Only in Digimap’s Ordnance

Survey Collection

I want a quick map

EDINA servers – hold data for 4 Digimap Collections

I’ll login to Digimap Roam (OS Collection)

1. Search

2. Returns a map

3. Print my map 4. Download my map

AND/OR

I want to create a customised map

I’ll login to one of the Data Download

services

EDINA servers – hold data for 4 Digimap Collections

1. Search

2. Returns a data.zip file

4. Unzip data file

5. Create a map with

appropriate software

3. Download data file

Digimap’s Ordnance Survey Collection

Mapping facilities

Download data – 5 facilities

Query tools

Historic Digimap

Make maps and download data – available until

December 2010

Ancient Roam,

mapper – intro. April 2010

Historic Download

tool – intro.

April 2010

Geology Digimap

Mapping facility

Download data – 3 data products

available

Marine Digimap

Mapping facility – uses Charted Raster maps (Admiralty charts)

2 data download facilities

Site Reps – Key Tasks

• Authentication, User registration

• Data care and security

• Liaison with EDINA• Setup of local support web pages

• Direct user support with, for example:– Content of Digimap Collections

– Printing

– Software support, what data products are available

– Copyright and terms of use

Authentication

• Login via UK federation from 1 August 2008.

• To access Digimap Collections, institutions must be able to assert User Accountability.

• With OpenAthens, a virtual Identity Provider with Eduserv is necessary in order to assert User Accountability.

• Institutional Identity Providers must release the appropriate attributes:

–http://www.edina.ed.ac.uk/read/shibboleth.html

• EDINA has no control over the set-up of your local authentication system. You must seek advice from Eduserv if you are using OpenAthens or otherwise from the UK Federation Helpdesk.

Authentication

• Click Login via UK federation button at http://edina.ac.uk/digimap

• User may already be authenticated via local portal• Not authenticated? Select institution from drop-

down list (WAYF)

Authentication

• Input username and password, e.g.:

• Redirected to Digimap Collections Home Page

Digimap Collections Home Page

Authentication

Login help:

• http://edina.ac.uk/access/troubleshooting.html

• http://edina.ac.uk/access/LoginHelp-all-services.html

User registration

• Individual registration required for each of Digimap OS, Geology Digimap and Marine Digimap

• Can register for more than one collection on same form

• Approval process takes between 24 hours and 2 working days

• User email must be correct and must be one the user uses (Hotmail is fine!)

• Change of user details submitted via form in online Help, within Registration & Support area

User registration

User logs in

User selects Collection from Home Page e.g. Digimap OS

User completes online registration form

User saves or prints a copy of registration form

EDINA User Support team process form

User notified via email of approval of application

Registration - resources

• Guide – word and pdf versions: http://edina.ac.uk/digimap/support/training/

• Video – coming soon

First login

• User requested to select security question

Re-acceptance of licence

• Required whenever any changes are made to the licence, e.g. on 1 August 2009 Variation Agreement for Digimap’s Ordnance Survey Collection came into effect

• Click through instant acceptance – no overnight processing required

Data care and security

Institution has responsibilities for data security which are stipulated in the licence agreement, including:

– Appoint a Responsible Officer and a Deputy for care of data

– Familiarise each user with the terms of use of the relevant licence agreement(s)

– Encouraging secure onward storage and use of any maps made and data downloaded among Authorised Users

– Report any breaches of data security to EDINA and carry through to resolution

Liaison with EDINA

• Any possible licence breaches

• Nominate local support staff, and tell us any changes - forms EDS2, EDS3

• Local support pages URL - Form EDS4

- http://edina.ac.uk/digimap/access/subscribe.shtml

• Inter-institution data transfer, Form EDR9

– http://edina.ac.uk/digimap/access/edr9.pdf

• Change of user details: find within help pages for users, and in Site Rep Support Area

Setup local support web pages

• Set up web pages for your users with local information – EDINA hosts them

Setup local support web pages

Instructions:http://

edina.ac.uk/digimap/support/localsupport.shtml

Direct User Support

Your users - possible support needs:– Map creation– Data downloading– Printing– Product specifications and uses– Onward use of data– Copyright queries

Direct User Support

Elements of support model:• Online help• FAQs provide help with licensing questions

• Local support web pages: http://www.edina.ac.uk/digimap/support/localsupport.shtml

• Promotion and user training

Promotion and user training

EDINA provides: • Courses and webinars:

– http://edina.ac.uk/events/– Please ask for institutional training

• Training materials for your re-use:– http://www.edina.ed.ac.uk/digimap/support/

training/

Product specifications

• http://edina.ac.uk/digimap/description/products/

historic_products.shtml

bgs_products.shtml

marine_products.shtml

Printing

• 2 formats available: PNG and PDF• Printer specifications

– minimum resolution of 300 dpi (higher recommended)

– colour printer very much preferred– A4 size for all Collections– up to A0 size for Carto

• See http://www.edina.ac.uk/digimap/support/printing.shtml

Onward use of data

• Onward use of downloaded data will require GIS, CAD or Image Processing software

• Some of the data will require conversion before use in software

• Suitable applications available through CHEST e.g. ArcGIS

• Local support will be required for these packages• Some information about software given in

Digimap Help pages– not exhaustive– provides guidance on most widely used software

Copyright and Terms of Use

In summary:• maps produced from Digimap are for Teaching,

Educational Research or Academic Research by registered users.

• there are some restrictions on the size and form of publication of maps from Digimap.

• copies may be made of maps printed from Digimap providing they are required for Teaching, Educational Research or Academic Research purposes. All copies must continue to show the copyright acknowledgement.

• all maps must carry an appropriate copyright acknowledgement, for example: "© Crown Copyright/database right 20(yy). An Ordnance Survey/EDINA supplied service."

Copyright and Terms of Use

• Terms of use for each collection:http://edina.ac.uk/digimap/terms.shtml

• Frequently asked questions:http://edina.ac.uk/digimap/faq_copyright.shtml

Site Reps – Getting Support

EDINA Digimap pages

Digimap OS

Collection Home page -

Information options

Site rep support area

within Digimap service

Digimap Help pages

• EDINA Helpdesk– email: edina@ed.ac.uk– telephone: 0131 650 3302– fax: 0131 650 3308

• EDINA Digimap website:– http://edina.ac.uk/digimap/support

• Email discussion list for Site Reps:– digimap-support@jiscmail.ac.uk

• Local support e.g. GIS experts

Questions

Digimap Training Workshops Introduction for new site reps What is Digimap? What can I do with...

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