Post on 08-Feb-2017
transcript
Secretary:(Controller of Operations)
presented by
Kimball Williams N.C.E.Past President IEEE EMC Society
Overall Philosophy:
As much as possible, it is the Secretary’s role to manage the administrative functions of the Branch such that the Chair, Vice-Chair & Treasurer are unaware that they even need to be managed.
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Agenda
Meetings: vTools: Reports: Interactions:
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Branch Administrative Teleconferences & Meetings:
Meeting date: -Transcribe minutes of the meeting.
Meeting date: - Record attendance at meeting.
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Function Secretary Chair Committee
Draft Agenda Revisions
Draft Agenda Draft Agenda Mtg. Notice *
Draft Minutes Revisions
Draft Minutes Draft Minutes
Draft Agenda
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Hand Shake As the reports arrive from the Secretary, each one should
receive an acknowledgement to confirm receipt and understanding of the document. Without that, what is the sender to believe?
It got lost? It made it through? It was illegible? It got scrambled? It did not make sense? The receiver is asleep at the switch?
Each message deserves a response! … BUT… NOTE: DO NOT use reply to all.
vTools Meeting Format for SBs Web Conference L31 for SBs e-notice Survey Officer Reports for SBs Yearly SB Reports Elections for SBs
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Reports
vTools: Above (L31 / Officers / Yearly SB / etc.) Monthly => Chair Student Activities Financial Requests: SEM Treasurer
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Interactions
Section (ExCom – Standing Invitation) Other SBs (9 just in our Section) Chapters (16 in our Section) Affinity Groups (4 in our Section) Region 4 (Yearly Student Workshops) IEEE HQ (Assistance through SB
Dept.)
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Overall Philosophy:
As much as possible, it is the Secretary’s role to manage the administrative functions of the Branch such that the Chair, Vice-Chair & Treasurer are unaware that they even need to be managed.
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Thank you!
Questions?