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District Models for Submitting Strong Global Grants | 1
District Models for Submitting Strong Global Grants
Global Grant ApprovalCasey Solomon-Filer 6 April 2016
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Welcome to the webinar
Casey Solomon-FilerProject Enhancement CoordinatorStewardship
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Objectives:
• Learn about different models for how districts ensure the quality of global grant application submissions
• Reflect on how your own district can work to assist Rotarians in submitting high-quality, sustainable global grant applications
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Meet our panelist
Panelist: PDG Basu Dev Golyan
Rotary Club of BiratnagarDistrict 3292Nepal
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District 3292’s Model for Submitting Strong Global Grants
3292’s District Model SummaryThe district Rotary Foundation committee thoroughly examines each global grant application.
Details Each global grant must meet high standards to be approved. Host club president, president-elect and club TRF committee
chair sign a form that they are aware of the project. Global grant stewardship training offered in addition to Rotary
grants management seminar One-on-one coaching is also available to Rotarians planning global
grants
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District 3292’s Model for Submitting Strong Global Grants
In 2013-14, district officers began model to respond to the following difficulties in global grant applications:
Host club president not always aware of global grant applications
International partners sometimes did not understand project context
Sponsors were often not aware of global grant eligibility requirements and best practices
Projects often were not community-driven, but driven by the international sponsor or a national NGO
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District 3292’s Model for Submitting Strong Global Grants
The committee reviews the application considering the following:Is it need-based, demand driven and a process led by the community, and not externally imposed?
Is the proposed cost estimate reasonable according to market rates in Nepal?
Will it be possible for the Rotarians to regularly travel to the project to oversee it?
Will the project be sustainable?
Are the questions in the application being duly filled out?
Past performance of the clubs in stewardship
Any conflict of interest of club members
Area of focus fit
Is the project structured to be able to continue after the end of Rotary funding? and
Has the project been discussed by the club Rotary Foundation committee and Club Board?
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District 3292’s Model for Submitting Strong Global Grants
ChallengesTo convince host and international sponsors that the committee is not unnecessarily scrutinizing the application after others have authorized it.Misunderstanding of process by international partners
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District 3292’s Model for Submitting Strong Global Grants
Outcomes
High global grant approval rate
Increase in global grant applications
More clubs participating in global grants
Clubs are careful in submitting global grants
Bigger projects
Decreased percentage of overdue reporting
Increased contributions to the Rotary Foundation (participation and cash contribution)
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District 3292’s Model for Submitting Strong Global Grants
Plans for the Future
Global grant orientation/training programs for all clubsExpansion of district committee to include area of focus expertsRandom visit of project sites by district Rotary Foundation committee
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District 3292’s Model for Submitting Strong Global Grants
Notes from 3292’s regional grants officer: Laura Bradley
From the perspective of the regional grants officer, D3292:
Keeps projects focused on local needsKnows the beneficiary schools and organizationsTries to ensure the best project use of time and money
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Meet our panelist
Panelist: PDG Marcelo Haick
Rotary Club of Santos-PraiaDistrict 4420Brazil
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CADRE D-4420: District 4420’s Model for Submitting Strong Global Grants
4420’s District Model SummaryRotarians are accepted and trained as members of the CADRE D-4420 team . The CADRE D-4420 mentor Rotarians to improve the quality of global grant applications.
The CADRE D-4420 is modeled on, but not connected, to the Rotary Foundation Cadre of Technical Advisers.
Participation in the CADRE D-4420 program to develop global grants is optional for both CADRE D-4420 mentors and global grant applicants.
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CADRE D-4420: District 4420’s Model for Submitting Strong Global Grants
In 2013-14, district officers conducted a SWOT (strengths, weaknesses, opportunities, threats) analysis. The conclusion was a need to improve global grant performance
Need to use DDF
Need to improve global grants metrics
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CADRE D-4420: District 4420’s Model for Submitting Strong Global Grants
CADRE D-4420 Process Consists of a district-level cadre chair, 3 regional members, and 12
members at the club-level.
All CADRE D-4420 mentors undergo an 8-hour training using Rotary Foundation of Technical Advisers Training Manual.
CADRE D-4420 mentors review global grant proposals and guide the host sponsor through project planning. Global grant stewardship training offered in addition to Rotary grants management seminar
Mentors cannot do global grant application work for the host sponsors.
Incoming club presidents and club Rotary Foundation committee chairs are informed about CADRE D-4420 program.
CADRE D-4420 offers an annual global grant proposal workshop to interested club members.
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CADRE D-4420: District 4420’s Model for Submitting Strong Global Grants
Challenges
Clubs sometimes do not meet CADRE D-4420 expectations. Sometimes clubs expect the CADRE D-4420 mentors to do their work for them. As CADRE D-4420 mentors are all volunteers, performance can vary.
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CADRE D-4420: District 4420’s Model for Submitting Strong Global Grants
OutcomesIncrease in global grant applications and projectsClub leaders have a better understanding of global grants and the commitment that is needed for them.Last project workshop had 200 participants and discussed approximately 30 global grant proposals.Improved global grant approval rate in district.7 districts in Brazil are interested in replicating the model and sharing experiences.
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CADRE D-4420: District 4420’s Model for Submitting Strong Global Grants
CADRE D-4420: Plans for the Future
Need to maintain CADRE consistency for the coming 2016-19 term.
CADRE members will start offering global grant orientations to clubs.
Develop a district position to organize the CADRE program.
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CADRE D-4420: District 4420’s Model for Submitting Strong Global Grants
Regional grants officer for D-4420: Susan Doxtator
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POLL
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Meet our panelist
Panelist: Rotarian Moses Musiitwa
Rotary Club of Kyambogo-KampalaDistrict 9211Uganda
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District 9211’s Model for Submitting Strong WASH Global Grants
9211’s District Model SummaryDistrict 9211 created a group of cadre members to serve as mentors to Rotarians planning global grant applications.
Uganda Rotary Office, which coordinates all 80+ clubs in Uganda Appointed Grants team (of 4 Rotarians from Uganda & Tanzania) to advise DRFC on global grant applications received Teams for each area of focusWorking with the district area of focus team is still optional
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District 9211’s Model for Submitting Strong WASH Global Grants
Four years ago, Uganda’s Rotary annual review program showed grant reporting and stewardship issues, including:Poorly conducted community assessments
Low-quality proposals
Low understanding of critical issues, such as sustainability
Over-stated budgets
Choice of technology: many Rotarians not exposed to new innovations
Limited scope of M&E plans , then M&E reports were very low
Very few projects created project management plans , as per MOU’s
Implementation schedules were not clear
The same people were appearing on many projects
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District 9211’s Model for Submitting Strong WASH Global Grants
Districts Recommended Global Grant Information model
Project (Purpose, Planning)
Research (needs assessment)
Engaging (all stake holders) (>5000)
Monitoring & Evaluation plans & Results
Rotarians/Rotaractors Involvement
Reporting (Progress & Final)
Stewardship/Sustainability
New Memberships recruitment (as applicable)
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District 9211’s Model for Submitting Strong WASH Global Grants
District Strategic Plan
Priority Area of Focus Plan is WASH for 2013-2018;
However we have currently programs
Rotary Cancer Program
Rotary Family Health days (Health camps done 2-3 times per year)
Uganda Rotary Water Plus Program for WASH service delivery
Rotary Blood Bank
Vijana Poa – A youth Service program for Entrepreneurship development
Similar programs are also running in Tanzania
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District 9211’s Model for Submitting Strong WASH Global Grants
OutcomesRotarians now work in teams to develop global grant applications.
Increase in number of global grants applications being developed
All or majority of stakeholders are now involved (local leaders, pupils, private businesses, NGO’s, etc.)
Applications are submitted with most questions answered quite well
Dramatic increase in high-impact global grant proposals
Rotaractor involvement is increasing, especially at community assessment level
Projects now have more than one area of focus
Different Rotarians have started leading different projects (instead of the same Rotarians leading many projects)
Implementation schedule allows time for review
Budgets are reviewed and are more realistic
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District 9211’s Model for Submitting Strong WASH Global Grants
Challenges
Sometimes proposal reviewers are too busy or not available. Project ownership left to international partners Communication, especially e-communication Reporting….stewardship challenge
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District 9211’s Model for Submitting Strong WASH Global Grants
Plans for the Future –Grants in D9211Develop other area of focus teams further
Started Rotary WASH summit where WASH actors (Rotary and non-Rotary) come together to meet & dialogue regularly . Focus on community assessments and proposal writing for WASH projects.
Discussion of hiring grant officer (s) to support the proposal development process
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From a Regional Grants Officer Perspective
Rebeca MendozaRegional Grants Officer for district 9211
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REMINDER:
All attendees will receive a link to the slides and a recording of today’s session via email within 48 hours.
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Questions?
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Questions?
District Efforts to Improve Global Grant Applications
Coaching/mentoring for Rotarians creating global grant applicationsAdditional training on global grantsArea of Focus expertise accessible to district foundation leadership
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Questions?
General Outcomes of District Efforts to Improve Global Grant ApplicationsIncreased global grant applications and approval rates in all three districts Increased contributions to the Rotary FoundationIncreased Rotarian and Rotaractor recruitment/ retentionIncreased quality of global grants increased likelihood for high impact and sustainability
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If you have additional questions for our panelists:
Marcelo Demetrio HaickRotary Club of Santos-Praiahttp://www.rotary4420.org.br diretoria@hso.com.br
Rotarian Moses MusiitwaRotary Club of Kyambogo-Kampalahttp://www.urwp.org/contact.html
PDG Basu Dev GolyanRotary Club of Biratnagardrfc3292nepal@gmail.com
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Thank you!Register for upcoming webinars and access recordings of past webinars at www.rotary.org/webinars