Disaster planning for the digital age

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When Servers Crash: Disaster Planning in the Digital AgeVRA Conference 2007, Kansas CityCo-Chairs:Heather Seneff, University of Washington andHeather Cleary, Otis College of Art and DesignModerator:Lise Hawkos, Arizona State UniversityAbstract: This session will revisit and update VRA Special Bulletin 7: Disaster Planning for Visual Resources Collections, published in 1994. The experiences of visual resources curators who have been through recent disasters will be examined, focusing on how their disaster plans did or did not facilitate recovery. The session will also address preparing a disaster plan in the digital age; as analog collections depend more on digital media, how can a robust disaster plan prepare for both the analog and digital collection? The participants hope to present a diverse and practical discussion about disaster planning.Meghan Dougherty, Visual Resources Collection, College of Architecture and Urban Planning, University of Washington

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Strategies for Disaster Planning

Response and RecoveryPlanning in the UW CAUP VRC

M. Dougherty & H. SeneffVRA Annual Conference, Kansas City, MO March 27-April 1, 2007

RESPONSE RECOVERY

RESPONSE

Personal Safetycritical staff contact list

entering and leaving a disaster area

RECOVERY

RESPONSE

Personal Safetycritical staff contact list

entering and leaving a disaster area

Assessment & Actionidentify high priority items

assess damagefacilitate cooperative management

RECOVERY

RESPONSE

Personal Safetycritical staff contact list

entering and leaving a disaster area

Assessment & Actionidentify high priority items

assess damagefacilitate cooperative management

RECOVERY

RESPONSE

Personal Safetycritical staff contact list

entering and leaving a disaster area

Assessment & Actionidentify high priority items

assess damagefacilitate cooperative management

RECOVERY

Goalscollection and home institution

RESPONSE

Personal Safetycritical staff contact list

entering and leaving a disaster area

Assessment & Actionidentify high priority items

assess damagefacilitate cooperative management

RECOVERY

Goalscollection and home institution

Resourcesmobile administration

RESPONSE

Personal Safetycritical staff contact list

entering and leaving a disaster area

Assessment & Actionidentify high priority items

assess damagefacilitate cooperative management

RECOVERY

Goalscollection and home institution

Resourcesmobile administration

Return to Worktemporary duties

RESPONSE

Personal Safetycritical staff contact list

entering and leaving a disaster area

Assessment & Actionidentify high priority items

assess damagefacilitate cooperative management

RECOVERY

Goalscollection and home institution

Resourcesmobile administration

Return to Worktemporary duties

Alternate Sitesadministration

digital resourcesphysical collection

RESPONSE

Personal Safetycritical staff contact list

entering and leaving a disaster area

Assessment & Actionidentify high priority items

assess damagefacilitate cooperative management

RECOVERY

Goalscollection and home institution

Resourcesmobile administration

Return to Worktemporary duties

Alternate Sitesadministration

digital resourcesphysical collection

Third-party Storage

RESPONSE

Personal Safetycritical staff contact list

entering and leaving a disaster area

Assessment & Actionidentify high priority items

assess damagefacilitate cooperative management

RECOVERY

Goalscollection and home institution

Resourcesmobile administration

Return to Worktemporary duties

Alternate Sitesadministration

digital resourcesphysical collection

Third-party Storage

Disaster Planning in the UW CAUP VRC

Reduce risk“Funds spent prior to an emergency to

mitigate damage are funds well spent. Every dollar spent in preparation and mitigation can save seven dollars in recovery” (Flynn, 2007;

Yeoman, 2006).

Flynn, Stephen, 2007. The Edge of Disaster: Rebuilding a Resilient Nation. Random House: New York, NY.

Yeoman, Brian, 2006. Houston Disaster Recovery. Paper presented at the University of Washington Business Continuity Symposium, November 6 in Seattle, WA.

Provide resourcesDuring and after an emergency, staff may need materials in the short term for basic

survival; they will need clear instructions on what to do, and they will need redundant

communication channels in different media formats.

Strategies for Disaster Planning

Response and RecoveryPlanning in the UW CAUP VRC

M. Dougherty & H. SeneffVRA Annual Conference, Kansas City, MO, March 27-April 1, 2007