Does you day seem a raging fire? Does your world feel perpetually on fire? Time Management – Dave...

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Does you day seem a raging fire?

Does your world feel perpetually on fire?

Time Management – Dave Kilmartin

And you’re running around putting them out?

And that your day is spent constantly putting those fires out?

What do you do when everything’s an alarm?

How do you navigate your day when everything is an alarm?

Your Goals?

Q2 Planning

Urgent Not UrgentIm

7 Habits of Highly Effective People

Q2 Planning

Urgent Not Urgent

CrisesDeadlinesProblems

Q2 Planning

Urgent Not Urgent

ProximatePressingPopular

Q2 Planning

Urgent Not Urgent

PleasantWater Cooler

Solitaire

Q2 Planning

Urgent Not Urgent

PreventionOpportunities

Solitaire

Q2 Planning

Urgent Not Urgent

PreventionOpportunities

Solitaire

ProcrastinationIdentify it

• Identify one activity you are currently putting off needlessly and want to start doing

Understand it

Ask yourself what feelings (A) are supporting the procrastination.

Then ask yourself what behaviours (B) are contributing to the procrastination.

Finally ask yourself what thoughts (C) are contributing to your procrastination.

Procrastination – tips to tackle

By identifying the trigger for procrastination you can begin to change it.

• When A is the problem, relaxation and other stress management techniques may enable you to sit with the feeling and proceed with the task.

• When the difficulty is at B, use rewards to encourage the behaviour that you are avoiding, make it worthwhile to complete it.

• Finally when C is the problem, substitute your negative thoughts that are causing the procrastination with positive self talk.

To-do Lists are so 1900’s

• Task List scrapped,

• All tasks take…time!!

• So schedule them on your calendar!

Do You Ever Feel Like This?

Insert

Pareto – The 80/20 Rule

• Italian Economist

• Your clothes

• Your time

Pareto Principle Exercise

• What’s in your 20% piece of the pie?

Interactive

The Myth of Time Management

• Time management –Task lists

–Usually urgencies only

TIME KEEPS MARCHING

The Myth of Time Management

Column I:List the amount of time you spend in weekly activitiesin hours

Column II:Multiply your recurring daily activities by five(weekdays) or seven (weekly) to estimate the number ofhours you engage in these recurring activities in a week

Class time ______ Commuting/Travel time (multiplied by 5=) ______

Study Time ______ Meal preparation/eating (multiplied by 7=) ______

Employment ______ Personal care (multiplied by 7=) ______

Family ______ Sleep (multiplied by 7=) ______

Exercise ______ ______

Regularly scheduled functions ______ ______

Socializing with friends ______

Leisure activities, clubs, hobbies, etc ______

Chores and Errands ______

Other ______

Total A: ______ Total B: ______

Total A + B= Total C: ______ hours

There are 168 hours in a week. Subtract Total C from 168 = _____ Uncommitted hours (168 - total C)

Making your schedule

Academic Calendar:• Be familiar with it !• Enter important dates –mid

term/exams/holidays• Enter dates for

assessment/papers/projects/social activities • Post up where you will see it every day

Get Above the Trees• Block out time

–Monthly check in–Block out

WEEKLY time• Particularly

Sunday & late Friday

COMMIT TO IT!

MagnetGoals

• List 100 things to do–Goals

–Dreams

–Wishes

• History of the Future

• IDENTIFY MagnetGoals

MagnetGoals

• List 100 things to do–Health–Money–Relationships–Travel–Life-long Learning

• History of Future

MagnetGoals

• Let rest for 2-3 days

• Re-read and identify for “MagnetGoals”

These are your 20%!

MagnetGoals

• Road Map– Goal

– What?

– When?

– Allies & Resources

– Obstacles?

– Who can help?

– Coach or Accountability

FREEBIE Tool #7 :: Scotty Technique

Under promise

over deliver

FREEBIE Tool #8 :: Unplug Your PC

Incredibly increases

TOOL #3 :: Managing Up

When all priorities are top priorities… what do you do?

TOOL #3 :: Managing Up

• List current tasks

• List all new tasks

Individually, all of them look “top” priority, don’t they?

TOOL #3 :: Managing Up• List current tasks• List all new tasks

Individually, all of them look “top” priority, don’t they?

• Ask for guidance

Don’t let the simplicity fool you!

TOOL #4 :: Report Card

• List tasks

• Rank A, B, C

• Refine rank 1, 2, 3

• BUT when all priorities are top priorities…what do you do?

Exercise: Personal

1. Choose “Managing Up” or “Report Card”

2. List out “top” priorities

3. Prepare for your boss or circle what you’re “graded” on

Does you day seem a raging fire? Does your world feel perpetually on fire? Time Management – Dave...

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