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Direct Admissions
Selection Officer training mid year 2012
RMIT University©2012 2
Agenda
• Introduction
RMIT University©2012 Admissions Selection Officer Training
• Communications
• What’s new?
• Selection decisions
• Important dates, contacts and links
• Summary
• Questions
RMIT University©2012 3
Introduction
Student Administration Management System
Admissions Selection Officer Training
Nevine Khalifa (Manager – University Admissions & Selection )
Abhijith Mani (Snr Coordinator – Direct Admissions &
Equity)
Pat Hughes (Coordinator- Credit Transfer)
RMIT University©2012
TBC(Coordinator – Direct Admissions)
Christy Jung(Admissions Officer– Direct
Admissions)
Colleen Smith(Admissions & Equity Officer – Direct
Admissions)
Belinda Norman(Admissions Assistant– Direct
Admissions)
Jessica Kelly(Admissions Assistant – Direct
Admissions)
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RMIT University©2012 4
Introduction
TAFE
Cert IV & above
Undergraduate
Associate degrees, Bachelor degrees and
Honours programs.
NOTE: Bachelor degrees & Associate degrees run through
VTAC in Sem 1
Postgraduate
All postgraduate coursework programs
only
Direct Admissions
RMIT University©2012
Only local students are eligible to apply via Direct Admissions – International students apply
via RMIT International
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Introduction - preparing for an intake
1 May 2012
• Attend the training and review Learning Hub material to understand how the process works
• Understand the role of a Selection Officer
• Understand the “Selection & Admissions” policy
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• Web-based application (introduced May 2011)
• Selection decisions to be entered in Apply Direct
• Release 4a is due for May, 4b in June/July
Apply Direct update
Introduction
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Better aligned with web
transformation project
Better aligned with web
transformation project
Release 4a & 4b
Introduction
Reports available in ADReports available in AD
Equity applications (4b)Equity applications (4b)
Selection decisionsSelection decisions
Internal applications (4b)Internal applications (4b)
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Checks website/Info Corner
for available programs
Checks website/Info Corner
for available programs
Applicant
Application process
Creates and submits applicationCreates and submits application
Posts/drops off documentsPosts/drops off documents
Registers via Apply DirectRegisters via Apply Direct
Uploads supporting documentsUploads supporting documents
Receives selection outcomeReceives selection outcome
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What’s New
Look and Feel
Admissions Selection Officer Training
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What’s New – Applicant interface
Current InterfaceCurrent Interface New InterfaceNew Interface
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What’s New – Application form
Current Exclusion questionCurrent Exclusion question New Exclusion questionNew Exclusion question
Exclusion for academic reasons
Have you been excluded for academic reasons from RMIT University or any other College or University? Yes or No
Reason for exclusion:
[Text field]
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What’s New – Selection Officer interface
Current InterfaceCurrent Interface New InterfaceNew Interface
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What’s New
Entering decisions
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How to enter selection decisions
1. Find application1. Find application
2. Review application2. Review application
3. Enter comments3. Enter comments
4. Enter decision4. Enter decision
4 step process
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How to enter selection decisions
1. Find application1. Find application2. Review application2. Review application3. Enter comments3. Enter comments4. Enter decision4. Enter decision
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ADMT or OFFER
Selection decisions
DENY
PENDING
CONDITIONAL
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Offer is updated within 30s.
Cannot be reversed!!
Offer is updated within 30s.
Cannot be reversed!!
ADMT or OFFER
Making an offer
Use : ADMITUse : ADMIT
Refer to handouts for list
of basis of admission codes
Refer to handouts for list
of basis of admission codes
Offer is made if applicant
has met the published
entrance requirements
Offer is made if applicant
has met the published
entrance requirements
Use basis of admission as
REASON
Use basis of admission as
REASON
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Making a selection decision
DENY
DENY applicant if they have
not met requirements
DENY applicant if they have
not met requirements
Use : DENYUse : DENY
Cannot deny if applicant has
alternate offer from RMIT
or different provider
Cannot deny if applicant has
alternate offer from RMIT
or different provider
Eg: Quota full, selection
Criteria, interview or folio,
Documents not submitted
Eg: Quota full, selection
Criteria, interview or folio,
Documents not submitted
Refer to handbook for variousDENY reasons available
Refer to handbook for variousDENY reasons available
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PENDING
Enter Pending decision if you
are not in a position to make
a final decision
Enter Pending decision if you
are not in a position to make
a final decision
PENDING – Interview
DDEF - INTV
PENDING – Interview
DDEF - INTV
PENDING – Conditional offer
DDEF-CNDD
PENDING – Conditional offer
DDEF-CNDD
PENDING – Documents
DDEF - DOCS
PENDING – Documents
DDEF - DOCS
PENDING – Deferred decisionDDEF - PENDPENDING – Deferred decisionDDEF - PEND
Making a pending decision
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Making a conditional offer1. Find and review application1. Find and review application
Admissions Selection Officer Training
2. Enter conditional offer2. Enter conditional offer3. Admission review/return3. Admission review/return4. Admissions finalise offer4. Admissions finalise offer
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Conditional offer statements
1. Academic transcript – certified 1. Academic transcript – certified
2. Academic transcript – completion of program/course 2. Academic transcript – completion of program/course
3. Academic transcript – completion of qualification 3. Academic transcript – completion of qualification
4. Evidence of successful completion of current studies 4. Evidence of successful completion of current studies
5. Evidence of employment/or work experience 5. Evidence of employment/or work experience
6. Other 6. Other
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Selection Scenarios
Conditional offer
DENY - DOCS
Contact & request
• No documents• Academic history looks promising
Contact & request
Mary
• No documents• Not much information to make a decision
Doug
Conditional offer
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or
oror
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Selection Scenarios• Has applied for full fee & CSP• Is eligible for full fee & CSP.
Offer both DENY OPRG Trang
• Has applied for full fee & CSP • Is eligible only for full fee
JuanDENY - COMPETITIVE
Admissions Selection Officer Training
or
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Communications - Applicants
1. Online 1. Online 2. Email 2. Email 3. Letters 3. Letters
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Communications – Selection staff
1. New applications & documents1. New applications & documents 2. Applications with no decisions2. Applications with no decisions3. Conditional statement review3. Conditional statement review
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Changing an application record
Change to DA record form
Applicant can be transferred to a more suitable program or fee Applicant can be transferred to a more suitable program or fee
Selection staff can correct a “DENY” decision Selection staff can correct a “DENY” decision
A new application is created by Admissions A new application is created by Admissions
Applicant must be informed of and consent to changes Applicant must be informed of and consent to changes
Offers cannot be reversed or corrected Offers cannot be reversed or corrected
Form is available online and via the Learning HUBForm is available online and via the Learning HUB
Form can be emailed to directadmissions@rmit.edu.au Form can be emailed to directadmissions@rmit.edu.au
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Equity schemes
ACESS
Alternative Category Entry Selection
Scheme
PGCSEP
Post graduate Commonwealth supported equity
place
Applicant submits separate ACESS application Applicant submits separate ACESS application
Form is assessed by Equity & Diversity unit Form is assessed by Equity & Diversity unit
Applicant is given a “score” relevant to their disadvantage Applicant is given a “score” relevant to their disadvantage
Selection staff review the score and take into consideration Selection staff review the score and take into consideration
Equity database is used to manage these applications Equity database is used to manage these applications
Applicant submits separate PGCSEP application Applicant submits separate PGCSEP application
Admissions assess each application for eligibility Admissions assess each application for eligibility
CSP places are offered after closing date has passed CSP places are offered after closing date has passed
No action is required by the selection officerNo action is required by the selection officer
Fund source is changed from full fee to CSP by ARGFund source is changed from full fee to CSP by ARG
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Applicant to student
Applicant
Matriculation
Enrolment/Student
Offer Term Activation
NDS account creation
(24hrs)
(24-48hrs)
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Enrolment Information Sessions
Applicant
Matriculation
Enrolment
Offer
Session
(24hrs)
10 days
Offer letter sent
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Program closed
Closing programs
Next business day
Request received
• Once a program has been closed for an intake we cannot reopen it for the same admissions period.
• Check back for any new applications for 48hrs after the closing date
Program closedPlaces available
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Important dates
31 May 2012 for all applicationsTimely closing date
Applications open 9am 1 May 2012
Enrolment period Mid June – Early July
Last day to apply 2 weeks from official RMIT University semester start
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Important contacts
Info Corner
Admissions
College Admissions Managers
• 03 9925 2260 • study@rmit.edu.au
• 03 9925 8795• directadmissions@rmit.edu.au
• BUS – Vivienne Neufeld 03 9925 1393• DSC – Kristy Capper 03 9925 2186• SEH – Jenny Perrie 03 9925 2049
Training material
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Admissions staff
Admissions AssistantAdmissions Assistant
Admissions AssistantAdmissions Assistant
Admissions OfficerAdmissions Officer
Admissions & Equity
Officer
Admissions & Equity
Officer
Senior Coordinator Senior Coordinator
ManagerManager
Belinda Norman, 03 9925 8799Belinda Norman, 03 9925 8799
Jessica Kelly, 03 9925 8795 Jessica Kelly, 03 9925 8795
Christy Jung, 03 9925 8818 Christy Jung, 03 9925 8818
Colleen Smith, 03 9925 8947 Colleen Smith, 03 9925 8947
Abhijith Mani, 03 9925 8794 Abhijith Mani, 03 9925 8794
Nevine Khalifa, 03 9925 8858Nevine Khalifa, 03 9925 8858
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Summary
• Improved online interface
• Selection decisions are now in Apply Direct
• Refer to handouts and Learning HUB
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Questions
Admissions Selection Officer Training