Updates on DMPonline

Sarah Jonessarah.jones@glasgow.ac.uk

RDM Implementation Group, Edinburgh, 12th September 2013

Evaluate and customise DMPonline

• A detailed evaluation was undertaken• www.dcc.ac.uk/news/future-plans-dmponline

• Several major changes are underway• www.dcc.ac.uk/blog/dmponline-current-status

Planned changes to DMPonline

• Shorten the DMP Checklist

• Overhaul how the Checklist is used in the tool (n.b. this is a major architectural change so redevelopment will take time)

• Reintroduce a wizard to help users select templates

• Summarise requirements prior to writing the DMP

• Revise registration, sharing & export workflows

• Make a number of interface / usability improvements

• Add more boilerplate text and examples as guidance

New Checklist for a DMP

• Administrative Data

• Data Collection

• Documentation and Metadata

• Ethics and Legal Compliance

• Storage and Backup

• Selection and Preservation

• Data Sharing

• Responsibilities and Resources

www.dcc.ac.uk/sites/default/files/documents/resource/DMP_Checklist_2013.pdf

13 questions over 8 sections

Example questions and guidance

How will you manage any ethical issues? Questions to consider:

• Have you gained consent for data preservation and sharing?

• How will you protect the identity of participants if required? e.g. anonymisation

• How will sensitive data be handled to ensure it is stored and transferred securely?

Guidance:Ethical issues affect how you store data, who can see/use it and how long it is kept. Managing ethical concerns may include: anonymisation of data; referral to departmental or institutional ethics committees; and formal consent agreements.

You should show that you are aware of any issues and have planned accordingly. If you are carrying out research involving human participants, you must also ensure that consent is requested to allow data to be shared and reused.

DMPonline v.4 beta

Creating an account

Asks for email, organisation

and password

Auto-fills uni options as you

type

Creating a plan

Select your funder (if any)

Select relevant uni for DMP

questions and guidance

Select other sources of guidance

Tailoring at multiple levels

Options to have questions and

guidance at institutional and

‘unit’ level

Overview of sections in a plan

Summary page with dropdown

buttons to expand and answer each

section

Questions and guidance

Easy-format text boxes to answer

Can pre-populate boxes with

example / suggested answers

Guidance appears in right-hand panel

Answering questions

Notes who has answered the

question

Progress bar updates how many

questions left

‘My plans’ page

Customising DMPonlineDeciding what you need:

1. Does your institution require that researchers write Data Management Plans, even if their funder does not? If so, what information are researchers asked to provide?

2. Do DMPs submitted to research funders supply the information your institution asks for (if any), or are there additional questions that you want to ask?

3. What guidance, examples and suggested answers can you provide to help researchers write DMPs?

Edinburgh policy requirements

“All new research proposals must include research data management plans or protocols that explicitly

address data capture, management, integrity, confidentiality, retention, sharing and publication.”

www.ed.ac.uk/is/research-data-policy

- Are these your 7 headings / sections? - How about using the STFC questions?- What does IS needs to know?

Universities are able to:

• Ask any questions they want answers to– via their own template – by adding questions to funder templates

• Display guidance to help researchers respond– Institutional– Local (tailored to different Colleges/Schools/Units)– Can apply across the board or just to certain funder questions

• Provide examples and suggested answers

How to customise DMPonline

1. Define your requirements

2. Draft your institutional template

3. Review existing funder templates

4. Draft your guidance, examples and suggested answers

5. Provide the DCC with all the details

www.dcc.ac.uk/news/customising-dmponline

If you require DMPs

DMPonline at Edinburgh

• Meeting on Tuesday 17th September about customising DMPonline for Edinburgh

• What do you think is needed?